NYS Comptroller Seal  

Bureau of State Payroll Services

Date: March 22, 2000

 Bulletin No. 151


Subject Dues and Agency Shop Refunds
Purpose To explain an automatic refund of dues or agency shop deductions for certain employees.
Affected Employees  Employees who had both a dues and agency shop deduction in the same paycheck and have not already received a full refund.
Effective Date Checks dated March 23, 2000 for Institution payroll

Checks dated March 29, 2000 for Administration payroll

OSC Actions OSC has identified employees who had multiple deductions in the same paycheck and has calculated the amount due to the employees, less any refunds already received.

The refund amount will be reflected on the employee’s check or direct deposit stub. If the refund is processed using a deduction code from which current deductions are being taken, the refund will offset the amount of the current deduction. If the refund is processed using a deduction code from which deductions are not currently being taken, the refund will appear separately as a negative deduction on the check or direct deposit stub.

A listing identifying employees who will automatically receive the refund will be forwarded to the agencies after OSC has confirmed processing for each pay cycle.

If an employee is inactive and has direct deposit, OSC will process a check, not a direct deposit transaction.

Agency Actions Notify affected employees
Questions Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.