NYS Comptroller Seal  

Bureau of State Payroll Services

Date: April 6, 2000

 Bulletin No. 154


Subject Factor Change for 2000-2001 Fiscal Year
Purpose Changing the Salary Factor to 365 Day Rate (.038356)
Affected Employees  Employees with a Pay Basis Code of ANN and CAL (except for CAL grade 980's)
Effective Date March 30, 2000 for Administration pay period 1-Current, check dated 4/12/2000

March 30, 2000 for Administration pay period 1-Lag, check dated 4/26/2000

April 6, 2000 for Institution pay period 1-Current, check dated 4/20/2000

April 6, 2000 for Institution pay period 1-Lag, check dated 5/4/2000

For State University employees (Grade 980s) with pay basis codes CAL or CYF, the effective date is September 1, 2000.

Background Salaries for the 1999-2000 fiscal year were calculated based on 366 days (.038251). Fiscal year 2000-2001 salaries will be calculated based on 365 days (.038356). This change in the salary factor will result in a slight increase in the gross amount for biweekly checks. All payments with earn dates in the prior fiscal year (1999-2000) will be paid using the 366 day factor (.038251).

Agencies will not see a factor change row on the employee’s record when entering transactions for pay period 1. OSC will insert the row after the agency cutoff date for pay period 1.

OSC Actions After OSC has approved all actions submitted by the agency for Period 1, a factor change row will be automatically inserted into Job Data records of active, paid employees. The action code for the inserted row will be Pay Rate Change (PAY RT CHG) and the reason code will be Factor Adjustment (FAC).

OSC will not insert a Factor Change row if the employee has an action in the Job Data record that has an effective date of 3/30/2000 for Administration or 4/6/2000 for Institution because the new row will automatically reflect the 365 day factor. There will not be a factor change row for employees on Workers Comp without pay.

A row will also be inserted in the Additional Pay Panel, effective 3/30/2000 for Administration and 4/6/2000 for Institution, for each Earn Code reported as an annual amount that is included in the employee’s biweekly paycheck. OSC will not insert a Factor Change row in the Additional Pay Panel if the Earn Code in the Additional Pay Panel has an existing row dated 3/30/2000 (Administration) or 4/6/2000 (Institution), because the new row will automatically reflect the change in factor.

Agency Actions-Additional Pay Panel If an inactive employee is returned to the payroll after Period 1 is processed and the effective date is prior to Period 1, the agency must insert a row on the Additional Pay panel to restart the earnings using the effective date of the reinstatement. An additional row must be inserted (effective 3/30/2000 for Administration or 4/6/2000 for Institution) to apply the factor change.
Time Entry The agency must breakdown the earnings in Time Entry that are automatically calculated by the system (such as overtime) when the earnings dates overlap the effective date of the factor change.
References and Questions Refer to bulletin #85 for information about other types of transactions concerning the Factor Change. Use #85 only has a guideline. The correct dates for the factor change are found in this bulletin

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.