NYS Comptroller Seal  

Bureau of State Payroll Services

Date: June 29, 2000  

 Bulletin No. 167


Subject Cancellation of general deductions for certain employees who are inactive or on a leave of absence
Purpose To explain an automatic cancellation of general deductions for certain employees for anticipated payments
Affected Employees  Inactive employees (and leave without pay) with active deductions in bargaining units 02, 03, 04, 06, 18, 46, 47, 52, 66 and 67.

General deductions will not be canceled for employees on leave without pay with the reason code of Workers Comp Sup (WSP) or Workers Pt Sup (WPS).

Effective Date Checks dated 07/13/00 for Institution cycle employees who are inactive or on leave without pay with the following effective dates:

06/29/00 or prior for Current payrolls
06/15/00 or prior for Lag payrolls
06/08/00 or prior for Extra Lag payrolls

Checks dated 07/19/00 for Administration cycle employees who are inactive or on a leave without pay with the following effective dates:

07/06/00 or prior for Current payrolls
06/22/00 or prior for Lag payrolls
06/15/00 or prior for Extra Lag payrolls

OSC Actions The rows will be inserted on June 30, 2000 for the Institution cycle and July 7, 2000 for the Administration cycle. OSC will insert a row on the general deduction panel to cancel all of the employee’s general deductions with the exception of the following:

404 TIAA Supplemental Retirement Annuity (SUNY)
405 TIAA Special Deferred Annuity
416 Copeland Deferred Compensation
418 Copeland Deferred Compensation - Additional Amount
432 Tax Deferred Annuity Copeland (Education)
500 Medicare Deficiency
501 Social Security Deficiency
582 CUNY SS/Med Deficiency
GARNSH (garnishment)

Health Insurance Deductions If a transaction is received from the Department of Civil Service for a health insurance deduction, the transaction will be processed and the deduction will be taken from the employee’s check.
Agency Actions When a return from leave of absence or rehire transaction is processed, the agency must verify the employee’s deductions on the general deduction panel and also verify the retirement panel. This action is required regardless of bargaining unit. OSC is not making any changes to data on the retirement panel.

For ANY changes to an employee’s job record, agencies must verify the general deduction and retirement panels and cancel or initiate appropriate deduction information. For example, if an employee has a position change into PEF from a CSEA position and the employee currently has CSEA dues and CSEA life insurance, the agency must insert a row to "end date" the CSEA deductions.

Questions Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.