Payroll Bulletin No. 178


		Date: August 16, 2000	Bulletin No. 178

*Subject*	Cancellation of general deductions for certain employees who are inactive or on a leave of absence without pay
*Purpose*	To explain an automatic cancellation of general deductions for certain employees for anticipated payments
*Affected Employees*	Inactive employees (and leave without pay) with active deductions in bargaining units 05 and 61 General deductions will not be canceled for employees on leave without pay with the reason code of Workers Comp Sup (WSP) or Workers Comp Pt Sup (WPS).
*Effective Date*	Checks dated 08/30/2000 for Administration cycle employees who are inactive or on leave without pay with the following effective dates: 08/17/00 or prior for Current payrolls 08/03/00 or prior for Lag payrolls 07/27/00 or prior for Extra Lag Checks dated 09/07/2000 for Institution cycle employees who are inactive or on leave without pay with the following effective dates: 08/24/00 or prior for Current payrolls 08/10/00 or prior for Lag payrolls 08/03/00 or prior for Extra Lag
*OSC Actions:*	The rows will be inserted on August 18, 2000 for the Administration cycle and on August 25, 2000 for the Institution cycle. OSC will insert a row on the general deduction panel to cancel all of the employee’s general deductions with the exception of the following: 233 PEF Dues 245 PEF 21P Dues 247 PEFAgency Shop 250 PEF 21P Agency Shop 406 Strike/Discip Fine 416 Copeland Deferred Compensation 418 Copeland Deferred Compensation - Additional Amount 425 Repay State Loans / Debt 426 Higher Ed Repay State Loan 432 Tax Deferred Annuity Copeland (Education) 500 Medicare Deficiency 501 Social Security Deficiency GARNSH (garnishment)
*Health Insurance Deductions*	If a transaction is received from the Department of Civil Service for a health insurance deduction, the transaction will be processed and the deduction will be taken from the employee’s check.
*Agency Actions*	When a return from leave of absence or a rehire transaction is processed, the agency must verify the employee’s deductions on the general deduction panel and also verify the employee’s retirement data on the retirement panel. OSC is not making any changes to data on the retirement panel. For ANY changes to an employee’s job record, agencies must verify the general deduction and retirement panels and cancel or initiate appropriate information.
*Questions*	Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.