NYS Comptroller Seal  

Bureau of State Payroll Services

Date: August 16, 2000  

 Bulletin No. 178


Subject Cancellation of general deductions for certain employees who are inactive or on a leave of absence without pay
Purpose To explain an automatic cancellation of general deductions for certain employees for anticipated payments
Affected Employees Inactive employees (and leave without pay) with active deductions in bargaining units 05 and 61

General deductions will not be canceled for employees on leave without pay with the reason code of Workers Comp Sup (WSP) or Workers Comp Pt Sup (WPS).

Effective Date Checks dated 08/30/2000 for Administration cycle employees who are inactive or on leave without pay with the following effective dates:
08/17/00 or prior for Current payrolls
08/03/00 or prior for Lag payrolls
07/27/00 or prior for Extra Lag

Checks dated 09/07/2000 for Institution cycle employees who are inactive or on leave without pay with the following effective dates:
08/24/00 or prior for Current payrolls
08/10/00 or prior for Lag payrolls
08/03/00 or prior for Extra Lag

OSC Actions:

 

The rows will be inserted on August 18, 2000 for the Administration cycle and on August 25, 2000 for the Institution cycle. OSC will insert a row on the general deduction panel to cancel all of the employee’s general deductions with the exception of the following:

233 PEF Dues
245 PEF 21P Dues
247 PEFAgency Shop
250 PEF 21P Agency Shop
406 Strike/Discip Fine
416 Copeland Deferred Compensation
418 Copeland Deferred Compensation - Additional Amount
425 Repay State Loans / Debt
426 Higher Ed Repay State Loan
432 Tax Deferred Annuity Copeland (Education)
500 Medicare Deficiency
501 Social Security Deficiency
GARNSH (garnishment)

Health Insurance Deductions If a transaction is received from the Department of Civil Service for a health insurance deduction, the transaction will be processed and the deduction will be taken from the employee’s check.
Agency Actions When a return from leave of absence or a rehire transaction is processed, the agency must verify the employee’s deductions on the general deduction panel and also verify the employee’s retirement data on the retirement panel. OSC is not making any changes to data on the retirement panel.

For ANY changes to an employee’s job record, agencies must verify the general deduction and retirement panels and cancel or initiate appropriate information.

Questions Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.