NYS Comptroller Seal  

Bureau of State Payroll Services

Date: August 21, 2000  

 Bulletin No. 180


Subject Overfilled Salaried Positions
Purpose To provide information about a new Reveal report and to provide instructions for agencies
Affected Employees Active employees (incumbents and employees on paid leave of absence) in multi-filled salaried positions when the combined full-time equivalent (FTE) on their Job Data panels exceeds 100%.
Effective Date Immediately
OSC Actions

 

1. For each pay period, OSC will produce a Reveal report, Overfilled Salaried Positions for Pay Basis Codes 21P, ANN, BIW, CAL, CYF, CYP, LEG (NHRP 719).

2. The report will be available on non pay week Tuesdays and will include the positions which are overfilled on the last day of the pay period (pay end date) for the specified check date.

3. OSC may withhold salary payments of employees in overfilled positions.

Agency Actions 1. Review the report and determine the action(s) required to reduce the number of incumbents (paid employees) in the overfilled positions.

2. In the following pay period, submit the appropriate transaction for one or more of the affected employees, e.g., Position Change, Termination, Leave without Pay, etc.

3. Verify the availability of the position before processing any Position Change, Hire, Concurrent Hire, Rehire, Transfer or Reinstatement from Leave.

Questions Questions regarding this bulletin may be directed to the Payroll Audit mailbox.