NYS Comptroller Seal  

Bureau of State Payroll Services

Date: September 26, 2000

 Bulletin No. 189


Subject "VOID" Checks to Replace "Zero Value" Checks
Affected Employees Employees who receive a biweekly payroll check in the amount of $0.00
Effective Date Beginning with the Institution paychecks of October 5, 2000
Background When the biweekly payroll is processed each week, some employees receive a paycheck in the amount of $0.00. Circumstances which result in zero value checks include, but are not limited to:
Negative time entry transactions that equal net pay
Lost time for the full payperiod
Taxable expense transactions for employees on leave without pay
Additional tax withholding that exceeds the employee’s net pay
Contract employees in active status who are not being paid.

Even though the amount of the check is zero, a paycheck and paystub is issued in order to provide information about the transaction and updated balances to the employee.

Issuing these zero amount checks as "voids" will still provide updated balance information to employees, facilitate the reconciliation of the State’s payroll checking accounts and allow the adoption of a more widely accepted business practice.

OSC Actions

 

If an employee will be receiving a check in the amount of $0.00, OSC will print "VOID" on the paycheck in the spaces for the dollar amount and the written amount of money. A new Reveal report, "Zero Checks to Void" (NPAY 749), will be available for agency review.
Agency Actions Prior to the release of paychecks in each payperiod, review the Reveal report to identify the checks issued for "zero value" and respond to questions from employees.
Questions Questions regarding this bulletin may be directed to the Payroll Audit mailbox.