 |
|
|||
|
Date: September 26, 2000 |
Bulletin No. 189 |
|||
|
|
||||
| |
|
|||
|
Date: September 26, 2000 |
Bulletin No. 189 |
|||
|
|
||||
| Subject | "VOID" Checks to Replace "Zero Value" Checks |
| Affected Employees | Employees who receive a biweekly payroll check in the amount of $0.00 |
| Effective Date | Beginning with the Institution paychecks of October 5, 2000 |
| Background |
When the biweekly payroll is processed
each week, some employees receive a paycheck in the amount of $0.00.
Circumstances which result in zero value checks include, but are not limited
to: Negative time entry
transactions that equal net pay Lost time for the
full payperiod Taxable expense
transactions for employees on leave without pay Additional tax
withholding that exceeds the employee’s net pay Contract employees
in active status who are not being paid.
Even though the amount of the check is zero, a paycheck and paystub is issued in order to provide information about the transaction and updated balances to the employee. Issuing these zero amount checks as "voids" will still provide updated balance information to employees, facilitate the reconciliation of the State’s payroll checking accounts and allow the adoption of a more widely accepted business practice. |
| OSC
Actions
|
If an employee will be receiving a check in the amount of $0.00, OSC will print "VOID" on the paycheck in the spaces for the dollar amount and the written amount of money. A new Reveal report, "Zero Checks to Void" (NPAY 749), will be available for agency review. |
| Agency Actions | Prior to the release of paychecks in each payperiod, review the Reveal report to identify the checks issued for "zero value" and respond to questions from employees. |
| Questions | Questions regarding this bulletin may be directed to the Payroll Audit mailbox. |
