NYS Comptroller Seal  

Bureau of State Payroll Services

Date: October 12, 2000

Bulletin No. 198 


Subject April, 2000 PEF Longevity Lump Sum Payments and Adjustments
Purpose To inform agencies of OSC’s automatic processing of the PEF Longevity Lump Sum Payment (LLS) for employees who became newly eligible to receive the 5 or 10 year payment in April 2000 and to provide instructions to agencies for payments not processed automatically.
Affected Employees Longevity-eligible employees in BU 05 with an increment code of 1990 or 1995
Effective Date The payment will be made in a separate check dated October 25, 2000 (Administration) and November 2, 2000 (Institution). There will be no direct deposit for this payment.
Background

 

Chapter 74 of the Laws of 2000, which implements the negotiated agreement between the State and the Public Employees Federation, provides for the payment of 5 and 10 year longevity payments to employees who became newly eligible for such payments on April 1, 2000. April 2000 longevity payments were previously made to certain eligible employees pursuant to Payroll Bulletin 150. Please refer to that Bulletin for additional information.
Eligibility Criteria Employees who were full-time on March 31, 2000 and first became eligible for the 5 year longevity payment on April 1, 2000 are eligible for a $1,250 payment.

Employees who were part-time on March 31, 2000 and first became eligible for the 5 year longevity payment on April 1, 2000 are eligible for a pro-rated share of the $1,250 payment based upon their part-time percentage on March 31, 2000.

Employees who were full-time on March 31, 2000 and first became eligible for the 10 year longevity payment on April 1, 2000 are eligible for an adjustment amount of $1,250. This amount, when added to the longevity payment of $1,250 previously received, will total the10 year payment amount of $2,500.

Employees who were part time on March 31, 2000 and first became eligible for the 10 year longevity payment on April 1, 2000, are eligible for a pro-rated adjustment of the $2,500 payment based upon their part-time percentage on March 31, 2000.

OSC Actions Automatic processing for employees who became newly eligible to receive the 5 year longevity payment effective April 1,2000

OSC will insert a new row in the Additional Pay panel for employees who, on March 31, 2000, were active, including those on Workers’ Compensation leave or a paid leave of absence, and had an increment code of 1995. The row will contain the following information:

Earn Code:  LLS
Effective Date: 4/01/2000
Annual Addl Earnings: $1,250 or prorated amount, if less than full time on March 31, 2000
OT Eff Date: 04/01/2000
Earn End Date: 03/31/2001

Automatic processing for employees who became newly eligible to receive the 10 year longevity payment effectiveApril 1, 2000

These employees are entitled to an adjustment between the $1,250 (or pro-rated) payment already received and the 10 year longevity amount of $2,500 (or pro-rated amount, if less than full time on March 31, 2000).

OSC will automatically update the earn code LLS on the Additional Pay panel for all employees whose increment code was 1990 on March 31, 2000 and who have an existing LLS row effective April 1, 2000 or later on the Additional Pay panel. The Annual Addl Earnings field will be changed to $2,500 (or a pro-rated amount, if less than full time on March 31, 2000). The employee will receive the difference between the new longevity amount and the amount previously received.

Overtime earnings effective 4/1/2000 and later will automatically be adjusted and included in the employee’s regular check dated October 25, 2000 (Administration) and November 2, 2000 (Institution).

Employees Not Processed Automatically AGENCIES ARE RESPONSIBLE FOR IDENTIFYING THE EMPLOYEES IN THE FOLLOWING CATEGORIES WHO WILL NOT RECEIVE AN AUTOMATIC PAYMENT, BUT WHO MAY BE ELIGIBLE:

Employees who on March 31, 2000 were on a Leave of Absence Without Pay (excluding those on Workers’ Compensation Leave) and had an Increment Code of 1995 and have subsequently been returned to the payroll.

Employees who on March 31, 2000 had an Increment Code which was ineligible to receive the $1,250 and have subsequently been demoted and are now eligible to receive the 5 year longevity payment or an adjusted 10 year longevity payment.

Agency Action for Employees Not Processed Automatically If an employee was newly eligible to receive the 5 year longevity payment, the agency must insert a row on the Additional Pay panel using the earn code LLS and complete the panel as follows:

Earn Code: LLS
Effective Date: The date the employee became eligible to receive LLS (e.g. date of return from leave)
Annual Addl Earnings: $1250 or pro-rated amount, if less than full time on March 31, 2000
OT Eff Date: Same as effective date
Earn End Date: 03/31/2001

                   
  If the employee is newly eligible for the 10 year longevity payment, the agency must request the Action of Data Change and Reason of Correct History on the Job Action Request panel. In the Status Reason block, the following statement must be entered:

"Employee is due the 10 year longevity payment. OSC must update the Annual Addl Earnings for the earn code LLS on the Additional Pay panel to $2,500 (or pro-rated amount, if less than full time on March 31, 2000)."

After OSC updates the employee’s Additional Pay panel to reflect the appropriate LLS amount, the employee will receive the difference between the new LLS amount and the amount previously received.

Reveal Report and Listing A reveal report entitled Mass Additional Pay Report (NHRP703) will be available for agency review one week prior to the applicable paycheck date.

A listing of employees who received the automatic payment will be mailed to agencies after the payment has been processed.

Payroll Register and Employee’s Paycheck The earnings code LLS and the amount paid will be printed on the regular payroll register. The earnings description "PS&T Longevity LSP" and the amount paid will be printed on the employee’s pay stub.
Questions Questions regarding this bulletin may be directed to the Salary Determination mailbox.