NYS Comptroller Seal  

Bureau of State Payroll Services

Date: November 15, 2000

 Bulletin No. 210 


Subject Cancellation of General Deductions for Certain Employees who are Inactive or on a Leave of Absence.
Purpose To explain an automatic cancellation of general deductions for certain employees for anticipated payments.
Affected Employees Inactive employees (and on leave without pay) with active deductions in bargaining unit 01.
Effective Date Checks dated 11/30/00 for Institution cycle employees who are inactive or on leave without pay with the following effective dates:

11/16/00 or prior for Current payrolls
11/02/00 or prior for Lag payrolls
10/26/00 or prior for Extra Lag payrolls

Checks dated 12/06/00 for Administration cycle employees who are inactive or on a leave without pay with the following effective dates:

11/23/00 or prior for Current payrolls
11/09/00 or prior for Lag payrolls
11/02/00 or prior for Extra Lag payrolls
OSC Actions

 

The rows will be inserted on November 17, 2000 for the Institution cycle and November 24, 2000 for the Administration cycle. OSC will insert a row on the general deduction panel to cancel all of the employee’s general deductions with the exception of the following:

404 TIAA Supplemental Retirement Annuity (SUNY)
405 TIAA Special Deferred Annuity
406 Strike/Discip Fine
416 Copeland Deferred Compensation
418 Copeland Deferred Compensation
(Additional Amount)
425 Repay State Loans/Debt
426 Higher Ed Repay State Loan
432 Tax Deferred Annuity Copeland (Education)
500 Medicare Deficiency
501 Social Security Deficiency
GARNSH (garnishment)
Health Insurance Deductions If a transaction is received from the Department of Civil Service for a health insurance deduction, the transaction will be processed and the deduction will be taken from the employee’s check.
Agency Actions When a return from leave of absence or rehire transaction is processed, the agency must verify the employee’s deductions on the general deduction panel and also verify the retirement panel. This action is required regardless of bargaining unit. OSC is not making any changes to data on the retirement panel.

For ANY changes to an employee’s job record, agencies must verify the general deduction and retirement panels and cancel or initiate appropriate deduction information. For example, if an employee has a position change into NYSCOPBA from a CSEA position and the employee currently has CSEA dues and CSEA life insurance, the agency must insert a row to "end date" the CSEA deductions.
Questions Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.