Purpose This Bulletin provides all agencies with OSC's schedule
for providing reports or files for the tentative and final conversions to Position Numbers
and Position Pool IDs. This Bulletin is being sent to Agency Liaisons and Payroll
Officers.
Background
PaySR will convert each filled or vacant Line Item Number to a position number. In
addition, each Header will be converted to a Position Pool ID, which is a three-byte
field.
OSC will make available to agencies reports or files which crosswalk the Line Numbers to
Position Numbers and the Headers to Position Pool ID's. There will be two sets: one
tentative and the second the final Position Numbers and Position Pool ID's that will be
used in PaySR.
Schedule
For each conversion group, only the agencies scheduled for conversion will have
position number and position pools created. The tentative Position Numbers and Position
Pool IDs will be created on the dates indicated below, using data from the identified
payroll period.
Tentative
| Conversion Group |
Date Available for Agencies |
Pay Period Used |
| Group 1 - July |
June 22 |
Administration 5L/6C |
| Group 2 - September |
September 3 |
Institution 11L/12C |
| Group 3 - November |
November 5 |
Administration 15L/16C |
It is important to note that if an agency creates any new Headers or adds any New Line
Numbers in the Legacy payroll system after the above pay periods are processed, the final
Position Numbers and Position Pool ID's could be different than those provided in the
tentative list.
The Final Position Numbers and Position Pool IDs that will be used in PaySR will be
provided on the following schedule:
Final
| Conversion Group |
Date Available for Agencies |
Pay Period Used |
| Group 1 - July |
July 6 |
Administration 6L/7C |
| Group 2 - September |
September 14 |
Institution 12L/13C |
| Group 3 - November |
November 16 |
Administration 16L/17C |
Files/ Reports
OSC will provide agencies with the following information for both the tentative and
final Position Numbers and Pool IDs: Agency, Line, Position Number and Pool ID.
Agencies that currently receive information from PaySR via TCP/IP FTP, will be able to get
the Position and Pool ID information from the outbound directory under the file name
PAYSR.POSITION.POOL. Agencies that will receive information from PaySR by tape/cartridge
or Netview FTP, will only receive this information by tape/cartridge. The file format is
below. All other agencies will be provided with a hard copy report.
Tapes/cartridges, files or hard copy reports will be available on the afternoon of the
date indicated. Please make the necessary arrangements if your information is to be picked
up.
Main Offices that normally receive payroll information for their agency and other agencies
will receive all the Position and Pool information for those agencies.
Position and Pool File Format
NARRATIVE POSITION# DESCRIPTION
AGENCY CODE 1 - 5 9 (5)
LINE NUMBER 6 - 10 9(5)
POSITION NUMBER 11 - 18 9 (8)
POOL ID 19 - 21 XXX
FILLER 22 - 30 X(9)
RECORD LENGTH 30
BLOCK SIZE 3000
EBCDIC
On the External Label it will indicate PAYSR.POSITION.POOL
Questions on this Bulletin?
- Contact Pam Gelgud at (518) 473-7490 or Mike Maybee at (518) 473-2463
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