|Subject:||PaySR Security Classes||Bulletin No. 17|
This Bulletin provides the list of PaySR security classes available to agencies and describes the process for assigning each agency PaySR user to the appropriate security class. PaySR is sending this Bulletin to Payroll Officers, Agency Liaisons, and Conversion Group 1 Agency Coaches. The response should be coordinated by the Agency Liaison with the Agency Security Coordinator.
Agencies in Conversion Group 1 must complete a copy of Attachment A to assign a security class for each PaySR user and return these forms to PaySR by June 15. Agencies in Conversion Groups 2 and 3 will be asked to provide this information at a later date.
Once users are provided access to PaySR they will no longer have access to the current payroll system. The current Payroll History file will be available online through PaySR. Agency users with access to security classes 1 and/or 2 will have access to outside history from the legacy system. Additional details regarding access to payroll history will be described in a separate bulletin.
OSC will issue a revised technical Security Bulletin to Security Officers providing PaySR-specific information. Please use Attachment A for making any necessary modifications to security assignments until that Bulletin and a revised form are issued.
Security Class Assignments
Attachment B is a table of security base classes available to agencies. The functions and panels available to each base class are noted. Base classes 1 - 6 represent the functional groupings relevant to all agencies. (Agencies managing positions that are not under the jurisdiction of the Civil Service will have additional position management security access options not listed in this Bulletin.) Based on agency feedback to the April 17 memo on Security Groups, additional panels have been added to some classes and additional classes have been added.
Base class 7, Job Requests, was developed to provide agencies the ability to give personnel staff access to the job request panels. PaySR has determined that it is possible, for example, for personnel staff to begin the promotion transaction in PaySR by entering the new position number (see p. 37) and saving the panel without yet submitting the transaction to OSC. Agency payroll staff may then complete the transaction by entering the new salary and submitting the request to OSC.
Base class 8, Workers Compensation/Concurrent Hire was developed to allow agencies to provide access to the panels necessary for Workers Compensation leave, but not other personal data. Agencies that frequently add employees in concurrent hires may also use base classes 7 and 8 together (see combination 478 in Attachment C) to allow for the concurrent hire without access to personal and tax or deduction information.
The Super User class provides the ability to view and add or update all employee information. The Super Viewer class provides the ability to look-up or view any employee information, but not to add or update.
Attachment C lists security classes which represent various combinations of the base security classes 1-8. These combinations were developed in consultation with the agencies responding to the April 17 memo on Security Groups.