This Bulletin provides the list of PaySR security classes available to agencies and describes the process for assigning each agency PaySR user to the appropriate security class. PaySR is sending this Bulletin to Payroll Officers, Agency Liaisons, and Conversion Group 1 Agency Coaches. The response should be coordinated by the Agency Liaison with the Agency Security Coordinator.

Agencies in Conversion Group 1 must complete a copy of Attachment A to assign a security class for each PaySR user and return these forms to PaySR by June 15. Agencies in Conversion Groups 2 and 3 will be asked to provide this information at a later date.

Security Process

Once users are provided access to PaySR they will no longer have access to the current payroll system. The current Payroll History file will be available online through PaySR. Agency users with access to security classes 1 and/or 2 will have access to outside history from the legacy system. Additional details regarding access to payroll history will be described in a separate bulletin.

OSC will issue a revised technical Security Bulletin to Security Officers providing PaySR-specific information. Please use Attachment A for making any necessary modifications to security assignments until that Bulletin and a revised form are issued.

Security Class Assignments

Attachment B is a table of security base classes available to agencies. The functions and panels available to each base class are noted. Base classes 1 - 6 represent the functional groupings relevant to all agencies. (Agencies managing positions that are not under the jurisdiction of the Civil Service will have additional position management security access options not listed in this Bulletin.) Based on agency feedback to the April 17 memo on Security Groups, additional panels have been added to some classes and additional classes have been added.

Base class 7, Job Requests, was developed to provide agencies the ability to give personnel staff access to the job request panels. PaySR has determined that it is possible, for example, for personnel staff to begin the promotion transaction in PaySR by entering the new position number (see p. 37) and saving the panel without yet submitting the transaction to OSC. Agency payroll staff may then complete the transaction by entering the new salary and submitting the request to OSC.

Base class 8, Workers Compensation/Concurrent Hire was developed to allow agencies to provide access to the panels necessary for Worker’s Compensation leave, but not other personal data. Agencies that frequently add employees in concurrent hires may also use base classes 7 and 8 together (see combination 478 in Attachment C) to allow for the concurrent hire without access to personal and tax or deduction information.

The Super User class provides the ability to view and add or update all employee information. The Super Viewer class provides the ability to look-up or view any employee information, but not to add or update.

Attachment C lists security classes which represent various combinations of the base security classes 1-8. These combinations were developed in consultation with the agencies responding to the April 17 memo on Security Groups.

By June 15, 1998, Agency Liaisons in Conversion Group 1 should provide PaySR with a completed security form for each agency employee with access to PaySR. The information required on this form includes:

User Identification - Name, phone, agency name and agency code

A. Security Class - Based on the table provided with this Bulletin, please indicate the security class code to which this user should be assigned. (Please note that only one class may be selected. Many classes represent a combination of security groups.) Please indicate the specific agency codes, or range of agency codes, to which this user should have access.

B. Query Access - Please indicate if this user should have access to the query database panels to run or execute queries for the data available to that user. Also indicate if this user should have the ability to create queries. (Completion of the PeopleSoft Query for PaySR class is a prerequisite.) Indicate the agency codes the user will have access to for query.

C. Report Access - Please indicate if this user should have access to PaySR-produced reports, such as the payroll register. Indicate the agency codes the user will have access to for viewing PaySR-produced reports. PaySR will use Reveal C/S software for accessing PaySR-produced reports. (This will be further explained in the Bulletin on Reports).

D. Signature - The Agency Security Coordinator must sign each form.

Prior to conversion, PaySR will provide Conversion Group 1 agencies with user IDs and passwords.

Payroll Officers should contact their Agency Liaison.

Agency Liaisons should contact their PaySR Representative.

A. PaySR Security: User Configuration

B. Security Base Class Descriptions

C. Security Class Codes