Payroll System Replacement Project

Subject: October 1, 1998, Salary Increase
Bulletin No. 37
Date: 10/1/98
This bulletin applies only to those agencies which have been converted to PaySR.

Purpose

October 1, 1998, 3% Salary Increase and other changes in salary for Employees in the Security Services (NU 01) and Security Supervisors (NU 61); and the October 1, 1998, 3-1/2% Salary Increase for Employees in Administrative Services (NU 02), Operational Services (NU 03), Institutional Services (NU 04), Professional, Scientific & Technical Services (NU 05), and Management/Confidential (NU’s 06,18,46,66).

Security Services (NU 01) and Security Supervisors (NU 61)

Chapter 3, of the Laws of 1996, which implements the Agreements for 1995-1999 between the State and Council 82 for employees in the Security Services (NU 01) and Security Supervisors (NU 61) provides, effective October 1, 1998, for the following:

Revised Salary Schedule
3% Salary Increase
Location Pay Increase
Pre-Shift Briefing Pay Increase

CONTRACT PROVISIONS

October 1, 1998, Salary Increase

The legislation provides for a 3% salary increase, rounded to the nearest whole dollar, for all employees in graded, NS (grade 600) and Trainee (grade 800) positions.

October 1, 1998, Revised Salary Schedule

A revised October 1, 1998, Salary Schedule (Attached) reflects the 3% salary increase.

Location Pay

NYC, Rockland, Westchester, Nassau, and Suffolk Counties - The amount of location pay in these areas has been increased to $823 annually.

Pre-Shift Briefing Pay

The rules for payment of pre-shift briefing pay remains unchanged. The amounts will change to reflect new salaries.

PAYMENT INSTRUCTIONS

Salary Increase

Employees whose annual salary is identical to the Hiring Rate, Performance Advance Step 1, 2, 3, 4, 5, the Job Rate or the Longevity Steps of the salary grade of their position on the April 1, 1997, Salary Schedule, will be automatically increased to the corresponding Rate, on the October 1, 1998, Salary Schedule.

Employees in graded positions whose annual salary is not equal to any step on the April 1, 1997, schedule and those in NS ( grade 600) or Trainee (grade 800) positions, will be increased by 3% rounded to the nearest whole dollar amount.

Pre-Shift Briefing Pay - (NU 01)

OSC will automatically calculate the new amount of pre-shift briefing pay. OSC will not increase the amount of pre-shift briefing pay for employees whose current salary would result in pre-shift briefing pay higher than $48.00, but who are currently receiving $48.00.

Employees with a Pay Basis Code of Hourly (HRY)

For employees with a pay basis code of Hourly (HRY), the increase will be applied to the hourly rate and rounded to the nearest cent.

CSEA, PS&T and MAN/CON

The salary increase legislation, which implements the 1995-99 agreements between the State and various negotiating units and extends similar benefits to Management/Confidential employees, provides for an October 1, 1998, salary increase of 3-1/2%, new Salary Schedules and an increase in Location Pay.

The information in this section pertains to employees in the following units:

Administrative Services    (NU 02)
Operational Services        (NU 03)
Institutional Services         (NU 04)
Professional, Scientific &
   Technical Services         (NU 05)

Management/Confidential,
    including Correction
Superintendents                  (NU 06,46,66 & 18)

 

October 1, 1998, Salary Increase

The salary increase is 3-1/2%, rounded to the nearest dollar, applied to employee’s salaries as of September 23, 1998 (Institution) and September 30, 1998 (Administration) and will be processed in Period 14L, (September 24-October 7, 1998, checks dated October 22, 1998 (Institution), and October 1-14, 1998, checks dated October 28, 1998 (Administration).

October 1, 1998 Salary Schedules

The October 1, 1998, Salary Schedules reflect the 3-1/2% increases over the October 1997 Schedules. For grades 603-617 on the Management/Confidential Schedule, OSC has listed the additional salaries which are $750 and $1500 above the job rates. Copies of the Schedule are attached.

Location Pay

NYC, Rockland, Westchester, Nassau and Suffolk Counties - The amount of Location Pay in these areas has been increased to $823.

Monroe County - The amounts remain unchanged at $200 or $203 annually.

Salary Limitation - Management/Confidential Positions

Budget Bulletin D-1097 issued September 10, 1998, provides for no general cap or withholding of the 3-1/2% increase. Agencies that wish to withhold the increase for an individual employee should contact their Budget Examiner, as directed in the Budget Bulletin.

PAYMENT INSTRUCTIONS

For employees whose annual salary is identical to the Hiring Rate, Job Rate or one of the interim steps on the respective October 1, 1997, schedule, the salary will be automatically increased to the Hiring Rate, Job Rate or corresponding interim step on the October 1, 1998, schedule.

For all other employees, and those in NS and Trainee positions, the September 23 (I) or September 30(A), 1998 salary will be increased by 3-1/2%, rounded to the nearest whole dollar.

Employees who were appointed from a redeployment list under Section 79 of the Civil Service Law are entitled to the 3-1/2% raise October 1, 1998, provided that the increase doesn’t result in a salary which exceeds the job rate for NU 05 and NU Grade 618 and above; the second longevity step for NU 02, 03, 04, 47 and 67; or the job rate plus $1500 for NU 06 Grade 617 and below. Employees whose salaries would exceed the allowable rate have an increment code of 70 in their record. You will be notified if you have any employees affected by this provision.

Workers’ Compensation

For employees who are on any Workers’ Compensation Program, the salary and location pay will be automatically increased.

Employees with a Pay Basis Code of Hourly (HRY)

For employees with a pay basis code of Hourly (HRY), the increase will be applied to the hourly rate and rounded to the nearest cent.

 

THE FOLLOWING PERTAINS TO ALL EMPLOYEES IN RAISE ELIGIBLE BARGAINING UNITS (NU’s 01, 61, 02, 03, 04, 05, 06, 18, 46 & 66)

Updates to Employee Records

Employees Job records will be updated reflecting the 3% increase for Security Services (NU 01)and Security Supervisors (NU 61) and 3-1/2% increase for employees in NU’s 02,03,04,05,06,18,46 and 66. The Effective Date will be the day the increase is effective (9/24/1998 for Institution, 10/1/1998 for Administration). The Action will be Pay Rt Chg with the Reason of SAC (Mass Salary Increase). The FTA Salary will be the increased salary

Employees Additional Pay records will be updated to reflect the increase in Location Pay and/or Pre-Shift Briefing Pay. The Effective Date will be the day the increase is effective (9/24/1998 for Institution, 10/1/1998 for Administration). The amount displayed will be the increased amount.

These updates will occur October 3, 1998, for the Institution cycle and October 10, 1998, for the Administration cycle.

Exception Listing

There will only be one exception listing for your agency. The exception listing will contain all employees in all bargaining units (01,61,02,03,04,05,06,18, 46 and 66), who did not receive the salary increase.

The exception listing will be in Emplid order. Displayed is the employee’s Emplid, Empl Rcd#,Name (Last Name first), Grade, Barg Unit, PBC (Pay Basis Code), PTP (Percentage) and FTA Salary.

The messages displayed under the EMPLID are "SALARY BELOW MINIMUM" or "INCREMENT CODE 0070." Agencies are responsible to verify this information and submit changes to the Job Action Request if necessary (see Job Action Request procedures below). These listings will be mailed out the week of October 5, 1998, for the Institution cycle and the week of October 12, 1998 for the Administration cycle.

Note: You will not receive a listing if your agency has no employees whose salary is below minimum or no employees with an increment code of 0070.

Information Listing for the New FTA Salary/Comp Rate

There will only be one information listing for your agency for the employees new FTA Salary/Comp Rate. The information listing will contain all employees in all bargaining units (01, 61, 02, 03, 04, 05, 06, 18, 46 and 66), who did receive the salary increase.

The information listing will be in Emplid order. Display is the employee’s Deptid (Agency Code), EmpliD, Empl Rcd#, Name (Last Name first), Grade, Barg Unit (Bargaining Unit),Pay Basis Cd, Pct (Percentage) , New FTA Salary, and New Comp Rate. The FTA Salary will be blank for employees whose pay basis code is HRY. The New Comp Rate for employees with a pay basis code of HRY will be the new Hourly Rate. The New Comp Rate for employees with a pay basis code of ANN, CAL or 21P is the new base biweekly amount.

Agencies are responsible to verify this information and submit changes to the Job Action Request if necessary (see Job Action Request procedures below).

Information Listing for the New Location Pay and/or Pre-Shift Briefing Amount

There will only be one information listing for your agency for the employees new location pay and/or pre-shift briefing amount. The information will be in Emplid order. The information listing will contain all employees in all bargaining units (01, 61, 02, 03, 04, 05, 06, 18, 46 and 66), who did receive the location pay and/or pre-shift briefing increase. Displayed is the Deptid (Agency Code), Emplid, Empl Rcd#, Name (Last Name first), Earn Code, NY Annual Earns and the Biw Amt (Biweekly amount). For employees receiving an increase in Pre-Shift Briefing only the Biw Amt column will be populated.

Job Action Request Procedures

It will be necessary for the agency to follow certain procedures on the Job Action Request panel for transactions that involve position changes or salary changes that occur the same day the raise is effective. It also will be necessary for the agency to follow certain procedures on the Job Action Request panel for Retroactive Position Changes that would affect the Salary increase.

Procedures for Position/Salary Transactions

For Position or Salary transactions where the effective date of the transaction is the same date as the salary increase effective date (9/24/1998 for Institution and 10/1/1998 for Administration), check the employees Job record. If there is a row already existing for that employee on that date, the agency must sequence the transaction to the next effective sequence number and submit a salary that includes the percentage increase on the Job Action Request panel.

Example - An employee paid on the Institution cycle, who is receiving the raise, is changing positions from a grade 009 to a grade 012 effective 9/24/1998. The agency checks the employees job record and sees there is a row existing for the raise with an effective date of 9/24/1998 and with a sequence number of 0. The agency requests a position change on the Job Request panel with the effective date of 9/24/1998, an effective sequence of 1 and the salary reflecting the percentage increase.

Note: The row on Job reflecting the raise will be put into the system on 10/3/1998 for Institution cycle and 10/10/1998 for Administration cycle. Therefore, if your agency is in a cycle that hasn’t had the employees job records updated for the raise yet and the employee you are submitting a position change for is entitled to the raise, the effective sequence still has to be increased by one in the Job Request panel with the employees salary reflecting the percentage increase.

Procedures for Retroactive Position Changes Prior to 9/24/1998 (Institution) or 10/1/1998 (Administration)

For retroactive position change transactions that occur prior to 9/24/1998 (Institution) or 10/1/1998 (Administration) that would affect the employees raise, the following needs to be done:

1) check the employees Job record to see if a row reflecting the raise is there

2) use the appropriate reason on the Job Action Request panel for the retroactive position change with the date of the position change

3) save transaction

4) insert a row with an action of Pay Rt Chg with a reason of Cor Fy Sal using the effective date of 9/24/1998 for Institution or 10/1/1998 for Administration

5) increase the effective sequence by one

6) save transaction

Example - An employee paid on the Administration cycle who is receiving the raise is changing positions from a grade 009 to a grade 012 retroactive to 9/3/1998. The agency checks the employee’s job record and sees there isn’t a row existing for the raise. The agency requests a position change on the Job Request panel with the appropriate reason code for the retroactive position change with 9/3/1998 for the effective date. The agency saves the transaction. The agency then inserts row with an action of Pay Rt Chg, a reason of Cor Fy Sal with an effective date of 10/1/1998 and the salary reflecting the percentage increase. Even though there isn’t a raise row on the Job panel for this employee, the agency knows the employee is entitled to the 10/1/98 increase and increases the effective sequence to 1.

Questions on the salary increase?

  • May be referred to Kris Keefe at (518) 474-8662.