| Subject: | PaySR Security Class Assignments for Conversion Group 3 | Bulletin No. 40 |
| Date: 10/7/98 |
| Purpose This Bulletin updates the list of PaySR security classes available to agencies and describes the process for assigning each agency PaySR user to the appropriate security class. This bulletin is being sent to all agency Security Coordinators, Payroll Officers and Agency Liaisons, as well as Coaches for Conversion Group 3 .A meeting to review the security classes and process will be conducted: Thursday, October 15, 1:30 - 3 p.m. Dept. Of Environmental Conservation 80 Wolf Road, Room 404 RSVP by October 13 to Theresa Flynn, tflynn@osc.state.ny.us, (518) 473-4869, including number attending from your agency. Security Process Agencies in Conversion Group 3 must complete the PaySR Initial User Security Request form, assigning a security class for each PaySR user. This form is being mailed to agency security coordinators and is due back to PaySR on Monday, October 19. This form is to be used for initial assignments only. Any subsequent change (user addition or deletion, change of user class) after October 19 must be submitted using a different form, described below. Once users are provided access to PaySR they will no longer have access to the legacy payroll system. The legacy Payroll History file will be available online through PaySR. Agency users with access to security classes 1 and/or 2 will have access to outside history from the legacy system. For additional details regarding access to payroll history see Bulletin No. 26. OSC has provided Security Officers in agencies in Conversion Groups 1 and 2 a revised technical Security Bulletin (Number 6) with PaySR-specific information. This Bulletin will be sent to Group 3 agencies shortly along with the revised form which must be used to make any necessary modifications to security assignments after October 19. Security Class Assignments Attachment A is the Initial User Security Request form. It is being mailed only to Security Coordinators. It includes a list of the users names submitted to PaySR by the agency for Computer-Based Training IDs in response to Bulletin No. 36. Please indicate in the Security Class column the appropriate class code for each user listed. If a user is on the list, but will not be provided access to PaySR, please cross off that name. If the name is misspelled, please correct it. Use the blank spaces at the end of the list to add users newly identified who will require access to PaySR. Attachment B is a table of security base classes available to agencies. The functions and panels available to each base class are noted. (Agencies managing positions that are not under the jurisdiction of the Department of Civil Service will have additional position management security access options not listed in this Bulletin.) It is very important that when assigning classes you review the list of panels included in each class, as the descriptions of the classes have been misinterpreted. Agency Liaisons were provided with a 66-page package of PaySR panels. Questions about security classes will be addressed at the meeting on October 15. Attachment C lists security classes which represent various combinations of the base security classes 1-8. Please review this list carefully. Choose only one class from this list.
Security for Query Users’ access to the query database can either mirror their access on the production database, meaning that they will be able to query only those tables tied to the panels for which they have access, or there is the option to "View All" for Query security. Action Steps
Questions on this Bulletin?
ATTACHMENTS: (Adobe Acrobat Required for Viewing) A. Initial Security Request Form (mailed to Security Coordinators only) |