| Purpose
The following are instructions
for processing payroll deductions for Federated Community Campaigns (SEFA) beginning in
January 1999.
Payroll Offices must review authorization
cards for completeness, accuracy and legibility of the items listed below.
1. Federated Fund (SEFA) Code
Alphabetic and numeric lists of
organizations approved by the Commissioner of General Services are attached to this
bulletin. Agencies entering the Federated Fund (SEFA) Number are reminded to key only
the pre-printed code that appears at the top right of the form.
2. Amount of Deduction
Ensure the employee has entered the amount
he or she wishes to have deducted from each paycheck for the calendar year, not the total
amount of the pledge.
3. Employee=s Agency Code, Line
Number, Social Security Number and Name
For data entry the employee=s social
security number will be entered for the employee=s ID.
4. The employee=s signature is required
to authorize the payroll deduction.
Payroll deductions for the 1999
campaign will begin in checks dated January 6, 1999 (Administration) and January 14, 1999
(Institution).
Direct Input to PaySR
Agencies must enter annual Federated
Fund (SEFA) transactions into PaySR on the Gen Deduction Data (Agency) panel using
the following instructions.
1. After logging into PaySR, access the Gen
Deduction Data (Agency) panel by Start - Compensate Employees - Maintain
Payroll Data U.S. - Use - Gen Deduction Data (Agency) - Update/Display All.
2. Enter the Social Security No. from the
authorization card in the EmplID field of the Dialog Box and click OK.
3. The employee=s ID (ID), employee
record number (Empl Rcd#), and Name appear highlighted on the List box.
Click Select.
4. Determine if the employee already has a
deduction record for the specific Federated Fund No. on the authorization card by
scrolling through the deduction codes using the outside scroll bar.
If a record with the same Federated Fund
(SEFA) deduction code already exists, click on the top of the inner scroll bar,
insert a row and continue with step 6.
If there is not an existing row for
this Federated Fund (SEFA) deduction code, click on the outer scroll bar, insert a row and
continue with step 5.
5. Deduction Code - select the correct
deduction code for the Federated Fund (SEFA) on the authorization card from the drop down
box.
6. Effective Date - enter the effective
date for the deduction to begin as follows:
Administration (Lag) - December 10, 1998
Institution (Lag) - December 17, 1998
Administration (Current) - December 24, 1998
Institution (Current) - December 31, 1998
7. Deduction Calculation Routine -
select Flat Amount from the drop down box.
8. Deduction End Date - enter the
deduction end date as follows:
Administration (Lag) - December 8, 1999
Institution (Lag) - December 15, 1999
Administration (Current) - December 22, 1999
Institution (Current) - December 29, 1999
9. Flat/Addl Amount - enter the amount
to be deducted from each biweekly paycheck.
10. Click the Save button on the
toolbar.
Changes
New employees or employees who wish to
start or change a Federated Fund (SEFA) deduction may do so by completing a new
authorization card. A payroll general deduction transaction should then be processed to
start or change the deduction.
Transfers
OSC automatically continues Federated
Fund (SEFA) deductions upon transfer from one agency to another. It is only necessary to
obtain a new authorization card if the employee wants to contribute to a different
Federated Fund (SEFA) Organization in the new agency.
Cancellations
To cancel the Federated Fund (SEFA)
deduction the Payroll Office must enter a Deduction End Date. Cancellation
Notices must be retained by the agency.
SEFA
All references to Federated Fund and
United Way are in the process of being changed to State Employee Federated Appeal (SEFA).
Questions on the SEFA campaign?
You may call the Deduction Unit at (518)
486-3069.
850 |
SEFA OF NORTHEASTERN
NEW YORK |
ALBANY |
850 |
SEFA OF NORTHEASTERN
NEW YORK |
RENSSELAER |
850 |
SEFA OF NORTHEASTERN
NEW YORK |
SARATOGA (SOUTHERN) |
850 |
SEFA OF NORTHEASTERN
NEW YORK |
SCHOHARIE |
851 |
SEFA OF NEW YORK
CITY |
BRONX |
851 |
SEFA OF NEW YORK
CITY |
KINGS |
851 |
SEFA OF NEW YORK
CITY |
NEW YORK |
851 |
SEFA OF NEW YORK
CITY |
QUEENS |
851 |
SEFA OF NEW YORK
CITY |
RICHMOND |
856 |
SEFA OF BROOME
COUNTY |
BROOME |
856 |
SEFA OF BROOME
COUNTY |
CHENANGO |
857 |
SEFA OF BUFFALO AND
ERIE COUNTY |
CATTARAUGUS |
857 |
SEFA OF BUFFALO AND
ERIE COUNTY |
ERIE |
857 |
SEFA OF BUFFALO AND
ERIE COUNTY |
NIAGARA |
859 |
SEFA OF CENTRAL NEW
YORK, INC. |
CAYUGA |
859 |
SEFA OF CENTRAL NEW
YORK, INC. |
ONONDAGA |
859 |
SEFA OF CENTRAL NEW
YORK, INC. |
OSWEGO |
860 |
SEFA OF CORTLAND
COUNTY, INC. |
CORTLAND |
861 |
SEFA OF DUTCHESS
COUNTY, INC. |
DUTCHESS |
862 |
SEFA OF GREATER
ROCHESTER, INC. |
WAYNE |
864 |
SEFA OF NORTHERN NEW
YORK, INC. |
JEFFERSON |
865 |
SEFA OF LONG ISLAND |
NASSAU |
865 |
SEFA OF LONG ISLAND |
SUFFOLK |
866 |
SEFA OF GREATER
ROCHESTER, INC. |
MONROE |
867 |
SEFA OF FULTON
COUNTY |
FULTON |
868 |
SEFA OF SCHENECTADY
COUNTY |
SCHENECTADY |
869 |
SEFA OF GREATER
ROCHESTER, INC. |
GENESSE |
870 |
SEFA OF MONTGOMERY |
MONTGOMERY |
871 |
SEFA OF SULLIVAN
COUNTY |
ULSTER |
872 |
SEFA OF GREATER
UTICA |
HERKIMER |
872 |
SEFA OF GREATER
UTICA |
MADISON |
872 |
SEFA OF GREATER
UTICA |
ONEIDA |
873 |
SEFA OF WESTCHESTER |
PUTNAM |
873 |
SEFA OF WESTCHESTER |
WESTCHESTER |
874 |
SEFA OF CHEMUNG
COUNTY, INC. |
CHEMUNG |
876 |
SEFA OF TOMPKINS
COUNTY |
SCHUYLER |
876 |
SEFA OF TOMPKINS
COUNTY |
TOMPKINS |
877 |
SEFA OF THE SOUTHERN
TIER, INC. |
STEUBEN |
877 |
SEFA OF THE SOUTHERN
TIER, INC. |
YATES |
878 |
SEFA OF ST. LAWRENCE |
FRANKLIN |
878 |
SEFA OF ST. LAWRENCE |
HAMILTON |
878 |
SEFA OF ST. LAWRENCE |
ST. LAWRENCE |
880 |
SEFA OF SULLIVAN
COUNTY |
SULLIVAN |
881 |
SEFA OF CLINTON
COUNTY |
CLINTON |
881 |
SEFA OF CLINTON
COUNTY |
ESSEX |
882 |
SEFA OF ORANGE
COUNTY |
ORANGE |
883 |
SEFA OF ALLEGANY
COUNTY, INC. |
ALLEGANY |
884 |
SEFA OF ROCKLAND
COUNTY, INC. |
ROCKLAND |
885 |
SEFA OF NORTHERN
CHAUTAUQUA COUNTY, INC. |
CHAUTAUQUA |
886 |
SEFA OF
COLUMBIA/GREENE COUNTY, INC. |
COLUMBIA |
886 |
SEFA OF
COLUMBIA/GREENE COUNTY, INC. |
GREENE |
887 |
SEFA OF CENTRAL NEW
YORK |
SENECA |
888 |
SEFA OF GREATER
ROCHESTER, INC. |
ONTARIO |
889 |
SEFA OF GREATER
ROCHESTER, INC. |
ORLEANS |
890 |
TRI COUNTY SEFA,
INC. |
SARATOGA (NORTHERN) |
890 |
TRI COUNTY SEFA,
INC. |
WARREN |
890 |
TRI COUNTY SEFA,
INC. |
WASHINGTON |
892 |
TIOGA COUNTY SEFA,
INC. |
TIOGA |
893 |
SEFA OF GREATER
ROCHESTER, INC. |
WYOMING |
894 |
SEFA OF DELAWARE AND
OTSEGO COUNTIES, INC. |
DELAWARE |
894 |
SEFA OF DELAWARE AND
OTSEGO COUNTIES, INC. |
OTSEGO |
895 |
SEFA OF JEFFERSON
COUNTY, INC. |
LEWIS |
896 |
SEFA OF GREATER
ROCHESTER, INC. |
LIVINGSTON |
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