State Agencies Bulletin No. 42

Subject

1999 SEFA Campaign

Date Issued

October 13, 1998

Purpose

The following are instructions for processing payroll deductions for Federated Community Campaigns (SEFA) beginning in January 1999.

Payroll Offices must review authorization cards for completeness, accuracy and legibility of the items listed below.

Federated Fund (SEFA) Code
Alphabetic and numeric lists of organizations approved by the Commissioner of General Services are attached to this bulletin. Agencies entering the Federated Fund (SEFA) Number are reminded to key only the pre-printed code that appears at the top right of the form.
Amount of Deduction
Ensure the employee has entered the amount he or she wishes to have deducted from each paycheck for the calendar year, not the total amount of the pledge.
Employee's Agency Code, Line Number, Social Security Number and Name
For data entry the employee=s social security number will be entered for the employee's ID.
The employee's signature is required to authorize the payroll deduction.
Payroll deductions for the 1999 campaign will begin in checks dated January 6, 1999 (Administration) and January 14, 1999 (Institution).

Direct Input to PaySR

Agencies must enter annual Federated Fund (SEFA) transactions into PaySR on the Gen Deduction Data (Agency) panel using the following instructions.

After logging into PaySR, access the Gen Deduction Data (Agency) panel by Start - Compensate Employees - Maintain Payroll Data U.S. - Use - Gen Deduction Data (Agency) - Update/Display All.
Enter the Social Security No. from the authorization card in the EmplID field of the Dialog Box and click OK.
The employee=s ID (ID), employee record number (Empl Rcd#), and Name appear highlighted on the List box. Click Select.
Determine if the employee already has a deduction record for the specific Federated Fund No. on the authorization card by scrolling through the deduction codes using the outside scroll bar.
- If a record with the same Federated Fund (SEFA) deduction code already exists, click on the top of the inner scroll bar, insert a row and continue with step 6.
- If there is not an existing row for this Federated Fund (SEFA) deduction code, click on the outer scroll bar, insert a row and continue with step 5.
Deduction Code - select the correct deduction code for the Federated Fund (SEFA) on the authorization card from the drop down box.
Effective Date - enter the effective date for the deduction to begin as follows:
- Administration (Lag) - December 10, 1998
- Institution (Lag) - December 17, 1998
- Administration (Current) - December 24, 1998
- Institution (Current) - December 31, 1998
Deduction Calculation Routine - select Flat Amount from the drop down box.
Deduction End Date - enter the deduction end date as follows:
- Administration (Lag) - December 8, 1999
- Institution (Lag) - December 15, 1999
- Administration (Current) - December 22, 1999
- Institution (Current) - December 29, 1999
Flat/Addl Amount - enter the amount to be deducted from each biweekly paycheck.
Click the Save button on the toolbar.

Changes

New employees or employees who wish to start or change a Federated Fund (SEFA) deduction may do so by completing a new authorization card. A payroll general deduction transaction should then be processed to start or change the deduction.

Transfers

OSC automatically continues Federated Fund (SEFA) deductions upon transfer from one agency to another. It is only necessary to obtain a new authorization card if the employee wants to contribute to a different Federated Fund (SEFA) Organization in the new agency.

Cancellations

To cancel the Federated Fund (SEFA) deduction the Payroll Office must enter a Deduction End Date. Cancellation Notices must be retained by the agency.

SEFA

All references to Federated Fund and United Way are in the process of being changed to State Employee Federated Appeal (SEFA).

Questions on the SEFA campaign?

You may call the Deduction Unit at (518) 486-3069.

850	SEFA OF NORTHEASTERN NEW YORK	ALBANY
850	SEFA OF NORTHEASTERN NEW YORK	RENSSELAER
850	SEFA OF NORTHEASTERN NEW YORK	SARATOGA (SOUTHERN)
850	SEFA OF NORTHEASTERN NEW YORK	SCHOHARIE
851	SEFA OF NEW YORK CITY	BRONX
851	SEFA OF NEW YORK CITY	KINGS
851	SEFA OF NEW YORK CITY	NEW YORK
851	SEFA OF NEW YORK CITY	QUEENS
851	SEFA OF NEW YORK CITY	RICHMOND
856	SEFA OF BROOME COUNTY	BROOME
856	SEFA OF BROOME COUNTY	CHENANGO
857	SEFA OF BUFFALO AND ERIE COUNTY	CATTARAUGUS
857	SEFA OF BUFFALO AND ERIE COUNTY	ERIE
857	SEFA OF BUFFALO AND ERIE COUNTY	NIAGARA
859	SEFA OF CENTRAL NEW YORK, INC.	CAYUGA
859	SEFA OF CENTRAL NEW YORK, INC.	ONONDAGA
859	SEFA OF CENTRAL NEW YORK, INC.	OSWEGO
860	SEFA OF CORTLAND COUNTY, INC.	CORTLAND
861	SEFA OF DUTCHESS COUNTY, INC.	DUTCHESS
862	SEFA OF GREATER ROCHESTER, INC.	WAYNE
864	SEFA OF NORTHERN NEW YORK, INC.	JEFFERSON
865	SEFA OF LONG ISLAND	NASSAU
865	SEFA OF LONG ISLAND	SUFFOLK
866	SEFA OF GREATER ROCHESTER, INC.	MONROE
867	SEFA OF FULTON COUNTY	FULTON
868	SEFA OF SCHENECTADY COUNTY	SCHENECTADY
869	SEFA OF GREATER ROCHESTER, INC.	GENESSE
870	SEFA OF MONTGOMERY	MONTGOMERY
871	SEFA OF SULLIVAN COUNTY	ULSTER
872	SEFA OF GREATER UTICA	HERKIMER
872	SEFA OF GREATER UTICA	MADISON
872	SEFA OF GREATER UTICA	ONEIDA
873	SEFA OF WESTCHESTER	PUTNAM
873	SEFA OF WESTCHESTER	WESTCHESTER
874	SEFA OF CHEMUNG COUNTY, INC.	CHEMUNG
876	SEFA OF TOMPKINS COUNTY	SCHUYLER
876	SEFA OF TOMPKINS COUNTY	TOMPKINS
877	SEFA OF THE SOUTHERN TIER, INC.	STEUBEN
877	SEFA OF THE SOUTHERN TIER, INC.	YATES
878	SEFA OF ST. LAWRENCE	FRANKLIN
878	SEFA OF ST. LAWRENCE	HAMILTON
878	SEFA OF ST. LAWRENCE	ST. LAWRENCE
880	SEFA OF SULLIVAN COUNTY	SULLIVAN
881	SEFA OF CLINTON COUNTY	CLINTON
881	SEFA OF CLINTON COUNTY	ESSEX
882	SEFA OF ORANGE COUNTY	ORANGE
883	SEFA OF ALLEGANY COUNTY, INC.	ALLEGANY
884	SEFA OF ROCKLAND COUNTY, INC.	ROCKLAND
885	SEFA OF NORTHERN CHAUTAUQUA COUNTY, INC.	CHAUTAUQUA
886	SEFA OF COLUMBIA/GREENE COUNTY, INC.	COLUMBIA
886	SEFA OF COLUMBIA/GREENE COUNTY, INC.	GREENE
887	SEFA OF CENTRAL NEW YORK	SENECA
888	SEFA OF GREATER ROCHESTER, INC.	ONTARIO
889	SEFA OF GREATER ROCHESTER, INC.	ORLEANS
890	TRI COUNTY SEFA, INC.	SARATOGA (NORTHERN)
890	TRI COUNTY SEFA, INC.	WARREN
890	TRI COUNTY SEFA, INC.	WASHINGTON
892	TIOGA COUNTY SEFA, INC.	TIOGA
893	SEFA OF GREATER ROCHESTER, INC.	WYOMING
894	SEFA OF DELAWARE AND OTSEGO COUNTIES, INC.	DELAWARE
894	SEFA OF DELAWARE AND OTSEGO COUNTIES, INC.	OTSEGO
895	SEFA OF JEFFERSON COUNTY, INC.	LEWIS
896	SEFA OF GREATER ROCHESTER, INC.	LIVINGSTON

ALBANY	SEFA OF NORTHEASTERN NEW YORK	850
ALLEGANY	SEFA OF ALLEGANY COUNTY, INC.	883
BRONX	SEFA OF NEW YORK CITY	851
BROOME	SEFA OF BROOME COUNTY	856
CATTARAUGUS	SEFA OF BUFFALO AND ERIE COUNTY	857
CAYUGA	SEFA OF CENTRAL NEW YORK, INC.	859
CHAUTAUQUA	SEFA OF NORTHERN CHAUTAUQUA COUNTY, INC.	885
CHEMUNG	SEFA OF CHEMUNG COUNTY, INC.	874
CHENANGO	SEFA OF BROOME COUNTY	856
CLINTON	SEFA OF CLINTON COUNTY	881
COLUMBIA	SEFA OF COLUMBIA/GREENE COUNTY, INC.	886
CORTLAND	SEFA OF CORTLAND COUNTY, INC.	860
DELAWARE	SEFA OF DELAWARE AND OTSEGO COUNTIES, INC.	894
DUTCHESS	SEFA OF DUTCHESS COUNTY, INC.	861
ERIE	SEFA OF BUFFALO AND ERIE COUNTY	857
ESSEX	SEFA OF CLINTON COUNTY	881
FRANKLIN	SEFA OF ST. LAWRENCE	878
FULTON	SEFA OF FULTON COUNTY	867
GENESSE	SEFA OF GREATER ROCHESTER, INC.	869
GREENE	SEFA OF COLUMBIA/GREENE COUNTY, INC.	886
HAMILTON	SEFA OF ST. LAWRENCE	878
HERKIMER	SEFA OF GREATER UTICA	872
JEFFERSON	SEFA OF NORTHERN NEW YORK, INC.	864
KINGS	SEFA OF NEW YORK CITY	851
LEWIS	SEFA OF JEFFERSON COUNTY, INC.	895
LIVINGSTON	SEFA OF GREATER ROCHESTER, INC.	896
MADISON	SEFA OF GREATER UTICA	872
MONROE	SEFA OF GREATER ROCHESTER, INC.	866
MONTGOMERY	SEFA OF MONTGOMERY	870
NASSAU	SEFA OF LONG ISLAND	865
NEW YORK	SEFA OF NEW YORK CITY	851
NIAGARA	SEFA OF BUFFALO AND ERIE COUNTY	857
ONEIDA	SEFA OF GREATER UTICA	872
ONONDAGA	SEFA OF CENTRAL NEW YORK, INC.	859
ONTARIO	SEFA OF GREATER ROCHESTER, INC.	888
ORANGE	SEFA OF ORANGE COUNTY	882
ORLEANS	SEFA OF GREATER ROCHESTER, INC.	889
OSWEGO	SEFA OF CENTRAL NEW YORK, INC.	859
OTSEGO	SEFA OF DELAWARE AND OTSEGO COUNTIES, INC.	894
PUTNAM	SEFA OF WESTCHESTER	873
QUEENS	SEFA OF NEW YORK CITY	851
RENSSELAER	SEFA OF NORTHEASTERN NEW YORK	850
RICHMOND	SEFA OF NEW YORK CITY	851
ROCKLAND	SEFA OF ROCKLAND COUNTY, INC.	884
SARATOGA (SOUTHERN)	SEFA OF NORTHEASTERN NEW YORK	850
SARATOGA (NORTHERN)	TRI COUNTY SEFA, INC.	890
SCHENECTADY	SEFA OF SCHENECTADY COUNTY	868
SCHOHARIE	SEFA OF NORTHEASTERN NEW YORK	850
SCHUYLER	SEFA OF TOMPKINS COUNTY	876
SENECA	SEFA OF CENTRAL NEW YORK	887
STEUBEN	SEFA OF THE SOUTHERN TIER, INC.	877
ST. LAWRENCE	SEFA OF ST. LAWRENCE	878
SUFFOLK	SEFA OF LONG ISLAND	865
SULLIVAN	SEFA OF SULLIVAN COUNTY	880
TIOGA	TIOGA COUNTY SEFA, INC.	892
TOMPKINS	SEFA OF TOMPKINS COUNTY	876
ULSTER	SEFA OF SULLIVAN COUNTY	871
WARREN	TRI COUNTY SEFA, INC.	890
WASHINGTON	TRI COUNTY SEFA, INC.	890
WAYNE	SEFA OF GREATER ROCHESTER, INC.	862
WESTCHESTER	SEFA OF WESTCHESTER	873
WYOMING	SEFA OF GREATER ROCHESTER, INC.	893
YATES	SEFA OF THE SOUTHERN TIER, INC.	877