Payroll System Replacement Project

Subject: April 1, 1999 Performance Advances for Employees in the Security Services (01) and Security Supervisors (61) Bargaining Units Bulletin No. 86
Date:    3/30/99
Chapter 3 of the Laws of 1996, which implements the Agreements for 1995-1999 between the State and Council 82 for employees in the Security Services (bargaining unit 01) and Security Supervisors (bargaining unit 61) bargaining units provides, effective April 1, 1999, for performance advances and longevity payments.

The performance advances will be processed in period 1L, March 25 - April 7, 1999 (checks dated April 22, 1999) for Institution employees and April 1 - April 14, 1999 (checks dated April 28, 1999) for Administration employees.

CONTRACT PROVISIONS

April 1, 1999 Performance Advance

Pursuant to the Agreement, an employee whose base annual salary is below the job rate of his or her current position and

1. who rendered 100 days of increment service during fiscal year 1997-1998 and is subject to the one-year increment deferral system,

OR

2. who rendered 100 days of increment service during fiscal year 1998-1999 and is not subject to the one-year increment deferral system,

is eligible for a performance advance on April 1, 1999.

Longevity Payments

Employees who complete 10, 15 or 20 years of continuous service in positions in the Units continue to be eligible for longevity payments.

OSC has prepared a listing of employees with increment code 00X9 in their records. The listing indicates those employees who, when the increment code was entered into the record, were projected to be eligible to receive a longevity payment sometime during the 1999-2000 fiscal year.

This listing will be sent to you after payroll period 1L is processed. Agencies must review this listing to determine when the employee completes the 10, 15 or 20-year service requirement.

PAYMENT INSTRUCTIONS

Performance Advance

OSC will automatically apply the performance advance, if due, from the October 1, 1998 Salary Schedule, attached to PaySR Bulletin 37, dated October 1, 1998, based on the four digit increment code in the record. The third digit designates the status of the employee’s base salary and the fourth digit identifies the year in which the next longevity payment is due, if any.

The Increment row will be inserted in the employee’s record after the agency on-line cutoff date for period 1 L (4/7/99 for Institution and 4/14/99 for Administrative agencies).

An information listing will be produced of all employees who received an automatic performance advance. A separate listing of employees who did not receive an automatic performance advance (i.e. increment code missing) will also be sent to the agencies. There will be ONE copy of each listing sent to the agencies after period 1L is processed.

Pre-Shift Briefing Pay (Bargaining Unit 01)

OSC will automatically calculate the new amount of Pre-Shift Briefing pay for employees due an increase due to an automatic performance advance payment and automatically insert a row in the Additional Pay Panel after the agency on-line cut off date for period 1L. OSC will not increase the amount of Pre-Shift Briefing pay for employees whose current salary would result in Pre-Shift Briefing pay higher than $48.00, but who are currently receiving $48.00.

A separate listing of employees who received an increase in Pre-Shift Briefing Pay (Bargaining Unit 01) due to an automatic performance advance will also be sent to the agencies.

Period 1LAG Processing

In preparing the payroll for Period 1 Lag:

1. For Position or Pay Changes resulting in a change in annual salary effective the first day of period 1L or prior, agencies should NOT manually process the Performance Advances / Longevity Payments. The Increment Code entered by the Agency should be the "Current" increment Code for 1999. The salary and increment code should be submitted so OSC applies an automatic payment.
Note: The increases will be applied AFTER the agency submission of the Period 1L payroll.

2. For Position or Pay Changes resulting in a change in annual salary effective AFTER the first day of Period 1L, agencies must include the automatic Performance Advance/ Longevity payment in the reported salary to OSC. Report the projected increment code for the year 2000.

3. To report an employee NOT due an automatic performance advance in period 1 Lag, use the action Data Chg, the reason USP (UNSAT PERF) and process the transaction through the Job Request Panel. (For Institution agencies, the effective date should be 03251999, and for Administration agencies, the effective date should be 04011999.) Enter the correct increment code for 1999.

Note: The annual salary reported with this transaction should be the employee’s current salary. An automatic performance advance will not be paid to these employees.

4. In period 1L, OSC will correct the salary on the rows submitted by the agencies on the Job Data Panels with an effective date after the first day of period 1L (i.e.CHG PCT).

Time Entry Panel

To report earnings (i.e. overtime) in period 1L it is necessary to enter multiple rows if the earning dates being reported overlap the effective date of the Performance Advance/ Longevity Payment. The first row must be inserted with the inclusive dates PRIOR to the effective date of the salary change.

The second row must be inserted with the inclusive dates EQUAL TO AND AFTER the effective date of the salary change.

Note: The agencies will not see the Mass Salary Increase row on the Job Panel or the increased Pre-Shift Briefing Pay amount on the Additional Pay Panel when submitting transactions for period 1L. OSC will insert the rows after the agency cut off date for period 1L.

Reporting after Period 1L Is Processed

To process a Performance Advance or Longevity increase AFTER period 1L is processed, for an eligible employee who did not receive an automatic payment, agencies must submit a transaction in the Job Request Panel. Use the action code of Pay Rate Change and the appropriate Reason (INC for Increment or LGP for a Longevity Payment). It is not necessary to submit an adjustment transaction as the retro adjustment will be calculated automatically based on the effective date entered on the Job Panel.

Refer to the Factor Change Bulletin (number 85), for further instructions on processing transactions after period 1L.

QUESTIONS

Questions on this bulletin concerning salary entitlement should be directed to the Salary Determination Unit at (518) 486-3088.

Questions concerning PaySR processing should be directed to the Audit Section at (518) 474-2368.