Payroll System Replacement Project

Subject: Payment of April 1, 1999 Performance/Increment Advances for CSEA, PS&T and RRSU Units and Longevity Payments for CSEA and RRSU Units. Bulletin No. 87
Date:    3/30/99
The agreements between the State and Civil Service Employees Association representing employees in the Administration (02), Operational (03), and Institutional (04) Services and Division of Military and Naval Affairs (47) Bargaining Units; District Council 37 representing employees in the Rent Regulation Services (67) Bargaining Unit; and the Public Employees Federation representing employees in the Professional, Scientific and Technical Services (05) Bargaining Unit provide for the payment of performance/increment advances in April.

These increases are payable in Institution Period 1L, March 25-April 7, 1999 (checks dated April 22, 1999) and Administration Period 1L, April 1 - April 14, 1999 (checks dated April 28, 1999).

The Performance/Increment Advances are payable to employees whose base annual salary is below the job rate of their current position, who complete one year of service in such position by March 31, 1999 and who were rated "Satisfactory" or its equivalent on their last annual evaluation date.

OSC will automatically apply the Performance/Increment Advance from the appropriate October 1, 1998 Salary Schedule (attached to Bulletin P-1004 dated September 17,1998/PaySR Bulletin 37 dated October 1, 1998) based on the four digit increment code in the employee’s record.

The Perf Adv row will be inserted in the employees record after the agency on-line cut off date for Period 1L (4/7/99 for Institution agencies and 4/14/99 for Administration agencies).

LONGEVITY INCREASE - Bargaining Units 02,03,04 and 47

Employees who occupy positions in these units who complete 5 or 10 years of continuous service as defined by Section 130.3(c) of the Civil Service Law, at a base annual salary equal to or higher than the job rate of their position, continue to remain eligible for receipt of a longevity salary increase. The increase is effective from the first day of the period following the completion of the required service, or the first day of Payroll Period 1 for employees who reached the job rate April 1, 1994 and have had continuous paid service.

For employees with an increment code of 1994 and a salary at or above the job rate and below the 1st Longevity Step, OSC will automatically apply a 5 year longevity step ($750 not to exceed the 2nd longevity step) in Period 1L. Employees who attained their job rate April 1, 1994 and subsequently had any breaks in service (complete payroll periods), must be identified by the agency.

OSC will produce a listing of employees with increment codes ‘1990' in their record. This listing indicates those employees who, when the increment code was entered in the record, were projected to be eligible to receive a 10 year longevity increase sometime during the 1999-2000 fiscal year. This listing, which will be sent to you after Period 1L is processed, should be retained for future reference.

LONGEVITY INCREASE - Bargaining Unit 67

OSC produce a listing of employees with increment codes ‘1989' and ‘1994' in their record. This listing indicates those employees who, when the increment code was entered in the record, were projected to be eligible to receive a longevity increase during the 1999-2000 fiscal year. The listing will be sent to you after Period 1L has been processed. Your agency must review this listing to determine when the employee completes the 5 or 10 year requirement.

PERIOD 1LAG PROCESSING

In preparing the payroll for period 1 Lag:

1. For Position or Pay Changes resulting in a change in annual salary effective the first day of Period 1L or prior, agencies should NOT manually process the Performance Advances / Longevity payments for eligible employees. The Increment Code entered by the agency should be the "Current" increment code for 1999. The salary and increment code should be submitted so OSC applies an automatic payment.

Note: The increases will be applied AFTER the agency cut off for Period 1L.

2. For Position or Pay Changes resulting in a change in annual salary effective AFTER the first day of Period 1, agencies must include the automatic Performance Advance/ Longevity payment in the reported salary to OSC. Report the projected increment code for the year 2000.

3. To report an employee NOT due an automatic performance advance in Period 1L, use the action Data Chg, the reason USP ( UNSAT PERF) and process the transaction through the Job Request Panel. Enter the correct increment code for 1999.

Note: The agency must report the employee’s current salary with the UNSAT PERF transaction. An automatic performance advance will not be paid to these employees.

4. In Period 1L OSC will correct the salary on the rows submitted on the Job Data Panels with an effective date after the first day of Period 1L (i.e. Chg PCT).

TIME ENTRY PANEL

To report earnings (i.e. overtime), it is necessary to enter multiple rows if the earning dates being reported overlap the effective date of the Performance Advance/Longevity Payment.

The first row must be inserted with the inclusive dates PRIOR to the effective date of the salary change.

The second row must be inserted with the inclusive dates EQUAL TO AND AFTER the effective date of the salary change.

Note: The agencies will not see the Mass Salary Increase row in the employee’s records when entering transactions in Period 1L. OSC will insert the row after the agency cut off date for Period 1Lag. The above Time Entry procedure must still be followed.

REPORTING AFTER PERIOD 1LAG IS PROCESSED

To process a Performance Advance or Longevity increase AFTER period 1L is processed, for an eligible employee who did not receive the automatic payment, agencies must submit a transaction in the Job Request Panel. Use the action code of Pay Rate Change and the appropriate Reason (PAV for Performance Advance or LGP for Longevity Payment). It is not necessary to submit an adjustment transaction as the retro adjustment will be calculated automatically based on the effective date entered on the Job Panel.

Refer to the Factor Change Bulletin (number 85) for further instructions on processing transactions after period 1.

INFORMATION LISTINGS

An information listing will be sent to the agencies after Period 1L is processed, to identify employees who received an automatic increase. A separate listing of employees who did not receive an automatic payment (i.e. increment code missing) will also be produced. ONE copy of each list will be sent to the agencies.

QUESTIONS

Questions concerning the correct salary entitlement should be directed to the Salary Determination Unit at (518) 486-3099.

Questions concerning PaySR processing should be directed to the Audit Section at (518) 474-2368.