|Subject:||1) Test File Requirements and Schedule
2) Labeling and Mailing Instructions
This Bulletin provides additional information to those agencies who plan to send or receive any of the following files between their payroll or HRMS systems and PaySR: Payroll Data Transaction File, Miscellaneous Payments File, Processed Transaction File, and Master File.
Please refer to PaySR Bulletin #7, dated February 11, 1998 for background information.
1) Test File Requirements and Schedule
Input Files to PaySR
The PaySR team has evaluated the test file your agency sent in response to Bulletin No. 7. Notification of any discrepancies were conveyed to you via fax on April 1, 1998. All formatting errors must be corrected for the creation of test files for Content Validation which is described below.
The record layout for this file has changed. The new record length is 2,000 and the block size is 20,000. Refer to the shaded areas of Attachments A - K for the specific changes.
Attachment A HIR (New Hire)
Attachment A, "Payroll Data Transaction File - Record Code: (HIR) HIRE" contains a fictitious employee and Employee ID. If your system cannot handle this data, please contact us for further instruction.
Attachments A - K contain special processing notes denoted by asterisks (*). Please refer to the last page of each Attachment for instructions on these fields.
Miscellaneous Payments File
The record layout for this file has changed. Refer to the shaded areas of Attachment L for specific changes. The record length of 75 and the block size of 15,000 has not changed.
Output Files From PaySR
Once PaySR has processed your test files, the processed transaction file and master file will be sent to you. You will receive additional information on these procedures and files in the near future.
2) File Transfer and Mailing Instructions
Test files may be sent using FTP (TCP/IP) or tape.
Agencies selecting Netview FTP should send a tape for this test.
Test files should be labeled in the following format:
Payroll Data Transaction File paysr.nhrp716.<agency code>.tst
Miscellaneous Payments File paysr.npay502.<agency code>.tst
FTP Test files should be sent to:
ftppaysr.osc.state.ny.us (IP Address: 126.96.36.199)
Data encryption is not required for .tst files. Encryption/decryption will be required for production data files. PaySR will provide information to agencies soon on the use of TCP/IP FTP accounts.
Tapes should be sent to:
Office of the State Comptroller
b) 3490E or 3480 cartridges are preferred. However, 3420 reel will be accepted if 3490E or 3480 are not available.
c) IBM Standard Label
d) The external label on the tape must indicate the following:
1) "PAYSR CONTENT VALIDATION TEST FILE"
2) File name
3) Agency name