Date: March 12, 2001
Bulletin No. 241
|Subject||April 2001 PS&T Longevity Lump Sum Payment (LLS)|
|Purpose||To inform agencies of OSC’s automatic processing of the Longevity Lump Sum Payment (LLS) and to provide instructions to agencies for payments not processed automatically|
|Affected Employees||Longevity-eligible employees in BU 05 with an increment code of 1976-1996|
|Effective Dates||Payment will be processed in separate checks dated April 19, 2001 (Institution) and April 25, 2001 (Administration). There will be no direct deposit for this payment.|
|Background||Chapter 74 of the Laws of 2000, which implements the negotiated agreement between the State and the Public Employees Federation (PEF), provides for a Longevity Lump Sum payment of $1,250 or $2,500.|
|Eligible PS&T Employees||
Employees in graded positions (Grades
001-037) and NS (Grade 600) positions which are equated to grade, are eligible
for the payment if they:
a. are on the payroll on March 31, 2001, (active or on leave with partial pay or on Workers’ Compensation leave) in a position in the PS&T Bargaining Unit and have 5 or more years or 10 or more years of continuous service at a salary equal to or above the job rate, or maximum of the grade of their position on March 31
b. did not receive an
"Unsatisfactory" rating during the rating period ending between
January 1 and December 31, 2000. Employees who were not rated during the
period will receive the payment.
An employee occupying a position that has been reallocated in recent years, whose salary was equal to or above the job rate of the lower grade, and whose salary, upon application of April 1, 2001 performance advance, reaches the job rate of the reallocated grade, is entitled to the job rate credit of the lower grade. Such an employee is increment code ‘01' and OSC will automatically update the increment code to ‘2001'. Such an employee will not receive an automatic payment; therefore, the agency must submit a transaction in period 2L to make the payment and update the increment code. For instructions, see the section entitled "Payments to Employees Not Paid Automatically" below.
The following will
become eligible for the LLS payment during 2001-2002:
1. in lieu of layoff;
The agency should request the LLS after the completion of 6 full payroll periods in the lower grade.
An employee demoted as a result of a disciplinary action or who takes a voluntary demotion from a permanent position after the completion of a probationary period in the higher grade, is not eligible for a longevity payment in the lower grade.
|Amount of Longevity Lump Sum Payment and Automatic Processing||
The longevity payment is $1,250 for 5 years
at the job rate and $2,500 for 10 years at job rate or a pro-rated amount, as
1. Employees who are full-time on March 31, 2001, full-time employees who are on leave with partial pay or Workers’ Compensation Leave, or employees on a Voluntary Reduction in Work Schedule (VRWS), receive the full payment.
2. Employees who are part-time on March 31, 2001 receive a pro-rated payment based upon their part-time percentage on March 31.
3. Part-time employees who are on leave with partial pay on March 31, 2001 receive a pro-rated payment based upon their regular part-time percentage prior to the leave.
The LLS payment is a one-time, lump sum payment which is included as salary for retirement purposes and in the calculation of overtime compensation (refer to "OVERTIME COMPENSATION", Part III, Page 1 of the OSC Salary Manual). The 2001 longevity payment will be included in the calculation of overtime earned from April 1, 2001 through March 31, 2002 for all agencies.
OSC will automatically insert a row on the Additional Pay panel for all eligible employees with the following:
and Preparation for Payment
A reveal report NPAY756, 2001 PS&T
Longevity Eligibility Listing, will be available for agency review on March 12,
2001. This report is a preliminary listing of employees eligible for the
Longevity Lump Sum Payment as of March 12, 2001.
Agencies should review this listing
carefully, paying particular attention to employees who are ineligible due to an
"Unsatisfactory" rating between
Corrections to the preliminary listing should be submitted on the Correction Sheet which is attached to this Bulletin. (Duplicate this form if you need additional copies.) This form should be used to add employees who do not appear on the listing, to delete employees who should not appear on the listing or to change incorrect information pertaining to an employee on the listing.
This form should also be used to add eligible employees in NS positions who are equated to grades. If the equated grade is not listed on the Budget Certificate, agencies must submit documentation of the salary equation along with the Correction Sheet.
Corrections should be submitted as soon as possible and must be received no later than March 28, 2001.
|Deductions & Withholding Taxes||Deductions will be taken for Federal, State, New York City and Yonkers City taxes, Social Security/Medicare, retirement normal contributions, garnishees and Federal levies. There will be no special tax calculations. For employees receiving the payment who have an additional tax amount in their record, the additional tax will also be included in the tax calculation for this payment.|
Payroll Register and Employee’s
|The earnings code LLS and the amount will be displayed on the payroll register. The earnings description PS&T Longevity LSP and the amount will be printed on the employee’s pay stub.|
|Payments to Employees Not Paid Automatically||
To pay an employee after the automatic
payment has been processed, use the Additional Pay Panel as follows:
*If an Institution agency enters a
transaction in period 2L for an employee who returned to the payroll on April
19, 2001, the effective date should be 04192001.If an Administration agency
enters a transaction in Period 2L for an employee who returned to the payroll on
April 12, 2001, the date should be 04122001.
If the employee did not receive an
automatic LLS payment because the increment code was incorrect, the agency must,
in additional to submitting the LLS earnings, request a Data Chg (DTA), Reason
of Cor Inc Code (CIC) on the Job Action Request panel. The appropriate increment
code must be entered in the increment code field.
This payment will be made in a separate check, regardless of when it is paid. There will be no direct deposit for this payment. The separate check will be issued along with the employee’s regular check or direct deposit for the check date submitted.
|Questions||Questions regarding this bulletin may be directed to the Salary Determinations mailbox.|