Date: April 2, 2001
Bulletin No. 247
|Subject||Schedule for Agency Payroll Submission and Availability of Reports and Files|
|Purpose||To provide agencies with the schedule for payroll submission and the availability of dates for payroll reports and files|
Administration payroll period 1 lag/2 current,
checks dated April 25,
Institution payroll period 1 lag/2 current, checks dated May 3, 2001
is the Schedule for Agency Payroll Submission and Report and File Availability.
agencies paid on a lag basis, the submission deadline is generally the last day
of the payroll period (Wednesday). For
agencies paid on a current basis, the submission deadline is generally the last
day (Wednesday) of the previous payroll period.
to holidays and special processing (e.g. raise processing), earlier submission
deadlines are necessary to ensure that paychecks are issued timely.
To assist agencies in identifying the earlier deadlines, the dates have
been bolded on the schedule.
Dates stated may be subject to change due to unanticipated payroll
|Agency Procedure: Entering Transactions After the Deadline||
the agency deadline, the agency must not enter any data into the Position Data
panel, Job Data panel, Additional Pay panel, Hire panel, Rehire panel, or
Concurrent Hire panel, until the 2nd Friday after the agency
deadline, unless the effective date of the action(s) is within, or subsequent
to, the following pay period.
Example: The deadline for entering transactions for Administration payroll period 1 lag/2
current is close of business (6:00 p.m.) on Tuesday, April 10, 2001. After this date, the agency may not enter an action into the
above panels, unless the effective date of the action(s) is within, or
subsequent to, payroll period 2 lag/3 current.
The agency may commence entering actions that have an effective date in,
or prior to, payroll period 1 lag/2 current on Friday, April 20, 2001.
“Additional” Transactions: OSC
recognizes that occasionally there may be an extraordinary
circumstance that prevents an agency from meeting the established deadline.
after the submission deadline, an agency determines that there is an urgent
transaction that was not entered, the agency may request that OSC accept an
Request for additional transaction may be directed to the Payroll Audit mailbox or, if the additional action requires salary determination, questions may be directed to the Salary Determination mailbox.
The agency must contact the auditor when the salary related additional is for an
employee who works:
the City University of New York
regarding the schedule for agency payroll submission may be directed to the
Payroll Audit mailbox.
Questions regarding report and file availability may be directed to the Payroll Deductions mailbox.
|Attachment A-Schedule for Agency Payroll Submission and Availability of Reports and Files|