NYS Comptroller Seal  

Bureau of State Payroll Services

Date:  May 29, 2001

 Bulletin No.  260


Subject Amended Performance Advance Payment Date and New Increment Code Procedure for Certain Employees Represented by PS&T (BU05) and Employees Designated M/C (BU06).
Affected Employees Employees in positions of Institution Teacher and positions in other titles subject to the provisions of Section 136 of the Civil Service Law, that were previously paid performance advances on a deferred cycle.
Specifics Chapter 74 of the Laws of 2000, which implements the negotiated agreement between the State and the Public Employees Federation (PEF), provides for the removal of the deferred performance advance payment.

Effective with the rating cycle for the 1999-2000 academic year, eligible employees who rendered 150 work days of service and are rated at least equivalent to " Effective", may receive a performance advance payment the following Fall.

Example - A teacher below the job rate renders 150 work days of service during the September 1, 1999 - June 30, 2000 period, (or evaluation consisting of ten months commencing on the first day of their 10-month work year) and is rated equivalent to "Effective"; the performance advance is now payable September 1, 2000 for employees whose pay basis code is CAL or the first day of the academic year for employees whose pay basis code is 21P
Effective Date(s) Performance Advances for September 2000 should be submitted in pay period 5L, checks dated June 20, 2001 (Administration) and June 28, 2001 (Institution).
OSC Actions An Informational List will be sent to agencies the week of May 28. This list will identify employees below the job rate in Institution teacher titles and other eligible titles. The agency must review the list and request pay changes for eligible employees in period 5L.

Effective September 1, 2001, OSC will automatically apply performance advance payments to eligible employees based on the increment code in the Job Data record.

Information regarding this process and the update of increment codes for employees not receiving the performance advance in period 5L will be forthcoming.
Agency Actions For employees that are due a performance advance for the rating cycle of September 1999 - June 2000, payable September 2000, the agency must report the pay change(s) as described below and report the applicable increment code, as described in the attachment:

1. Request a Pay Rt Chg reason of PAV (Performance Advance) on the Job Action Request Panel as follows:

Effective Date Enter 9/1/00 for CAL's.
Enter contract begin date for 21P's.
Sequence # Enter 0, or if the employee already has an existing row(s) on Job Data with the same effective date, use the next higher sequence number for the effective date.
Pay Rate Enter the appropriate salary rate.
Increment Code Enter the appropriate increment code (see attachment) for academic year 2000-2001.

 2. Request a Pay Change for all subsequent effective dated rows on the employee's Job Data record that are subject to change. Use the reason of CSL (Cor Sal) and the appropriate sequence number.

If an employee has changed agencies since the effective date of this Performance Advance, the current agency must request the pay changes.

Retroactive Processing:OSC and Agency Actions The system will automatically calculate a retroactive adjustment for regular and the following miscellaneous earnings:

EXT (extra time)
LT2 (lost time institution teacher)
OTA (overtime annual)
OTB (overtime straight rate)
RGS (regular pay salary employee)

The system will not automatically adjust the following earnings, therefore the agency must calculate the adjustment and report the amount of the adjustment in the Time Entry panel using the earn code AJR:

EXO (extra time override)
LTO (lost time override)
BAL (balance of contract)
RGO (regular pay override)

The calculation for the earnings adjusted by the agency must be reported in General Comments or on a worksheet submitted to OSC with the Agency Certification Form.
Questions Questions regarding salary increases may be directed to the Salary Determination mailbox. Any other questions may be referred to your payroll auditor.