NYS Comptroller Seal  

Bureau of State Payroll Services

Date:  September 21, 2001

Bulletin No.  272


Subject October 2001 Performance Advances for Employees Represented by CSEA, DC-37 and PEF
Purpose To explain OSC's automatic processing and provide instructions for payments not processed automatically.
Specifics Eligible Employees in the Following Bargaining Units (BU's):
CSEA
Administrative (BU 02)
Operational (BU 03)
Institutional (BU 04)
Division of Military and Naval Affairs (BU 47)
Rent Regulation Services (BU 67)

PEF
Professional, Scientific and Technical Services Unit (BU 05)
Effective
Date(s)
September 27, 2001 for Administration pay period 14L, checks dated October 24, 2001.

October 04, 2001 for Institution pay period 14L, checks dated November 01, 2001.
Background

Agreements between the State and CSEA, DC-37 and PEF provided for the payment of performance advances to employees who serve at least one year, but not more than one and one-half years, before a performance advance is paid.

PERFORMANCE ADVANCE REQUIREMENTS
Performance advances are payable to employees in the bargaining units noted above whose base annual salary is below the job rate for their current position, who complete one year of service in such position by September 30, 2001, and who were rated "Satisfactory" or its equivalent on their last annual evaluation date.

OSC Actions PERFORMANCE ADVANCES
OSC will automatically apply the Performance Advance from the appropriate April 1, 2001 CSEA, DC-37 or PS&T Salary Schedule, based on the four-digit increment code in the employee's record.  The Action/Reason code will be either Pay Rt Chg/Perf Adv (PAV) for employees with an increment code of 1001, or Pay Rt Chg/Prom Recal (PMR) for employees with an increment code of 1004, and have an effective date of September 27, 2001 (Administration) and October 4, 2001 (Institution).

The performance advance row will be inserted in the employee's record after OSC has approved all Job Requests submitted for period 14L.

NS employees who are equated to a grade will not receive automatic performance advances.
Reveal Reports The following Reveal reports will be available for agency review the week of October 15, 2001 for Administration and October 22, 2001 for Institution payrolls. All reports will be sorted by agency code and then by employee name, in alphabetical order.

Mass Increment Payment Report (NHRP704) - This Report will identify all employees who received the automatic increment payments. The report will show the employees' increased salary. Other fields on the report include Emplid, Employee Record #, Employee Name, Grade, Barg Unit, Pay Basis Code, Part Time Percentage, Action Reason and Increment Code.

Mass Increment Payment Exception Report (NHRP708) - This report will identify employees who did not receive an automatic performance advance. Fields on the report include Emplid, Employee Record #, Employee Name, Grade, Barg Unit, Pay Basis Code, Part Time Percentage and FTA Salary. The report will identify the reason the performance advance was not applied by producing one of the following messages:
- FIS Missing
- FIS Below Current
- Increment Code Missing
- Increment Not Applied
- Salary Below Minimum
- Position and Job do not match

Agency Actions 1. A request must be made on the Job Action Request panel using Action/Reason code of Pay Rt Chg/Perf Adv (PAV) for NS employees who are equated to grades and due an increment effective September 27, 2001 (Administration) or October 4, 2001 (Institution).

2. For Position or Pay Changes resulting in a change in annual salary effective on or before the first day of period 14L, the agency must NOT include the Performance Advance Payment in the Salary Rate on the Job Action Request Panel. The increment code must be the increment code for October 2001. OSC will apply an automatic Performance Advance based on the increment code submitted.

3. For Position or Pay Changes resulting in a change in annual salary effective AFTER the first day of period 14L, the agency must include the automatic Performance Advance in the requested salary on the Job Request Panel and report the projected increment code for 2002.

4. For employees rated Unsatisfactory and who are NOT due an automatic performance advance in period 14L, agencies must request a Data Change on the Job Action Request Panel, using the Reason Unsat (USP) and enter the increment code 1003.
Time Entry To report earnings (e.g., overtime), it is necessary to enter multiple rows if the earnings dates being reported overlap the effective date of the Performance Advance. The first row must be inserted to report earnings prior to the first day of period 14L. A second row must be inserted to report earnings effective on or after period 14L.
Questions Questions concerning performance advance eligibility and processing may be directed to the Salary Determination mailbox.