NYS Comptroller Seal  

Bureau of State Payroll Services

Date:  October 10, 2001

Bulletin No. 274


Subject Year End Processing and Deadlines for Returned Paychecks (AC-230's)
Purpose To notify agencies of Report of Check Returned for Refund or Exchange AC-230 procedures and deadlines.
Reminder for Returned Checks Do not return any payroll check to OSC for a partial refund if either of the following situations exist:

1. The employee is still actively employed by your agency or you know he/she is transferring to another state agency.

2. The employee is due any regular and/or lump sum payment which is equal to or exceeds the amount to be refunded.
Processing Dates In order to efficiently manage the processing of AC-230 requests and related year-end processes, AC-230's must be received by OSC no later than the following:

Check Date  Received by OSC
Prior to 10/1/2001
10/1/2001 to 10/31/2001
11/1/2001 to 11/30/2001
12/1/2001 to 12/31/2001
11/01/2001
11/16/2001
12/14/2001
12/27/2001- Administration
01/02/2002- 
Institution

AC-230's received after these deadlines may not be reflected in the 2001 W-2s. Accordingly, agencies will be responsible for issuing corrected W-2s for each affected employee.

Questions Questions regarding these deadlines or AC-230 processing, may be directed to the Payroll Deductions mailbox.