Date: November 23, 2001
Bulletin No. 290
|Subject||2001 W-2 Year End Processing|
|Purpose||To provide the processing schedule and policies.|
|Year-End Processing Schedule||
Employee copies of 2001 W-2 forms will
be prepared by the Office of the State Comptroller (OSC) and mailed to the
agency payroll units for distribution before February 1, 2002.
W-2s for the 2001 calendar year will include earnings paid on checks dated:
Administration: 1/03/2001 through 12/19/2001
Institution: 1/11/2001 through 12/27/2001
An employee who has worked for more than one State agency during the year, in most circumstances, will receive one W-2. Workers' Compensation supplemental payments will continue to be included in the W-2 statements.
As instructed in Bulletin No. 274 dated October 10, 2001, in order for refund checks issued in 2001 to be properly reflected in the W-2 issued to each employee, AC-230s must be processed by the dates provided in Bulletin No. 274. The remaining submission dates are as follows:
If AC-230s are not received by the
deadlines outlined in Bulletin No. 274 the agency payroll unit will be
responsible for replacing the original W-2s with corrected W-2 forms. W-2
correction instructions will be provided in January 2002.
|2001 W-2 Form||
The information which will appear on the
W-2 is described below:
Employer's Name and Address
|Additional Employee Information||
Employees from agencies other than CUNY
should retain their last check stub of 2001 for a record of the Non-Taxable
Health Insurance paid in 2001. Although this amount is deducted from boxes
1, 3, and 5 to calculate the taxable salary for federal income tax and social
security and medicare taxes this amount does not appear on the W-2.
For CUNY employees, deductions for Dependent Care, Flexible Spending Account and Non-taxable Health Insurance are encoded as IRC125 in Box 14.
|Questions||Questions regarding the W-2 process or the AC-230 process may be directed to the Payroll Deductions mailbox.|