Payroll Bulletin No. 309


		Date: April 1, 2002	Bulletin No. 309

*Subject*	April 1, 2002 General Salary Increase, Performance Advances, Longevity Payments and Other Increases for Employees Represented by NYSCOPBA (BU01) and Council 82 (BU61)
*Purpose*	To explain OSC's automatic processing and provide agencies with instructions for payments not processed automatically
*Affected Employees*	Employees in the Security Services Unit (BU01) and Security Supervisors Unit (BU61) who meet the eligibility criteria
Effective Date(s)	Administration cycle paychecks dated 04/24/02 Institution cycle paychecks dated 05/02/02
*Background*	Chapters 72 and 73 of the Laws of 2000, which implement agreements between the State and NYSCOPBA and the State and Council 82, respectively, provide for the general salary increases and other payments described below.
*Contract Provisions and Eligibility Criteria*	April 1, 2002 General Salary Increase 3.5% salary increase, rounded to the nearest dollar, for employees in graded and NS (SG 600) positions, trainees (SG 800) and hourly employees. Payable 03/28/02 (Administration) and 04/04/02 (Institution). NO INCREASE for FEE basis employees, except for employees budgeted as per diem, but paid as FEE. Revised 04/01/02 salary schedules reflecting the 3.5% raise are attached. April 1, 2002 Performance Advances A NYSCOPBA or Council 82 represented employee in a graded position, whose base annual salary is below the job rate of his/her grade and who has 100 days of service in fiscal year 2001-2002, is eligible for April 1, 2002 performance advance, payable 03/28/02 (Administration) and 04/04/02 (Institution). Longevity Payments NYSCOPBA or Council 82 represented employees are eligible for a longevity payment after completion of 10, 15, or 20 years of continuous service in the Security Services/Supervisors Unit. Longevity payments are payable at the beginning of the payroll period following completion of qualifying service. Location Pay The legislation provides an increase from $1,100 to $1,200 annually, effective 04/01/02, payable 03/28/02 (Administration) and 04/04/02 (Institution) for employees in NYC, Rockland, Westchester, Nassau and Suffolk Counties. Monroe County remains at $203 annually for eligible employees. Security Enforcement Differential The legislation provides an increase from $550 to $575 annually for full-time, annual-salaried employees effective 04/01/02, payable 03/28/02 (Administration) and 04/04/02 (Institution). The Security Enforcement Differential is included in the calculation of Pre-Shift Briefing pay.
*OSC Actions: Automatic Update of Rows on Job Data*	After the audit for pay period 1L/2C is completed, OSC will process automatic Performance Advances and Salary Increases for eligible salaried and hourly employees who are Active or on a Paid Leave of Absence, except employees on military stipend, on 03/28/02 (Administration) and 04/04/02 (Institution). For employees receiving automatic increases who have rows on the Job Data record with an effective date after 3/28/02 (Administration) and 4/4/02 (Institution), OSC will manually update the salary rate on each row that is effective after the automatic increase. Exception: The following Actions will not be updated by OSC if they appear on the Job Data record with an effective date after the date of the automatic increase: Pay Rt Chg Posn Chg Transfer Performance Advance (Increment code 0010-0019) Effective 3/28/02 (Administration) and 4/4/02 (Institution), for employees who are entitled to an increment based on the 4/1/01 Salary Schedule: OSC will automatically insert a row in the employee's Job Data panel effective 3/28/02 (Administration) and 4/4/02 (Institution) to reflect the performance advance using the Action of Pay Rt Chg (Pay Rate Change) and the Reason of PAV (Performance Advance). Performance Advance (Increment codes 0040-0049, 0050-0059, 0008) Effective 3/28/02 (Administration) and 4/4/02 (Institution), for employees who are entitled to a performance advance based on their FIS salary: OSC will automatically insert a row in the employee's Job Data panel effective 3/28/02 (Administration) and 4/4/02 (Institution) to reflect the FIS salary amount on the Job Data 3 panel using the Action of Pay Rt Chg (Pay Rate Change) and Reason of PAV (Performance Advance). Salary Increase 3 ½% Effective 3/28/02 (Administration) and 4/4/02 (Institution), for employees who are Active or on a Paid Leave of Absence: OSC will automatically insert a row in the employee's Job Data panel effective 3/28/02 (Administration) and 4/4/02 (Institution) to reflect a 3 ½% salary increase, rounded to the nearest dollar for salaried employees and rounded to the nearest cent for hourly employees using the Action of Pay Rt Chg (Pay Rate Change and Reason of SAC (Mass Salary Increase). If an employee's annual salary is identical to any rate on the 4/1/01 salary schedule, the employee's salary will be automatically increased to the corresponding rate on the 4/1/02 schedule. Longevity Payments There will be no automatic updates for longevity pay. These payments will continue to be paid manually by the agency using the beginning date of the pay period they are due.
*Automatic Additional Pay Increases*	All automatic Additional Pay increases will be made for eligible employees who are Active or on a Paid Leave of Absence: Location Pay OSC will automatically insert a row on the Additional Pay panel for eligible employees effective 3/28/02 (Administration) and 4/4/02 (Institution) using the earn code LOC (Location Pay). The earnings amount will be increased to $1200. This row will be added only for employees who are currently receiving $1100 Location Pay. Security Enforcement Differential OSC will automatically insert a row on the Additional Pay panel for eligible employees effective 3/28/02 (Administration) and 4/4/02 (Institution) to increase the Security Enforcement Differential amount to $575 for all employees currently receiving $550, using the earn code SED (Security Enforcement Differential). Pre-Shift Briefing OSC will automatically insert a row on the Additional Pay panel using the earn code PS1 for eligible employees effective 3/28/02 (Administration) or 4/4/02 (Institution). All existing rows on the Additional Pay panel for the earn code PS1 that are subsequent to 3/28/02 (Administration) or 4/4/02 (Institution) will also be automatically updated to reflect any increases in salary, location pay, and security enforcement differential. PS1 will not be increased for any row on the Additional Pay panel that reflects the rate of $48.00 or $24.00.
*Automatic Update of Increment Codes*	After the performance advances have been automatically applied to the Job Data record, OSC will insert an additional row to update the increment code, if applicable, using the Action of Data Change and Reason of CIC (Cor Inc Cd).
*Reveal Reports*	The following Reveal Reports will be available for agency review after the automatic payments have been made. All reports will be sorted by agency code, then by employee name in alphabetical order. Mass Salary Payment/Mass Increment Payment Report (NHRP704) Two generations of this report will be run. The first report will identify all employees who received an automatic performance advance. The second report will identify all employees who received an automatic salary increase. The report will identify the employee's increased salary. Other fields on the report include Emplid, Employee Record #No., Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason and Increment Code. Mass Increment Payment Exception Report (NHRP708) This report will identify employees who did not receive an automatic performance advance. Fields on the report include Emplid, Employee Record #No, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, FTA Salary, FIS Amount and Increment Code. The report will identify the reason the employee's salary was not increased by identifying one of the following messages: Salary below minimum Position and Job do not match FIS missing FIS below current Increment code missing Increment code invalid Mass Salary Increase Exception Report (NHRP 709) This report will identify all employees who did not receive an automatic increase. Fields on the report include Emplid, Employee Record #No, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, and FTA Salary. The report will list the reason the employee's salary was not increased of the following messages: Position and Job do not match Salary below minimum Mass Additional Pay Report (NHRP703) This report will identify all employees receiving an automatic increase for earn code LOC (Location Pay), PS1 (Pre-shift Briefing) or SED (Security Enforcement Differential). Fields on this report include Emplid, Employee Record #No, Employee Name, Earn Code, Grade, Sal Plan, Bargaining Unit and Additional Pay Amount.
*Agency Actions: Reporting in Period 1L/2C*	The following procedures must be used by the agency when reporting transactions in pay period 1L/2C: 1. For Pay Changes, Position Changes, and Transfers requested on the Job Action Request or Transfer Request panel, and the effective date of the Action is on or before 3/28/02 (Administration) or 4/4/02 (Institution): The agency must NOT include the performance advance or the 3½ % increase in the salary rate reported in the Pay Rate field. The agency must report the April 2002 increment code. For eligible employees, OSC will automatically apply the performance advance based on the increment code reported, effective 3/28/02 (Administration) or 4/4/02 (Institution). OSC will automatically apply the 3½ % increase effective 3/28/02(Administration) or 4/4/02 (Institution). 2. For Pay Changes, Position Changes, and Transfers requested on the Job Action Request or Transfer Request panel, and the effective date of the Action is after 3/28/02 (Administration) or 4/4/02 (Institution): The agency must include, if applicable, the performance advance or longevity payment and the 3½ % increase in the salary reported in the Pay Rate field. The agency must report the projected increment code for 2003. 3. For employees due an automatic performance payment in pay period 1, who receive an unsatisfactory rating, the agency must request the Action of Data Chg on the Job Action Request panel, using the Reason of USP (Unsat Perf) and the increment code 003X. 4. For NS employees that are equated to grades who are eligible for a performance advance, effective 3/28/02 (Administration) and 4/4/02 (Institution), the agency must select Pay Change on the Job Action Request panel, using the Reason code PAV (Performance Advance). The agency must NOT include the 3 ½% salary increase in the salary reported in the Pay Rate field. The system will automatically apply the 3½ % increase to the new salary. 5. For employees who are on a paid leave of absence with Reason of MLS (military stipend) or a leave without pay on the effective date of the increase and who are returned from leave after 3/28/02 (Administration) and 4/4/02 (Institution), the agency must submit the appropriate Pay Change on the Job Action Request panel, effective the date of the return. The Reason of CFS (Cor Fy Sal) must be used. 6. Location Pay: If the agency adds the earn code LOC to the Additional Pay panel, and the effective date is prior to 3/28/02 (Administration) and 4/4/02 (Institution), the location amount must be entered as $1100.00. Effective 3/28/02 (Administration) and 4/4/02 (Institution), OSC will automatically insert a row on the Additional Pay panel to increase the amount of the Location Pay to $1100.00. If the agency adds the earn code LOC to the Additional Pay panel and the effective date is on or after 3/28/02 (Administration) or 4/4/02 (Institution), the agency must enter the amount of the Location Pay as $1200.00 7. Pre-shift Briefing Pay - If the agency adds the earn code PS1 to the Additional Pay panel and the effective date is prior to 3/28/02 (Administration) and 4/4/02 (Institution), the system will automatically insert a new row, effective 3/28/02 (Administration) and 4/4/02 (Institution), to reflect the increased earnings for pre-shift briefing, provided the employee's current earnings for PS1 is not $48.00 or $24.00. If the agency adds the earn code PS1 to the Additional Pay panel and the effective date of the earnings is on or after 3/28/02 (Admin) and 4/4/02 (Institution), the agency may enter the increased rate, however, the rate will be recalculated by the system after raise processing is completed. If the system calculated rate is other than the rate entered by the agency, the system will update the existing row with the recalculated rate. The system will not update rows reflecting a rate of $48.00 or $24.00. 8. Security Enforcement Differential - If the agency adds the earn code SED to the Additional Pay panel and the effective date is prior to 3/28/02 (Administration) and 4/4/02 (Institution), the system will automatically insert a new row, effective 3/28/02 (Administration) and 4/4/02 (Institution), to reflect the amount of $575.00. If the agency adds the earn code SED to the Additional Pay panel and the effective date of the earnings is on or after 3/28/02 (Administration) and 4/4/02 (Institution), the agency must enter $575.00 in the Earnings field.
*Agency Procedures Reporting Earnings in Time Entry*	To report miscellaneous earnings (e.g.: overtime), it is necessary to enter multiple rows in the Time Entry panel if the earnings dates being reported overlap the effective date of the salary increase. The first row must be inserted with the inclusive dates prior to the effective date of the salary change. The second row must be inserted with the inclusive dates equal to, and after the effective date of the salary change.
*Listing*	A listing will be sent to agencies in pay period 2 to identify employees who will reach the 10, 15, or 20 year longevity level during the year 2002-2003. These employees will be identified with an increment code of 00X2 (X being any number and 2 being the year in which the longevity is due).
*Questions*	Questions regarding salary increases may be directed to the Salary Determination mailbox. All other questions may be referred to your payroll auditor.
Attachment - NYSCOPBA - Security Services Unit 01 Salary Schedule