NYS Comptroller Seal  

Bureau of State Payroll Services

Date:  April 3, 2002

 Bulletin No.  310


Subject April 1, 2002 General Salary Increase, Performance Advances, Longevity Payments and Location Pay Increase for Employees Represented by CSEA, DC-37 and PEF and those Designated Management Confidential (M/C)
Purpose To explain OSC's automatic processing and to provide agencies with instructions for payments not processed automatically.
Affected Employees Employees in the following Bargaining Units who meet the eligibility criteria:
Administrative Services 
Operational Services 
Institutional Services 
Professional, Scientific & Technical   Services 
Management Confidential 
M/C State Police 
M/C Military & Naval Affairs 
Division of Military & Naval Affairs 
M/C Commission of Investigation 
M/C PERB 
Rent Regulation Services 
M/C SUNY Construction Fund 
SUNY Construction Fund 
BU02
BU03
BU04
BU05

BU06
BU18
BU46
BU47
BU52
BU66
BU67
BU96
BU97
Effective
Dates
Administration cycle paychecks dated 04/24/02
Institution cycle paychecks dated 05/02/02
Background Chapters 68 and 74 of the Laws of 2000, which implement agreements between the State and various bargaining units and employees designated M/C, provide for a general salary increase and other payments as described below.
Contract Provisions and Eligibility Criteria 3% salary increase, rounded to the nearest dollar, for employees in graded and NS (SG 600) positions, trainees (SG 800) and Correctional Superintendents (SG700).
3% salary increase, rounded to the nearest cent, for hourly employees.
Payable 03/28/02 (Administration) and 04/04/02 (Institution)
NO INCREASE for FEE basis employees, except for employees budgeted as per diem, but paid as FEE
NO INCREASE for seasonal employees in Parks and Recreation Aide 1 & State Fair Worker titles (per Division of the Budget).
Revised 04/01/02 salary schedules reflecting the 3% raise are attached.

Maximum Salary Limitations for M/C Employees
For the April 1, 2002 raise, Budget Bulletin D-1107 establishes maximum salary limitations and withholding policies for certain M/C employees. Agencies should consult the Budget Bulletin and their budget examiner to identify potentially affected employees.

NOTE: A payroll bulletin will be forthcoming with instructions for implementing Budget Bulletin D-1107.

Performance Advance Requirements
M/C employees in graded positions whose base annual salary is below the job rate of their current grade and who have thirteen complete pay periods of service in such grade between April 1, 2001 and March 31, 2002 are eligible for a performance advance.
DOB approval of NS Salary Plans is required for employees in NS equated and non-equated positions prior to payment.
CSEA, DC-37 and PEF represented employees whose base annual salary is below the job rate for their current position, who (1) complete one year of service in such position by March 31, 2002; (2) did not receive a performance advance in October 2001, and (3) were rated "Satisfactory" or its equivalent on their last annual evaluation date are eligible for a performance advance.

Longevity Payment Requirements
M/C employees in positions (grades 603 - 617), who complete 5 or 10 years of continuous service as defined by Section 130.3(c) of the Civil Service Law and whose base annual salary is equal to or greater than the job rate of their grade are eligible for a longevity payment. The payment is effective from the first day of the period following completion of the required service. For employees with an increment code of 1997 or 1992 who have had continuous paid service, the longevity payment is effective 03/28/02 (Administration) and 04/04/02 (Institution)
CSEA employees who complete 5 or 10 years of continuous service as defined by Section 130.3(c) of the Civil Service Law and whose base annual salary is equal to or greater than the job rate for their position are eligible for a longevity payment. The payment is effective from the first day of the period following completion of the required service. For employees with an increment code of 1997 or 1992, who have had continuous paid service, the longevity payment is effective 03/28/02 (Administration) and 04/04/02 (Institution).
DC-37 employees who, on March 31, 2002, complete 5 or 10 years of continuous service at a salary equal to the job rate of their position and on their next evaluation date are rated at least "Satisfactory" or its equivalent are eligible for a longevity payment. The payment is effective from the first day of the period following completion of the required service.

Location Pay
The legislation provides an increase from $1,100 to $1,200 annually, effective 04/01/02, payable 03/28/02 (Administration) and 04/04/02 (Institution) for employees in NYC, Rockland, Westchester, Nassau and Suffolk Counties.
Monroe County remains at $200 annually for eligible employees.
OSC Actions: Automatic Update of Rows on Job Data Records After processing for pay period 1L/2C is complete, OSC will automatically process performance advances, longevity payments and salary increases for eligible salaried and hourly employees who are Active, on a Paid Leave of Absence (except for those on Military Stipend), or on a Workers' Compensation Leave effective 3/28/02 (Administration) or 4/04/02 (Institution).
For employees receiving automatic increases who have rows on the Job Data record with an effective date after 3/28/02 (Administration) and 4/4/02 (Institution), OSC will manually update the salary rate on each row that is effective after the date of the automatic increase.

Exception: The following Actions will not be updated by OSC if they appear on the Job Data record with an effective date after the date of the automatic increase:
Pay Rt Chg
Posn Chg
Transfer

Performance Advance (Increment code 0001)
Effective 3/28/02(Administration) and 4/04/02 (Institution), for employees who are entitled to a performance advance based on the 4/01/01 Salary Schedule:
OSC will automatically insert a row in the employee's Job Data panel effective 3/28/02 (Administration) and 4/04/02 (Institution) to reflect the performance advance using the Action of Pay Rt Chg and the Reason of PAV (Performance Advance).

Promote Recal (Increment code 0004)
Effective 3/28/02 (Administration) and 4/04/02 (Institution), for employees who are entitled to a Promote Recal based on their FIS salary:
OSC will automatically insert a row in the employee's Job Data panel effective 3/28/02 (Administration) and 4/04/02 (Institution) to reflect the FIS salary amount on the Job Data 3 panel using the Action of Pay Rt Chg and Reason of PMR (Prom Recal).

Longevity Pay (Increment code 1992 and 1997)
Effective 3/28/02 (Administration) and 4/04/02 (Institution), for employees who are entitled to a Longevity Pay based on their Increment code:
OSC will automatically insert a row in the employee's Job Data panel effective 3/28/02 (Administration) and 4/04/02 (Institution). Employees with increment code 1992 or 1997 will have one row inserted reflecting both raise and longevity, using the Action of Pay Rt Chg and Reason of LGP (Longevity Pay).

CSEA and Management Confidential Processing for 1992 increment codes
If an employee's FTA salary is equal to or greater than the job rate on the 4/01/01 salary schedule, OSC will apply the 3% increase.
If the newly increased salary is less than the Long Step 2 salary (job rate plus $1500) on the 4/01/02 salary schedule, OSC will increase the FTA salary to the corresponding Long Step 2 salary (job rate plus $1500) on the 4/01/02 salary schedule.
If the newly increased salary is equal to or greater than the Long Step 2 salary (job rate plus $1500), the salary will remain at the increased 3% salary rate.

CSEA and Management Confidential Processing for 1997 increment codes will be as follows:
If an employee's FTA salary is at job rate on the 4/01/01 salary schedule, OSC will bring the FTA salary to the Long Step 1 salary (job rate plus $750) on the 4/01/02 salary schedule.
If an employee's FTA salary is above the job rate, but below the Long Step 1 salary (job rate plus $750) on the 4/01/01 salary schedule, OSC will apply the 3% increase.
If the newly increased salary is less than the Long Step 1 salary (job rate plus $750) on the 4/01/02 salary schedule, OSC will add $750 to the newly increased salary.
If the newly increased salary is equal to or greater than the Long Step 1 salary (job rate plus $750), the salary will remain at the increased 3% salary rate.
If an employee's FTA salary is equal to or greater than the Long Step 1 salary (job rate plus $750) on the 4/01/01 salary schedule, OSC will apply the 3% salary rate.

Salary Increase 3%
Effective 3/28/02 (Administration) and 4/04/02 (Institution), for employees who are Active, on a Paid Leave or on a Workers' Compensation Leave:
OSC will automatically insert a row in the employee's Job Data panel effective 3/28/02 (Administration) and 4/04/02 (Institution) to reflect a 3% increase, rounded to the nearest dollar, for salaried employees not on step, or rounded to the nearest cent, for eligible hourly employees. The Action of Pay Rt Chg and Reason of SAC (Mass Salary Increase) will be used.

If an employee's annual salary is identical to the hiring rate, a performance advance step, or the job rate of the salary grade of the employee's position on the 04/01/01 salary schedule, the employee's salary will be automatically increased to the corresponding step on the 04/01/02 salary schedule.

Automatic Update of Increment Codes After the performance advances and longevity payments are applied in period 1, OSC will automatically update the increment codes, as appropriate, on the Job Data record using the Action of Data Change and Reason of CIC (Cor Inc Cd).
Automatic Location Pay Increase Location Pay
OSC will automatically insert a row, effective 3/28/02 (Administration) and 4/04/02 (Institution), on the Additional Pay panel for eligible employees who are Active, on a Paid Leave of Absence or on a Workers' Compensation Leave on that date, using the earn code LOC (Location Pay). The earnings amount will be increased to $1200. This row will be added only if the employee is currently earning $1100 Location Pay.
Reveal Reports The following Reveal reports will be available for agency review after the payments have been made. All reports will be sorted by agency code, then by employee name in alphabetical order.

Mass Salary Increase Exception Report (NHRP709)
This report will identify employees who did not receive an automatic increase. Fields on the report include Emplid, Employee Record No., Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, and FTA Salary. The report will identify the reason the employee's salary was not increased by identifying one of the following messages:
Salary below minimum
Position and Job do not match
Grade 700 Increase not applied
Increment code 0070

Mass Salary Payment/Mass Increment Payment Report (NHRP704)
Two generations of this report will be run. The first report will identify all employees who received the automatic performance advance. The second report will identify all employees who received an automatic salary increase or longevity payment. The report will identify the employee's increased salary. Other fields on the report include Emplid, Employee Record No, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason and Increment Code.

Mass Additional Pay Report (NHRP703)
This report will identify all employees receiving an automatic increase for the earn code LOC (Location Pay). Fields on this report include Emplid, Employee Record No, Employee Name, Earn Code, Grade, Sal Plan, Bargaining Unit and Additional Pay Amount.

Mass Increment Payment Exception Report (NHRP708)
This report will identify employees who did not receive an automatic performance advance. Fields on the report include Emplid, Employee Record No, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, FTA Salary, FIS Amount and Increment Code. The report will identify the reason the employee's salary was not increased by identifying one of the following messages:

Salary below minimum
Position and job do not match
FIS missing
FIS below current
Increment code invalid
Increment code missing

Listing for DC-37 Employees In pay period 2, listings will be mailed to the Department of Housing and Community Renewal to identify employees who could be eligible for a longevity payment during the 2002-2003 fiscal year. These employees will be identified by having an Increment code of 1992 or 1997.
Agency Responsibility: Reporting in Period 1L/2C The following procedures must be used by the agency when reporting transactions in pay period 1:

1. For Pay Changes, Position Changes, and Transfers requested on the Job Action Request or Transfer Request panel, and the effective date of the Action is on or before 3/28/02 (Administration) or 4/4/02 (Institution):
The agency must NOT include the performance advance, longevity payment, or the 3% increase in the salary rate reported in the Pay Rate field.
The agency must report the April 2002 increment code.
For eligible employees, OSC will automatically apply the performance advance or longevity payment based on the increment code reported, effective 3/28/02 (Administration) or 4/4/02 (Institution).
OSC will automatically apply the 3 % increase effective 3/28/02 (Administration) or 4/4/02 (Institution).
Note: If the employee is due a longevity payment, the longevity payment and the 3 % increase will be automatically inserted on the employee's Job Data panel as a single row.

2. For Pay Changes, Position Changes, and Transfers requested on the Job Action Request or Transfer Request panel, and the effective date of the Action is after 3/28/02 (Administration) or 4/4/02 (Institution):
The agency must include, if applicable, the performance advance or longevity payment, and the 3 % increase in the salary reported in the Pay Rate field.
The agency must report the projected increment code for April 2003.

3. For CSEA, PEF, and DC-37 employees due an automatic performance advance or longevity payment in pay period 1, who receive an unsatisfactory rating, the agency must request the Action of Data Chg on the Job Action Request panel, using the Reason of USP (Unsat Perf) and the increment code 0003.

4. If the agency determines that an M/C employee's automatic performance advance should be withheld, the agency must request a Pay Change with a Reason of PWH (Performance Advance Withheld) and correct the increment code to 0003.

5. For NS employees that are equated to grades (except M/C employees) who are eligible for a performance advance, effective 3/28/02 (Administration) and 4/4/02 (Institution), the agency must select Pay Change on the Job Action Request panel, using the Reason code PAV (Performance Advance). The agency must NOT include the 3 % salary increase in the salary reported in the Pay Rate field. The system will automatically apply the 3 % increase to the new salary.

6. For employees who are on a Paid Leave of Absence with a Reason of MLS (Military Stipend) or a Leave Without Pay (except Workers' Compensation Disability Leave/WC Dis Lv) on the effective date of the increase and who returned from leave after 3/28/02 (Administration) and 4/4/02 (Institution), the agency must submit the appropriate Pay Change on the Job Action Request panel, effective the date of the return. The Reason of CFS (Cor Fy Sal) must be used.

7. Location Pay:
If the agency adds the earn code LOC to the Additional Pay panel, and the effective date is prior to 3/28/02 (Administration) and 4/4/02 (Institution), the location amount must be entered as $1100.
Effective 3/28/02 (Administration) and 4/4/02 (Institution), OSC will automatically insert a row on the Additional Pay panel to increase the amount of the Location Pay to $1200.
If the agency adds the earn code LOC to the Additional Pay panel and the effective date is on or after 3/28/02 (Administration) or 4/4/02 (Institution), the agency must enter the amount of the Location Pay as $1200.
Agency Procedures: Reporting Earnings in Time Entry To report miscellaneous earnings (e.g.: overtime and RGH), it is necessary to enter multiple rows in the Time Entry panel if the earnings dates being reported overlap the effective date of the salary increase. The first row must be inserted with the inclusive dates prior to the effective date of the salary change. The second row must be inserted with the inclusive dates equal to, and after the effective date of the salary change.
Questions Questions regarding salary increases may be directed to the Salary Determination mailbox.

All other questions may be referred to your payroll auditor.