Date: May 21, 2002
Bulletin No. 322
|Subject||Schedule for Agency Payroll Submission and Availability of Reports and Files|
|Purpose||To provide agencies with schedule for payroll submission and the availability of dates for payroll reports and files.|
|Effective Date||Fiscal Year 2002 - 2003|
For agencies paid on a lag basis, the
submission deadline is generally the last day of the payroll period (Wednesday).
For agencies paid on a current basis, the submission deadline is generally the
last day (Wednesday) of the previous payroll period.
Due to holidays and special processing, earlier submission deadlines are necessary to ensure that paychecks are issued timely. To assist agencies in identifying the earlier deadlines, the dates have been bolded on the schedule.
Time Entry Transactions
Entering Transactions After the Deadline
After the agency deadline, the agency must
not enter any data into the Position Data panel, Job Data panel, Additional Pay
panel, Hire panel, Rehire panel, or Concurrent Hire panel, until the 2ND Friday
after the agency deadline, unless the effective date of the action(s) is within,
or subsequent to, the following pay period.
Example: The deadline for entering transactions for Administration payroll period 5 lag/6 current is close of business (6:00 p.m.) on Wednesday June 5, 2002. After this date, the agency may not enter an action into the above panels, unless the effective date of the action(s) is within, or subsequent to, payroll period 6 lag/7current. The agency may commence entering actions that have an effective date in, or prior to, payroll period 5 lag/6 current on Friday, June 14, 2002.
Requesting "Additional" Transactions
OSC recognizes that occasionally there may be an extraordinary circumstance that prevents an agency from meeting the established deadline.
If after the submission deadline, an agency determines that there is an urgent transaction that was not entered, the agency may request that OSC accept an "additional" transaction by contacting their payroll auditor or, if the additional action requires salary determination, Carol Trombley in the Salary Determination Unit.
Exception: The following agencies must contact the auditor for a salary related additional transaction.
CITY UNIVERSITY OF NEW YORK
Unclassified service of the State University of New York
Department of Parks and Recreation as an hourly
OMRDD in one of the 51XX9 agencies
Industrial Exhibit Authority
Questions about the schedule for agency
payroll submission should be directed to your payroll auditor.