| Subject |
Summer
Session Procedures for Teachers in Bargaining Unit 05 |
| Purpose |
To notify agencies of the procedures
for processing summer session payments.
|
| Affected
Employees |
Teachers in BU 05 who are working
summer session
|
| Effective
Date
|
Beginning of summer session as determined
by facility
|
| Employee
Status
|
 |
Contracts for 21P
teachers will end on the last day of the academic year as reported in the
employee's Contract Pay panel. |
|
21P teachers will
remain active in their regular positions, but will not be paid, unless
summer session is reported. |
|
If the teacher is 21P
and is not working summer session, and will not return to work in the Fall
of 2002, the agency must process a termination effective the day after the
end of the employee's contract. |
|
Calendar (CAL) teachers
will remain active in their regular positions and continue to be paid. |
|
| Summer
Session Procedures
|
Time Entry:
Summer session payments must be reported using the earn code SES on the Time
Entry panel. For this earn code, enter:
|
Earnings begin and end
dates |
|
Total amount of SES
earnings for that pay period |
|
Time Entry Comments,
including title, rate (see Attachment), and number of hours worked. |
Additional Procedures:
For teachers who worked the academic year 2001-2002:
|
If the summer session
is worked in the same agency, no additional action is required 21P and CAL
teachers beyond entries on the Time Entry panel. |
|
If the summer session
is worked in a different agency, submit a Concurrent Hire or a Rehire,
whichever is appropriate, and appoint the teacher to a summer session
position using the Reason of TMO (Three Month). |
For newly appointed teachers:
|
Submit a Hire, Rehire,
or Concurrent Hire, whichever is appropriate, and appoint the teacher to a
summer session position using the Reason of TMO (Three Month). |
|
| Deduction
Processing
|
For CAL's:
|
All deductions will
continue to be processed for teachers working summer session in the same
agency. |
|
If the CAL employee
works summer session in a different agency, the summer session agency must
start PEF dues, if the employee has a dues deduction in the regular
agency. Agency shop fee will start automatically if the dues deduction is
not started. |
For 21P's:
|
Dues/agency shop,
retirement loans and arrears will continue for teachers working summer
session in the same agency. Agencies should not end date these deductions. |
|
Agencies must start
dues or agency shop, retirement loans and arrears deductions for teachers
working summer session in a different agency. |
|
The Department of Civil
Service will submit a file to OSC to cancel health insurance. |
|
Agencies must cancel
union insurances and maintenance deductions using an effective date of the
first day of the payroll period immediately following the contract end
date. |
|
| Direct
Deposit
|
|
Direct deposit will
continue to be processed for teachers working summer session in the same
agency. |
|
Agencies must start
direct deposit for teachers working summer session in a different agency. |
|
| Retirement
Service Credit
|
|
Teachers that are
employed full time during the entire academic year are credited
automatically with 12 months ERS retirement service credit. No additional
retirement service credit is due for summer session worked. |
|
For teachers employed
part-time or employed only part of the academic year, the agency must
report the appropriate retirement service credit for summer session worked
directly to ERS using the Form RS-2050. Do not report summer session
earnings to ERS. Earnings will be reported automatically. Agencies may
call ERS for forms at (518) 474-1080. |
|
| Back-End
Splits
|
Agencies will have the option of doing
back-end splits each pay period or changing the account code at the Position
Pool. It is important to note that changing the account code at the position
pool impacts all employees in that pool.
|
| Termination
of Summer Session Employment
|
For teachers working summer session, the
agency must process the Action of Termination using the Reason of Terminate in
the following cases:
|
A teacher who works
summer session in an agency other than the agency in which the employee
worked during the academic year, who is not continuing in the summer
session agency in the Fall of 2002, must be terminated at the end of
summer session. |
|
A teacher who is
appointed only for the summer session, and is not continuing in the Fall
of 2002, must be terminated at the end of summer session. |
|
A 21P teacher who works
summer session in the same agency and is not continuing in the Fall of
2002 must be terminated at the end of summer session. |
|
A CAL teacher who will
not be continuing in the Fall of 2002 must be terminated effective
9/1/2002. |
|
|
2002-2003 Academic Year
|
All procedures for the 2002-2003 academic
year will be provided in a future Payroll Bulletin.
|
|
Questions
|
|
Deduction
inquiries may be directed to the Payroll Deducitons mailbox. |
|
Hourly rate
inquiries may be directed to the Salary Determination mailbox. |
|
For all other
inquiries may be directed to the Payroll Audit mailbox. |
|
|
Attachment -
Determination of Hourly Rate for Summer Service Teachers |
