| NOTE:
THIS BULLETIN IS FOR AGENCIES 2823X, 2855X, 2818X, 10680, 10690, 09000 AND
09180 ONLY |
| Subject |
2003
SEFA Campaign For Agencies Participating in the Continuous Giving Pilot
Program |
| Purpose |
To provide instructions for processing
payroll deductions for Federated Community Campaigns (SEFA) for the 2003
calendar year
|
| Affected
Employees |
Employees in the following agencies who
are new participants or who wish to change their current deduction amount:
|
09000 and 09180 -
Department of Environmental Conservation |
|
10680 - Shawangunk
Correctional Facility |
|
10690 - Sullivan
Correctional Facility |
|
2818X - State
University College at Fredonia |
|
2823X - State
University College at Oswego |
|
2855X - State
University College of Environmental Science and Forestry
|
|
| Effective
Date
|
Payroll deductions for the 2003 campaign
will begin in checks dated January 9, 2003 (Institution) and January 15, 2003
(Administration).
|
| SEFA
Campaign Guidelines Agency Actions
|
| 1. |
Agencies must review
the authorization card and verify the completeness, accuracy and
legibility of Federated Fund Code, Amount of Deduction, Employee's Agency
Code, Social Security Number and Name.
|
| 2. |
The pre-printed
Federated Code, which appears at the top right of the form, must be used
as the deduction code. Cards that have been modified should be returned to
the employee so they can complete a new card.
|
| 3. |
The deduction amount is
the amount to be deducted from each paycheck in the calendar year, not the
total amount of the pledge.
|
| 4. |
The employee's
signature is required to authorize the payroll deduction.
|
| NOTE: |
Deduction code 899, NYS
World Trade Center Relief Fund has been discontinued after calendar year
2002. |
Process only new or changed SEFA
deduction information. Access the Gen Deduction Data (Agency) panel as follows:
| 1. |
After logging into
PaySR , Access the Gen Deduction Data (Agency) panel by Go -
Compensate Employees - Maintain Payroll Data U.S. - Use - Gen
Deduction Data (Agency) - Update/Display All.
|
| 2. |
Enter the Social
Security No. on the authorization card in the Empl ID field of the
Dialog Box and click OK.
|
| 3. |
The employee's ID (Empl
ID), employee record number (Empl Rcd#), and Name appear
highlighted on the List box. Click Select.
|
| 4. |
Determine if the
employee already has a deduction record for the specific Federated Fund
No. on the authorization card by scrolling through the deduction codes
using the outside scroll bar.
|
| |
- If a record
with the same Federated Fund (SEFA) deduction code already exists,
click on the top of the inner scroll bar, insert a row and continue with
step 6.
|
| |
- If there is
not an existing row for this Federated Fund (SEFA) deduction code,
click on the outer scroll bar, insert a row and continue with step 5.
|
| 5. |
Deduction Code -
select the correct deduction code for the Federated Fund (SEFA) on the
authorization card from the drop down box.
|
| 6. |
Effective Date -
enter the effective date for the deduction to begin as follows: |
|
Institution (Lag) -
12/12/2002 |
|
Administration (Lag) -
12/19/2002 |
|
Institution (Current) -
12/26/2002 |
|
Administration
(Current) - 01/02/2003
|
| 7. |
Deduction
Calculation Routine - select Flat Amount from the drop down
box.
|
| 8. |
Deduction End Date
- do not enter an end date.
|
| 9. |
Flat/Addl Amount
- enter the amount to be deducted from each biweekly paycheck.
|
| 10. |
Click the Save button
on the toolbar.
|
|
| Changes
|
Employees who wish to start or change a
Federated Fund (SEFA) deduction may do so by completing a new authorization
card. A payroll general deduction transaction should then be processed to start
or change the deduction.
|
| Transfers
|
OSC automatically continues Federated Fund
(SEFA) deductions upon transfer from one agency to another. It is only necessary
to obtain a new authorization card if the employee wants to contribute to a
different Federated Fund (SEFA) Organization in the new agency.
|
|
Cancellations
|
To cancel the Federated Fund (SEFA)
deduction, the Payroll Office must insert a row with a Deduction End Date.
Cancellation Notices must be retained by the agency.
|
|
Questions
|
Questions regarding this bulletin may be directed to the Payroll Deductions
mailbox. |
|
|
