NYS Comptroller Seal  

Bureau of State Payroll Services

Date: November 12, 2002

Bulletin No. 350

Subject 2002 Uniform Allowance for Employees Represented by NYSCOPBA and Council 82
Purpose To inform agencies of OSC's automatic processing and provide instructions to agencies for processing Time Entry transactions.
Affected Employees Employees in the Security Services Unit (BU 01), Council 82 Agency Law Enforcement Services Unit (BU 31), and Security Supervisors Unit (BU 61) who meet the eligibility criteria.
Effective Date Separate check dated November 20, 2002 (Administration agencies), and November 27, 2002 (Institution agencies).
Background Chapter 72 of the Laws of 2000, which implements the agreement between the State and NYSCOPBA and Chapter 73 of the Laws of 2000, which implements the agreement between the State and Council 82, provides for uniform allowance payments to eligible employees.
Payment Amount and Eligibility Criteria The Uniform Allowance payment is $550 for full time employees in the Security Services Unit (BU 01), Council 82 Agency Law Enforcement Services Unit (BU 31), and Security Supervisors Unit (BU 61), except for employees in Shock Incarceration Camps who will receive $600 (Agencies 10190, 10200, 10510, 10820). To be eligible, such employees must:
Be active on the payroll or be on military leave as a result of the events of 9/11/01, and also be in the Security Services Unit (BU 01), Agency Law Enforcement Services Unit (BU 31), or Security Supervisors Unit (BU 61) on the following eligibility dates:
November 6, 2002, for employees in Administration agencies
November 13, 2002 for employees in Institution agencies
Eligible employees working part-time are entitled to receive a prorated payment based on their part-time percentage on the eligibility date.
Eligible full-time employees on Sick Leave at 50 percent pay on the eligibility date are entitled to the full payment
Eligible part-time employees on Sick Leave with partial pay on their eligibility date are entitled to pro-rated payment based upon their regular part-time percentage prior to their leave.
Eligible employees on an approved leave without pay on the eligibility date, except for those on military leave as a result of the events of 9/11/01, are eligible for the payment, provided they return to the payroll within one year of the eligibility date.
Employees on military leave as a result of the events of 9/11/01 are eligible for the payment immediately.
NOTE: NYSCOPBA members who are out on union leave should not be provided with uniform allowances.
OSC Actions OSC will automatically process the 2002 Uniform Allowance for eligible employees who were active on the payroll November 6, 2002 for Administration agencies and November 13, 2002 for Institution agencies.

Eligible employees on military leave as a result of the events of 9/11/01 will not be processed automatically and therefore must be submitted by the agency.
Agency Payment Processing Instructions For those payments not automatically processed, including those employees on military leave as a result of the events of 9/11/01, enter the following information on the Time Entry panel:
Earnings Begin Date: 11/06/2002 or date employee returned to the payroll for Administration agencies 
11/13/2002 or date employee returned to the payroll for Institution agencies
Earnings End Date: 11/06/2002 or date employee returned to the payroll for Administration agencies 
11/13/2002 or date employee returned to the payroll for Institution agencies
Earn Code: UA8 (BU01)
UA1 (BU61)
UA1 (BU 31)
Amount: Enter payment amount
Miscellaneous Payment Information For any separate check payment, if an employee has an additional tax amount in his/her record, the additional tax will be deducted from both the regular check and the separate check.

The Uniform Allowance is not pensionable and is not included in the calculation of overtime.
Payroll Register and Employee's Paycheck The earn code UA8 or UA1 and the amount will be displayed on the payroll register. The earnings description 'Uniform Allowance NU01' for earns code UA8, and 'Uniform Allowance NU61/31 for UA1 and the amount will be displayed on the employee's check stub.
Questions Questions about the Uniform Allowance payment may be directed to your payroll auditor.