NYS Comptroller Seal  

Bureau of State Payroll Services

Date: November 13, 2002

Bulletin No. 352


Subject Uniform Cleaning and Maintenance Allowance for 2002 for Management/Confidential (M/C) Employees in Bargaining Unit 06
Purpose To provide instructions to agencies for processing the payment.
Eligible Employees M/C employees in Bargaining Unit 06 who meet the eligibility criteria defined below.
Effective Dates This payment will be included in the regular checks dated November 27, 2002 for Institution and December 4, 2002 for Administration.
Specifics Chapter 68 of the Laws of 2000 provides for a Uniform Cleaning and Maintenance Allowance for eligible M/C employees.
Payment Amount and Eligibility The amount of the Uniform Cleaning and Maintenance Allowance is $550 for full time eligible employees, except those assigned to the Department of Correction Shock Incarceration Camps who are eligible for $600.

Employees in the following departments and titles are eligible for the payment, provided they meet the eligibility criteria defined below:

Department of Correctional Services
Deputy Superintendent of Security Services
Correction Captain
Department of Environmental Conservation
Director - Division of Law Enforcement
Assistant Director - Law Enforcement
Supervisor - Forest Ranger Services
Assistant Supervisor - Forest Ranger Services
Environmental Conservation Investigator 4
Office of Parks, Recreation and Historic Preservation
Chief of Regional Park Police
To be eligible for the full payment, the employee must be full time annual salaried and be active on the payroll on November 6, 2002 (Administration) or November 13, 2002 (Institution).
Eligible employees who are on leave with at least 50 percent pay on November 6, 2002 (Administration) or November 13, 2002 (Institution) are eligible for the full payment.
Eligible employees working part-time are entitled to a pro-rated amount based on their part-time percentage on November 6, 2002 (Administration) or November 13, 2002 (Institution).
Eligible part-time employees on Sick Leave at less than 50 percent pay are entitled to a pro-rated amount based on their regular part-time percentage prior to their leave.
Eligible employees on an approved leave without pay on November 7, 2002 (Administration) or November 14, 2002(Institution) are entitled to the payment provided they return to the payroll within one year of the eligibility date.
Exception: Eligible employees who are on military leave on the eligibility date due to the events of September 11, 2001 are eligible for the payment immediately.

To pay eligible employees the Uniform Cleaning and Maintenance Allowance, enter the following information on the Time Entry panel in payroll period 17C/16L for Institution and 18C/17L for Administration. The agency the employee was employed in on the eligibility date must submit the payment.

Earning Begin Date: Enter 11/6/2002 (Administration) or 11/13/2002 (Institution) or the date the employee returned to the payroll.
Earning End Date: Enter the same date as the Earning Begin Date.
Earn Code: Enter UA7.
Amount: Enter the amount of payment.
Miscellaneous Payment Information The Uniform Cleaning and Maintenance Allowance is not pensionable and is not included in the calculation of overtime.
Payroll  Register and Employee's Paycheck The earn code UA7 and the amount will be displayed on the payroll register. The earnings description "Uniform Allowance NU06" and the amount will be displayed on the employee's check or advice.
Questions Questions about eligibility should be directed to your agency Labor Relations Office.

Questions about payment processing may be directed to your payroll auditor.