Date: December 2, 2002
Bulletin No. 357
|Subject||Verification of Social Security Numbers and Names|
|Purpose||Employees whose Social Security information (social security number, last name or first name) does not match the SSA's records.|
|Affected Employees||Employees whose Social Security information (social security number, last name or first name) does not match the SSA's records.|
The IRS has announced that starting with the 2002 W-2's, fines and penalties
will be imposed on employers/State agencies whose Social Security information
does not match SSA records.
Maintaining up-to-date Social Security information in the State Payroll System ensures accurate posting of Social Security earnings, and ensures that employees avoid potential problems with collecting future Social Security benefits they are entitled to.
OSC has been using the SSA's Enumeration Verification System (EVS) to compare State Payroll System and the SSA database records. This data-matching tool identifies Social Security number and/or name discrepancies.
Note: Middle initials and suffixes are not included in this match.
A new Reveal Report (NPAY752 SSA Verification) is available to identify
affected employees. Any changes to Social Security information entered
in the payroll system after October 8, 2002 will not be reflected on this
report. As a result, the report may contain social security discrepancies
that have now been updated.
To ensure that we maintain accurate Social Security information, OSC will continue to use the EVS data-matching tool.
Agencies will be notified when an updated report is available for review.
|Questions||Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.s|
|Attachment - Draft Notification Letter|