and Fax Requests for Membership in the New York State and Local Retirement
Systems (ERS and PRFS only)
provide instructions to agency personnel and payroll staff.
||To ensure that
each new or rehired employee has a valid retirement record on the
system when the employee's first paycheck is processed.
||To reduce or
eliminate the need for arrears payments for contributing members.
prompt, complete reporting of retirement contributions.
employees receive the retirement benefits to which they are
who are required to join or who choose to join the New York State and
Local Employees' Retirement System.|
All employees in police and fire titles who are required to join the NYS
Police and Fire Retirement System.
The Bureau of State Payroll Services
reports employee earnings, service days and contributions to the New York State
and Local Retirement Systems (ERS and PFRS) for each pay period. Contributions,
earnings and service days are not reported to the retirement systems until a
retirement record has been added to the employee's record on the payroll system.
||Review the Employer's
Guide for the New York State and Local Retirement Systems on the OSC web
site. The web site address is: http://www.osc.state.ny.us/retire/employers/index.htm
||Obtain a completed
Retirement Registration form from the employee (or a declination if
membership is optional) as soon as possible after the employee's start
date. Employees in the unclassified service of SUNY have 30 days to elect
the retirement system they wish to join.
||To obtain a membership
number for the employee, contact the New York State and Local Retirement
Systems by telephone at (518) 474-3081 or submit the Fax Registration Form
(RS5494) to the fax number at (518) 486-4382. The agency can also fax the
front of the employee's completed registration form with a cover letter. A
membership number will be sent to the agency within 24 hours. Please note
that the Retirement System must receive a notarized copy of the
registration application within 30 days for the membership to be
||Add the retirement
record for the employee on the payroll system on or before the payroll
closing date in the same payroll period the employee is hired or rehired,
appropriate two digit code
7Y = ERS
7W = PFRS
||Enter the first
day of the pay period in which the first deduction will be taken or
the hire date if later. Do not enter a retroactive date.
||If employee is
subject to mandatory contributions select "ERSBEF". If
employee is not mandated to contribute select "ERSAFT"
provided at registration.
provided at registration
for Benefit Plan ERSBEF or modify as appropriate for Benefit Plan
||Use the Reveal Report,
No Retirement Selection Made Report (nben730) or a public PS Query, such
as UG_00_NO_RETIRE_RECORD, to identify employees who do not have a
retirement record on the payroll system. A retirement row should appear in
Paycheck Data under the Deductions Tab for all members of the retirement
system, even if there is no contribution.
||Provide a copy of this
bulletin to your personnel office and review your agency's procedures for
enrolling new employees in the appropriate retirement system.
Questions concerning telephone or fax
enrollments may be directed to the New York State and Local
Retirement Systems at 866-805-0990 or (518) 474-3081.
Questions concerning agency procedures for
enrolling employees in the retirement systems may be directed to the Payroll Deductions mailbox.
to Form on web site: http://www.osc.state.ny.us/retire/index.php