Date: March 17, 2003
Bulletin No. 373
|Subject||April 2003 PS&T Longevity Lump Sum Payment (LLS)|
|Purpose||To inform agencies of OSC's automatic processing of the LLS and to provide instructions to agencies for payments not processed automatically.|
|Affected Employees||Longevity-eligible employees in BU 05 with an increment code of 1976 -1998|
|Effective Date||Payment will be processed in a separate check dated April 17, 2003 (Institution), and April 23, 2003 (Administration). There will be no direct deposit for this payment|
|Background||Chapter 74 of the Laws of 2000, which implements the negotiated agreement between the State and the Public Employees Federation (PEF), provides for a Longevity Lump Sum payment of $1,250 or $2,500.|
|Eligible PEF Employees||
Employees in graded positions (Grades
001-037) and NS (Grade 600) positions which are equated to grade, are
eligible for the payment if they:
Continuous service, as used in
determining eligibility for the lump sum payment, is paid service (including
part-time annual-salaried service and sick leave at half pay) or time on
Workers' Compensation Leave or Military Leave without pay.
The agency should request the LLS
after the completion of 6 full payroll periods in the lower grade.
|OSC Actions - Automatic Processing||
OSC will automatically insert a row on
the Additional Pay panel to make the payment using the Earns Code LLS. The
longevity payment is $1,250 for 5 years at the job rate and $2,500 for 10
years at job rate or a pro-rated amount, as described below:
The LLS is a one-time, lump sum
payment which is included as salary for retirement purposes and in the
calculation of overtime compensation (refer to "OVERTIME COMPENSATION),
Part III, Page 1 of the OSC Salary Manual). The 2003 longevity payment will
be included in the calculation of overtime earned from April 1, 2003 through
March 31, 2004 for all agencies.
|Agency Actions - Payments to Employees Not Paid Automatically||
To pay an employee after the automatic payment has been processed, use
the Additional Pay Panel as follows:
*If an Institution agency
enters a transaction in period 2L for an employee who returned to the
payroll on April 17,2003, the effective date should be 04172003. If an
Administration agency enters a transaction in Period 2L for an employee who
returned to the payroll on April 10, 2003, the date should be 04102003.
If the employee did not receive an automatic LLS payment because the
increment code was incorrect, the agency must, in addition to submitting the
LLS earnings, request a Data Chg (DTA), Reason of (CIC) Cor Inc Code on the
Job Action Request panel. The appropriate increment code must be entered in
the increment code field.
This payment will be made in a separate check, regardless of when it is paid. There will be no direct deposit for this payment. The separate check will be issued along with the employee's regular check or direct deposit for the check date submitted.
|Reveal Report and Preparation for Payment||
Prior to the automatic processing,
NPAY756, PS&T Longevity Eligibility Listing, will be available for
agency review on March 10, 2003. This report is a preliminary listing of
employees eligible for the LLS as of March 10, 2003.
Agencies should review this listing carefully, paying particular attention to employees who are ineligible due to an "Unsatisfactory" rating between January 1 and December 31, 2002.
Corrections to the preliminary listing should be submitted on the Correction Sheet, which is attached to this Bulletin. (Duplicate this form if you need additional copies.) This form should be used to add employees who do not appear on the listing, to delete employees who should not appear on the listing, or to change incorrect information pertaining to an employee on the listing. Do not add employees whose eligibility will change due to a transaction that will be processed prior to Period 2, 2003.
This form should also be used to add eligible employees in NS positions who are equated to grades. If the equated grade is not listed on the Budget Certificate, agencies must submit documentation of the salary equation along with the Correction Sheet.
Include the employees who retire within 30 days prior to April 1,2003 under the Retirement Incentive Program.
Corrections should be submitted as soon as possible and must be received no later than March 26, 2003. Please fax corrections to the Salary Determination Unit at (518) 474-2601.
After the automatic processing, NHRP703-Mass Additional Pay Report will identify all employees receiving the automatic payment.
|Deductions & Withholding Taxes||Deductions will be taken for Federal, State, New York City and Yonkers City taxes, Social Security/Medicare, retirement normal contributions, garnishees and Federal levies. There will be no special tax calculations. For employees receiving the payment who have an additional tax amount in their record, the additional tax will also be included in the tax calculation for this payment.|
|Payroll Register and Employee's Paycheck||The earnings code LLS and the amount will be displayed on the payroll register. The earnings description PS&T Longevity LSP and the amount will be printed on the employee's paycheck.|
|Questions||Questions regarding this bulletin may be directed to the Salary Determination mailbox.|
|Attachment - Correction Sheet|