Date: April 16, 2003
Bulletin No. 384
|Subject||Verification of Social Security Numbers and Names for Calendar Year 2002|
|Purpose||To reconcile social security numbers and names in the State Payroll System and the Social Security Administration (SSA) files. This bulletin provides direction for the next step in the continuing collaborative effort between OSC and Personnel/Payroll Offices.|
|Affected Employees||Employees who appear on the SSA Verification Report (Reveal Report NPAY752).|
OSC has issued Payroll Bulletin No. 357
alerting agencies of the recent IRS announcement to start imposing fines and
penalties on employers/State agencies whose social security information does
not match the SSA records.
Maintaining up-to-date social security information in the State Payroll System ensures accurate posting of social security earnings, and ensures that employees avoid potential problems with collecting future social security benefits to which they are entitled.
OSC issued Payroll Bulletin No. 364 to provide additional clarification and "Frequently Asked Questions" to respond to inquiries that resulted from Payroll Bulletin No. 357.
OSC issued the 2002 W-2 data file for
comparison with SSA database records using the SSA's Enumeration
Verification System (EVS). Any changes to social security information
entered in the payroll system after January 17, 2003 will not be reflected
on this report. As a result, the report may contain social security
information discrepancies that were updated after January 17, 2003.
A new Reveal Report NPAY752 is now available.
|Questions||Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.|