|Date: May 2, 2003||Bulletin No. 391|
|Subject||Schedule for Agency Payroll Submission and Availability of Reports and Files to Accommodate the Payroll System Upgrade from PaySR to PayServ|
|Purpose||To provide agencies with the schedule for payroll submission and the dates for availability of payroll reports and files for the payroll periods prior to the upgrade to PayServ.|
Institution Check Date 6/26/03 through
Administration Check Date 8/13/03.
A processing schedule for the post-upgrade payroll periods is forthcoming.
Due to the upgrade of the payroll
system from PaySR to PayServ, scheduled for 8/4/03, earlier submission
deadlines are necessary. To accomplish the conversion of records, agencies
will only have View access to PaySR from 7/23/03 through 8/03/03.
Note: The schedule for the availability of paychecks, advices, and direct deposit transactions will remain the same.
Agencies must adhere to the revised
submission deadlines contained in Attachment A.
Additional processing information is included in:
After the agency deadline, agencies may continue to enter transactions into PaySR in accordance with dates noted in the column "Agency Entry After On-Line Submission Deadline" (see attachments B & C). These transactions will be processed in a subsequent pay period, based on the effective dates of the transactions.
To assist agencies with meeting
submission deadlines, PaySR will be available each weekday until 6:00 P.M.
and will also be available on the following weekends:
After the last submission
deadline, 7/14/03 for Institution agencies and 7/18/03 for Administration
agencies, no additional transactions may be entered into PaySR, except as
stated in the final footnote contained in each of the attachments.
Transactions with these effective dates may be entered when PayServ is available on 8/04/03.
|Additional Information||Additional information and guidance will be provided to agencies regarding the management of the compressed schedule.|
|Questions||If you have any questions, please contact your auditor.|
A - Submission Deadlines
Attachment B - Processing Information for Institution Cycle
Attachment C - Processing Information for Administration Cycle