|Date: July 25, 2003||Bulletin No. 423|
|Subject||PS Query Access, Availability, Training and Support|
|Purpose||To inform PS Query users about:
|Affected Employees||All PS Query users|
|Overview||The upgraded version of PS Query is browser-based and has a different look and feel than the current version. Most of the functionality in the upgraded version remains the same.|
|Background||In conjunction with the upgrade of
the Payroll System, PS Query is also being upgraded. OSC and agencies have
taken many steps to prepare for this upgrade.|
|Current and New Query Availability||The upgraded version of Query will
be available from 7:00 a.m. to 6:00 p.m., Monday through Friday, and from
6:30 a.m. to 4:00 p.m. on Saturday, beginning Tuesday, 8/5/2003.|
The current version of Query will be refreshed on 7/28/03 with data through 7/24/03. This will be the last refresh for the current Query version. This version will be available from 7:00 a.m. to 6:00 p.m., Monday through Friday, and 6:30 a.m. to 4:00 p.m. on Saturday, through Wednesday, 10/15/2003. It will no longer be available after 10/15/2003.
The current version is being made available through 10/15/03 to give agencies time to upgrade lower priority private queries and any queries (Public or Private) created after 5/14/03 that were not upgraded.
Agencies can begin upgrading lower priority queries as soon as the new Query version becomes available (8/5/03).
|Queries Upgraded||On 8/1/03, a complete list of the
queries upgraded by OSC will be posted to the OSC Website at http://www.osc.state.ny.us/payroll/payrollsystem/.
After entering the User Name "payrolluser" and Password
"upgrade2003," click on the "List of Upgraded Queries"
link under the PSQuery heading on the Payroll System Information page.|
Agencies should review this list to ensure that all needed Public and Priority 1 queries have been upgraded.
|Guides||Two Query guides have been developed
to assist agencies:|
Basic Query Guide for the Web
This guide will assist PS Query users to run, modify and create basic queries.
How to Upgrade Queries on the Web
This guide is the primary resource for PS Query users to consult for assistance with upgrading remaining queries. This guide also identifies data fields that have been moved to other records (tables) and/or have been renamed.
Both of these guides will be available on the OSC Website on 8/1/03 at: http://www.osc.state.ny.us/payroll/payrollsystem/. The guide entitled "How to Upgrade Queries on the Web" will remain posted to the OSC page through 10/15/03.
|WLA Topics||The Web Learning Assistant (WLA), an
on-line help function in the upgraded Payroll System, will include the
following valuable information for PS Query users:|
Other WLA components will be added in the future.
|New Tables/Security||By 8/5/03, OSC will ensure that user security classes include all records required to accommodate data fields that have been relocated to new records (tables) in the upgraded version.|
|Accessing the Upgraded Version of PS Query||To access the upgraded version of PS
Query beginning 8/5/03:|
|Training||OSC will train users to run queries
in the new version after the upgrade.|
OSC expects to offer half-day classes (9 a.m.-noon and 1-4 p.m.) on Tuesdays, Wednesdays and Thursdays covering basic information. Classes are tentatively scheduled to start at the end of August and will be held at either 110 State Street in Albany or Rensselaer Technology Park in North Greenbush.
Interested individuals should email Query Help mailbox as soon as possible with their name, agency code, day of the week/time of day preference, and an indication of query expertise level (run only, new query user, experienced query user). OSC will use this information to finalize training content and dates, and will notify interested individuals when training plans are finalized.
|Agency Actions||Payroll Officers should distribute
this Bulletin to all PS Query users in their agency.PS Query users should
do the following, as appropriate:|
Questions regarding this bulletin may be directed to the Query Help mailbox.