NYS Comptroller Seal

 

Bureau of State Payroll Services

 

  Date:  July 22, 2004 Bulletin No. 492
     

Subject Recalculation of Salaries for Employees Who Have Moved Between Bargaining Units and the Impact of Paid/Unpaid Contractual Raises
Purpose To instruct agencies in the procedures for recalculating affected salaries.
Affected Dates Beginning Pay Period 8 Lag for Institution and Pay Period 9 Lag for Administration and continuing until all bargaining units are settled and all General Salary Increases are applied.
Effective
Employees

All employees who move between bargaining units.

Background

Several, but not all, bargaining units in the New York State Payroll System have settled their contracts for 2003-2007.   Special handling is required because of this discrepancy.  

 

The salary of an employee who has received a contractual raise must be recalculated to exclude that raise when the employee moves to a bargaining unit for which a raise has not yet been paid.

 

Likewise, the salary of an employee who has not received a contractual raise must be recalculated to include a salary increase when the employee moves to a bargaining unit for which a raise has already been paid.
OSC Actions

As contracts are settled, OSC will apply the General Salary Increase percentage raise to all rows in the Job Data record for positions in that bargaining unit.   As additional contracts are settled, OSC will continue to update the rows for other bargaining units that exist in an employee's record.   Therefore, it is necessary to insure that the General Salary Increase from the settled bargaining unit is not included in any rows added to the Job Data page when Pay Changes for Rehires, Position Changes or Transfers are submitted for movement into bargaining units that are unpaid.

Conversely, if an employee is moving from an unsettled, unpaid bargaining unit to a bargaining unit that has been paid a contractual raise, the salary must include the general increase of the paid bargaining unit.

Agency Actions

As the agencies submit Pay Changes, Position Changes, or Transfers, the salary entered in the Pay Rate field must be calculated correctly to include or exclude the percentage raise.

 

The calculation is as follows:

  • If an employee moves from a bargaining unit that has paid the General Salary Increase to a bargaining unit that has not settled their contract and paid the increase, remove the General Salary Increase and then process the transaction as required.

  • If an employee moves from a bargaining unit that has not settled their contract or paid the General Salary Increase to a bargaining unit that has been paid the General Salary Increase, process the transaction and then apply the General Salary Increase.

Query To verify that agencies have calculated the salary correctly, a public query has been created to identify rows that include a change in an employee's bargaining unit.   The 00_BU_Changed query includes a prompt on the Action Date field.   It returns rows from the Job record entered after the specified action date when the employee's bargaining unit was changed.   Agency staff should review the salaries of these employees to determine if adjustments are needed.
Questions Questions regarding this bulletin may be directed to the Salary Determination mailbox.