|Date: July 28, 2004||Bulletin No. 493|
Tool Allowance Payments for CSEA Operational Services Unit (Bargaining Unit 03)
To explain the procedures for payment of the 2003-2004 Tool Allowances for salaried and hourly employees.
|Affected Employees||CSEA employees in Bargaining Unit 03 who meet the eligibility criteria defined below.|
Payment may be submitted in Pay Period 9L, checks dated 8/11/04 for Administration and 8/19/04 for Institution.
Article 49.2(c) of the 2003-2007 Agreement between the State of New York and the CSEA Operational Services Unit calls for Tool Allowances to be paid to eligible employees for 2003 and 2004.
|Eligibility and Payment Amounts||
to the terms of the State/CSEA 2003-2007 Agreement, a Tool Allowance
of $175.00 for each fiscal year is payable to eligible salaried employees
who are Active on the payroll in an eligible agency and title on 6/30/03
or 6/30/04 .
Employees who are on an approved Leave (including those on Workers' Compensation Leave) on 6/30/04 are eligible for the 2004 payment when they return to work, provided they return by 4/01/05 .
According to an understanding between the Governor's Office of Employee Relations and the Civil Service Employees Association, the Tool Allowance provision in Article 49.2 of the Agreement shall apply to hourly employees who meet the following criteria:
Agencies must process the Tool Allowance payment through PayServ or by Standard Voucher.
Standard Vouchers are used to reimburse employees when receipts are provided.
If no receipts are provided, the agency must submit the Earn Code TOL in the Time Entry page using the following procedures:
If the employee is eligible for both the 2003 and 2004 payments, each payment must be entered on separate rows.
To pay the 2003 payment:
To pay the 2004 payment:
The Tool Allowance is not pensionable and is not included in the calculation of overtime.
|Payroll Register and Employee Paycheck/Advice||
The payment will be included in the employee's regular paycheck, is subject to payroll taxes, and is reported as ordinary income on the employee's W-2.
The Earn Code TOL and the amount will be displayed on the payroll register. The Earn Code description "Tool Allow" and the amount will be printed on the employee's pay stub or direct deposit advice.
Questions on eligibility should be directed to Mary Ackley at the Governor's Office of Employee Relations at (518) 473-7233.
Questions about payment processing may be directed to your Payroll Auditor.