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Date: November 10, 2004 Bulletin Number: 515
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Subject

2004 Uniform Cleaning and Maintenance Allowance for Management/Confidential (M/C) Employees in Bargaining Unit 06

Purpose
To provide instructions to agencies for processing the 2004 Uniform Cleaning and Maintenance Allowance payment.
Affected Employees
M/C employees in Bargaining Unit 06 who meet the eligibility criteria defined below.
Effective Date(s)
This payment will be included in the regular paychecks dated December 1, 2004 for Administration agencies and December 9, 2004 for Institution agencies.

Background
Pursuant to a GOER Memorandum dated October 8, 2004, a 2004 Uniform Cleaning and Maintenance Allowance payment is authorized for eligible M/C employees.

Payment Amount and Eligibility

The 2004 Uniform Cleaning and Maintenance Allowance payment amount is $550.00 for full-time eligible employees. Employees assigned to the Department of Correctional Services Shock Incarceration Facilities are eligible to receive a Uniform Cleaning and Maintenance Allowance payment of $600.00.

Employees in the following departments and titles are eligible for the payment, provided the eligibility criteria defined below are met:

  • Department of Correctional Services:

    Deputy Superintendent of Security Services 2
    Deputy Superintendent of Security Services 3
    Correction Captain

  • Department of Environmental Conservation:

    Director - Division of Law Enforcement
    Assistant Director - Division of Law Enforcement
    Director - Forest Ranger Services
    Assistant Director - Forest Ranger Services
    Environmental Conservation Investigator 4

  • Office of Parks, Recreation and Historic Preservation:

    Chief of Regional Park Police 1
    Chief of Regional Park Police 2
    Chief of Regional Park Police 3
    Asst. Director Park Police, Div. of Law Enforcement

To be eligible for the full payment, the employee must be full-time annual salaried and be Active on the payroll on November 3, 2004 (Administration) or November 10, 2004 (Institution).

Eligible employees who are on Leave with at least 50% pay on November 3, 2004 (Administration) or November 10, 2004 (Institution) are eligible for the full payment.

Eligible employees working part-time are entitled to a prorated amount based on their part-time percentage on November 3, 2004 (Administration) or November 10, 2004 (Institution).

Eligible part-time employees on Sick Leave at less than 50% pay are entitled to a prorated amount based on their regular part-time percentage prior to their leave.

Eligible employees on an approved Leave Without Pay on November 4, 2004 (Administration) or November 11, 2004 (Institution) are entitled to the payment, provided the employee returns to the payroll within one year of the eligibility date.

Eligible employees on Military Stipend on November 3, 2004 (Administration) or November 10, 2004 (Institution) are eligible for the payment on the payment dates noted above.

Agency Actions

To pay eligible employees the 2004 Uniform Cleaning and Maintenance Allowance, enter the following information on the Time Entry page in Pay Periods 17L and 18C for Administration agencies and Pay Periods 17L and 18C for Institution agencies. The agency where the employee was employed on the eligibility date must submit the payment.

Earnings Begin Date: Enter 11/3/04 (Administration) or 11/10/04 (Institution) or the date the employee returned to the payroll.
Earnings End Date: Enter the same date as the Earnings Begin Date.
Earn Code: UA7
Amount: Enter the amount of payment.

Miscellaneous Payment Information
The 2004 Uniform Cleaning and Maintenance Allowance payment is not pensionable and is not included in the calculation of overtime.
Payroll Register and Employee Paycheck/Advice
The Earn Code UA7 and the amount will be displayed on the payroll register. The Earnings Description “Uniform Allowance NU06" and the amount will be displayed on the employee’s paycheck or advice.
Questions

Questions about eligibility should be directed to your Agency Labor Relations Office.

Questions about payment processing may be directed to your Payroll Auditor.