Skip to Content

Office of the New York State Comptroller

State Payroll Services

Payroll Bulletins - State Agencies

Payroll Bulletins 2004-2003
Bulletin # Date Subject
No. 534 12/29/04 CSEA Dues and Agency Shop Fee Increase
No. 533 12/28/04 April 1, 2004 Salary Increase and January 1, 2004 Employee Taxability Changes for the Division of Military and Naval Affairs (DMNA) State Active Duty Payroll
No. 532 12/28/04 Extension of Military and Training Leave Benefits and Stipends
No. 531 12/27/04 Availability of Payroll Applications (PayServ, PSQuery, Control-D) in 2005
No. 530 12/24/04 Instructions for Entering Tax Deferred Annuity (TDA) and Supplemental Retirement Annuity (SRA) Deductions for the Year 2005
No. 529 12/23/04 Verification of Agency Return Address on Employee W-2 Statements
No. 528 12/17/04 Summary of Tax-Related Changes for 2005
No. 527 12/17/04 Department of Military and Naval Affairs (DMNA) Uniform Maintenance Allowance
No. 526 12/17/04 2004 W-2 Year-End Processing
No. 525 12/15/04 Changes to the Maximum Year-to-Date Deferred Compensation Deductions for the Calendar Year 2005 Pursuant to Current IRS Section 457 Regulations
No. 524 12/07/04 $500.00 Longevity Payment for Long-Term Seasonal Employees in CSEA and PEF
No. 523 12/07/04 Agency Control-D Report List and Retention Schedule
No. 522 12/03/04 Council 82 Dues and Agency Shop Fee Increase
No. 521 11/30/04 Employee Garnishment Refunds
No. 520 11/24/04 2005 SEFA Campaign
No. 519 11/23/04 2004 Office of General Services (OGS) Bonus Payment
No. 518 11/18/04 Year-End Procedure for Taxable Travel Reimbursements. This Bulletin replaces Bulletin A531/P440
No. 517 11/12/04 April 1, 2004 Salary and Other Increases for Employees Represented by the Public Employees Federation (PEF)
No. 516 11/12/04 CSEA 2003 and 2004 Work Related Clothing Allowances for Bargaining Units 03 and 04; and 2003 and 2004 Uniform Maintenance Allowances for Bargaining Unit 04
No. 515 11/10/04 2004 Uniform Cleaning and Maintenance Allowance for Management/Confidential (M/C) Employees in Bargaining Unit 06
No. 514 11/09/04 2004 Management/Confidential (M/C) Vacation Exchange Payment
No. 513 11/05/04 Educational Assistance Benefits
No. 512 11/05/04 2004 Uniform Allowance for Employees Represented by NYSCOPBA and Council 82
No. 511 11/05/04 Claiming Exempt from Federal and/or State Tax Withholding
No. 510 11/05/04 New Earnings Codes for Dual Certification Premium
No. 509 11/03/04 Advance Payment of Earned Income Credit
No. 508 11/02/04 Lump Sum Bonus Payments for Public Employee Federation (PEF) Represented Employees for Fiscal Year 2003-2004
No. 507 10/29/04 Reporting the Taxable Value of Personal Use of Employer- Provided Vehicles for 2004
No. 506 10/27/04 Verification of Agency Return Address on Employee W-2 Statements
No. 505 10/26/04 Managing OSC e-Government Sessions
No. 504 10/22/04 April 2004 PS&T Longevity Lump Sum Payment (LLS) for Eligible Employees with Increment Codes of 1994 or 1999
No. 503 10/22/04 Calculating Base Salary for PEF Employees Who Have Been Promoted
No. 502 10/12/04 Eligibility and Processing Instructions for the Workers’ Compensation Supplemental Pay Program for CSEA and PEF Employees
No. 501 10/05/04 October 2004 Performance Advances for Employees Represented by CSEA, DC-37 and PEF
No. 500 09/30/04 Verification of Social Security Numbers and Names
No. 499 09/21/04 Year End Processing and Deadlines for Returned Paychecks (AC-230s)
No. 498 09/09/04 System Changes to the "OK to Pay" Check Box on the Additional Pay Page
No. 497 08/30/04 Performance Advances for Employees Represented by the Public Employees Federation (PEF) with 21P and CAL Pay Basis Codes
No. 496 08/27/04 Information Affecting Institution Teachers During the Academic Year 2004-2005
No. 495 08/30/04 Verification of Employee Addresses for Reporting of New York City Wages Subject to New York City Resident Tax Withholding for Calendar Year 2004 
No. 494 08/13/04 New York City Wages and Local Taxes
No. 493 07/28/04 Tool Allowance Payments for CSEA Operational Services Unit (Bargaining Unit 03)
No. 492 07/22/04 Recalculation of Salaries for Employees Who Have Moved Between Bargaining Units and the Impact of Paid/Unpaid Contractual Raises
No. 491 07/13/04 Agency Update Access to Public Employees Federation (PEF) Union Dues/Agency Shop Fee Deductions
No. 490 06/29/04 Time Entry Page Improvements
No. 489 06/29/04 Procedures for Summer Session Payments for Teachers in Bargaining Units 05 and 06
No. 488 06/24/04 Recalculation of Pre-Shift Briefing Due to the End of Productivity Gain Payment (PGP) Eligibility
No. 487 06/18/04 Revised Data Capture Records for Hire and Personal Data on the NHRP716 Files
No. 486 06/16/04 April 1, 2004 Salary and Other Increases for Employees Represented by CSEA and Designated Management Confidential (M/C)
No. 485 06/04/04 Lump Sum Bonus Payments for Employees in Bargaining Units Designated CSEA and Management/Confidential for Fiscal Year 2003-2004
No. 484 05/28/04 New General Deduction Code 648 (NYE Military Buyback Arrears After Tax)
No. 483 05/27/04 New Narrative Description for Deduction Codes 878 and 881
No. 482 05/05/04 Cash Merit Awards for Management/Confidential Employees
No. 481 05/05/04 Overtime Meal Allowance Payment for PS&T Unit Empoyees (Bargaining Unit 05) for the Period 4/2/1999-8/16/2000
No. 480 04/28/04 Direct Deposit Enrollments
No. 479 04/09/04 Change in Maintenance Rates for Employee Housing and Meals
No. 478 04/05/04 Performance Advance and Longevity Payments for BU 01, 31, 61
No. 477 04/05/04 Payment of Performance Advance and Longevity Payments for PEF (BU 05)
No. 476 04/02/04 April 1, 2004 Performance Advances and Longevity Payments for Employees Designated Management/Confidential
No. 475 04/02/04 Verification of Social Security Numbers and Names Reported on W-2s for Calendar Year 2003
No. 474 04/02/04 Payment of Performance Advances and Longevity Payments for M/C (BU 06, 46, and 66)
No. 473 04/02/04 Performance Advance Payments for CSEA (BU 02, 03, 04 and 47)
No. 472 04/02/04 Schedule for Agency Payroll Submission and Availability of Reports and Files
No. 471 04/01/04 Reporting Line Number Changes and Budget Year Changes for Fiscal Year 2004-05
No. 470 04/01/04 Revised Policies and Procedures for Recovery of Overpayments
No. 469 03/30/04 Employee History Information Summary
No. 468 03/25/04 New Earnings Codes for Current Year Social Security and Medicare Adjustments
No. 467 03/17/04 Pre-Shift Briefing Adjustments for Fiscal Year 2003-2004
No. 466 03/17/04 2004 - 2005 Factor Change for Fiscal Year
No. 465 03/16/04 April 1, 2004 Performance Advances for Rent Regulation Services (BU 67)
No. 464 03/16/04 April 1, 2004 NYSCOPBA Performance Advances and Pre-Shift Briefing
No. 463 03/16/04 April 1, 2004 Performance Advances for Employees Represented by PS&T
No. 462 03/16/04 April 1, 2004 Performance Advances and Longevity Payments for Employees Represented by CSEA
No. 461 03/16/04 April 2004 PS&T Longevity Lump Sum Payment (LLS)
No. 460 02/26/04 Revised Payroll Certification Form (AC3202)
No. 459 02/19/04 Availability of Payroll Applications (PayServ, PSQuery and Control-D) in 2004
No. 458 02/10/04 Changes to the Earnings Code to be Used for Payment of Social Security/Medicare Refunds Due to a Prior year Workers' Compensation Award
No. 457 02/10/04 Identifying Duplicate Time Entry Transactions Utilizing the Public Query
No. 456 01/30/04 Undeliverable New York State Payroll Checks
No. 455 01/22/04 Council 82 Dues and Agency Shop Fee Increase
No. 454 01/06/04 Summary of Tax-Related Changes for 2004
No. 453 12/31/03 CSEA Dues and Agency Shop Fee Increase
No. 452 12/30/03 Changes to the Maximum Year-to-Date Deferred Compensation Deductions for the Calendar Year 2004 Pursuant to Current IRS Section 457 Regulations
No. 451 12/16/03 2003 Uniform Cleaning and Maintenance Allowance for Management/Confidential (M/C) Employees in Bargaining Unit 06
No. 450 12/12/03 Correction to Payroll Bulletin No. 445 - Titled 2003 Uniform Allowance 
No. 449 12/09/03 System Changes and Instructions for Entering Tax Deferred Annuity (TDA) and Supplemental Retirement Annuity (SRA) Deductions for the Year 2004
No. 448 12/09/03 2003 OGS Bonus Payment
No. 447 12/02/03 2003 W-2 Year End Processing
No. 446 12/01/03 College Savings
No. 445 11/24/03 2003 Uniform Allowance for Employees Represented by NYSCOPBA and Council 82
No. 444 11/18/03 Educational Assistance Benefits
No. 443 11/18/03 ERS Service Credit Adjustment
No. 442 11/18/03 Agency Processing of Retirement Transactions
No. 441 11/13/03 Modifying and Saving Public Queries as well as other Query Maintenance Issues
No. 440 11/10/03 Year-End Procedure for Taxable Travel Reimbursements (Combined Accounting/Payroll Bulletin)
No. 439 11/05/03 Claiming Exempt from Federal and/or State Tax Withholding
No. 438 11/05/03 Advance Payment of Earned Income Credit
No. 437 10/31/03
Revised 11/07/03
Reporting the Taxable Value of Personal Use of Employer-Provided Vehicles for 2003
No. 436 10/30/03 2004 SEFA Campaign
No. 435 10/30/03 Change in the Manager of the NYS College Savings Program
No. 434 10/24/03 New Earnings Codes for Tax Refunds Processed through PayServ
No. 433 10/24/03 New Earnings Code and Procedures for Step 3 Out-of-Title Grievances
No. 432 10/23/03 New Earnings Code BSA - Back Salary Award
No. 431 10/16/03 Verification of Social Security Numbers and Names for Calendar Year 2003
No. 430 09/29/03 Year End Processing and Deadlines for Returned Paychecks (AC-230's)
No. 429 09/17/03 October 2003 Performance Advances for Employees Represented by CSEA, DC-37 and PEF
No. 428 09/10/03 Dues Increase for the Organization of New York State Management/Confidential Employees, Incorporated (OMCE).
No. 427 09/03/03 Performance Advancements for Employees Represented by the Public Employees Federation (PEF) with 21P and CAL Pay Basis Codes
No. 426 09/03/03 Institution Teachers/Academic Year 2003-2004
No. 425 08/04/03 Payroll System Application Security Changes
No. 424 07/25/03 Schedule for Agency Payroll Submission and Availability of Reports and Files for the Post-Upgrade Payroll Periods
No. 423 07/25/03 PS Query Access, Availability, Training and Support
No. 422 07/24/03 Direct Deposit Stop Payments and Reversals
No. 421 07/23/03 New Earnings Code for Location Pay
No. 420 07/21/03 Extension of Military and Training Leave Benefits and Stipends for Events of 9/11/01 and Current Events
No. 419 07/11/03 OGS Parking Fee Increase
No. 418 07/01/03 Changes to Viewing Earnings Balances
No. 417 07/01/03 Name Change for Paycheck Distribution and View Change for Department Budget Table
No. 416 07/01/03 Prior Year Tax Refunds Resulting from Workers' Compensation Board Awards
No. 415 07/01/03 Automatic Processing of Overpayments for Inactive Employees
No. 414 07/01/03 Employee Certification Process for the Unified Court System (UCS)
No. 413 07/01/03 Employee Certification by the Department of Civil Service (DCS)
No. 412 07/01/03 Changes to the General Comments Page and Hyperlink
No. 411 07/01/03 Changes to Contract Pay for CUNY Adjuncts
Automatic Insertion of Contract Pay Dates onto the Contract Pay Panel
Automatic Calculation for Retroactive Transactions
No. 410 07/01/03 Contract Pay for SUNY Employees in Pay Basis Code 21P
No. 409 07/01/03 Changes to Contract Pay Page for Institution Teachers
No. 408 07/01/03 Changes to Time Entry Pages and the Miscellaneous File
No. 407 07/01/03 Changes to Additional Pay Processing
No. 406 07/01/03 Changes to Deduction Processing
No. 405 07/01/03 Job Requests, Transfer Requests and Job Request Status
No. 404 07/01/03 Changes to Job Data
No. 403 07/01/03 Action/Reason Code Changes
No. 402 07/01/03 Changes to Personal Data
No. 401 07/01/03 Summary of Payroll Upgrade-Related Bulletins and Information Sources
No. 400 06/30/03 Changes to New York State, City of New York, and City of Yonkers Resident Income Tax Withholding Rates
No. 399 06/27/03 Payroll Reporting Tool - Control-D
No. 398 06/18/03 Dues Increase and Deduction Calculation Routine Change for International Association of Personnel Employment Security (IAPES)
No. 397 06/12/03 2003 Productivity Gain Program Lump Sum Payments for Employees Represented by NYSCOPBA (BU01), Council 82 Agency Law Enforcement Services (BU31) and Council 82 (BU61)
No. 396 06/11/03 Summer Session Procedures for Teachers in Bargaining Unit 05
No. 395 06/10/03 Correction of Tier for Certain New York City Employees' Retirement System Members (NYCERS)
No. 394 06/09/03 New Income Tax Withholding Tables
No. 393 06/05/03 Public Employees Federation (PEF) Standby Arbitration Award Implementation
No. 392 05/21/03 New Voluntary Insurance Program for Public Employees Federation (PEF), Deduction Code 530 (Catastrophic Major Medical Coverage)
No. 391 05/02/03 Schedule for Agency Payroll Submission and Availability of Reports and Files to Accommodate the Payroll System Upgrade from PaySR to PayServ
No. 390 05/02/03 Direct Deposit Changes
No. 389 04/28/03 Pre-Shift Briefing Adjustments for Fiscal Year 2002-2003
No. 388 04/24/03 Rejected Direct Deposit Transactions
No. 387 04/24/03 Policy and Procedures for Requesting Personal Information from the Office of the State Comptroller (OSC), Bureau of State Payroll Services
No. 386 04/17/03 Purging of Direct Deposit and Direct Deposit Distribution Records
No. 385 04/16/03 Queries Conversion Moratorium
No. 384 04/16/03 Verification of Social Security Numbers and Names for Calendar Year 2002
No. 383 04/14/03 New Object Codes Associated to Earnings Codes for Pre-Shift Briefing (PSB)
No. 382 04/14/03 Change in Maintenance Rates of Employee Housing and Meals (This excludes the City University of New York)
No. 381 04/10/03 April 1, 2003 Longevity Payments for Employees Designated Management Confidential (M/C)
No. 380 03/28/03 Reporting a Benefit Flag Change for a Filled Position with a Bargaining Unit Change
No. 379 03/26/03 April 1, 2003 Performance Advances and Longevity Payments for Employees Represented by CSEA
No. 378 03/25/03 April 1, 2003 Performance Advances and Pre-Shift Briefing Updates for Employees Represented by NYSCOPBA (BU01), Council 82 Agency Law Enforcement Services Unit (BU31), and Council 82 Security Supervisors Unit (BU61)
No. 377 03/25/03 April 1, 2003 Performance Advances for Employees Represented by PS&T
No. 376 03/20/03 Schedule for Agency Payroll Submission and Availability of Reports and Files
No. 375-A 04/02/03 Addendum to Bulletin No. 375 Leap Year Salary Calculation for Fiscal Year 2003-2004
No. 375 03/19/03 Leap Year Salary Calculation for Fiscal Year 2003-2004
No. 374 03/18/03 Fiscal Year Changes for the Budget year 2003
No. 373 03/17/03 April 2003 PS&T Longevity Lump Sum Payment (LLS)
No. 372 03/14/03 Change to Calculation Method of Service Credit Days for Hourly Employees Who are Members of New York State Employees' Retirement System (ERS) or New York State and Local Police and Fire Retirement System (PFRS)
No. 371 03/12/03 Reporting Adjustments for Retroactive Earnings and Service Days to the New York State and Local Retirement Systems (ERS and PFRS)
No. 370 03/10/03 Telephone and Fax Requests for Membership in the New York State and Local Retirement Systems (ERS and PRFS only)
No. 369 02/27/03 Query Access to Additional Tables
No. 368
02/24/03 Salaried Employees Subject to Salary Withholding Who Have Not Been Placed on the Salary Withholding Program
No. 367 01/28/03 New Procedures for Processing Tax-Withholding for Non-Resident New York City Employees