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Date: August 22, 2005 Bulletin Number: 574
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Subject

Error Messages Added to Control-D Report NPAY766

Purpose
To notify agencies and describe the error messages that will now appear on the NPAY766 (Employee Address Not
Barcodeable) Report.

Effective Date(s)
Immediately.
Background
The NPAY766 Report contains employee addresses that do not meet U.S. postal standards for bar code mailing. (Please refer to Payroll Bulletin No.325, issued June 14, 2002 for additional information.) The addresses may look correct but are not acceptable as determined by the Postal Service. The report includes: Department ID, Employee ID, Name, and the Non-Barcodeable address, including Zip Code, as entered on the Personal Data page (Address History tab).

To assist agencies, the report will now include error messages to explain why the address is not barcodeable.

Error Messages
The error messages that have been added to the NPAY766 Report are listed below along with suggested actions for verifying and/or correcting the data.

DO NOT PLACE COUNTRY NAME IN CITY FIELD
     Verify that city field is correct and country name is in the country field.
 
POSTAGE IS CHEAPER FOR PUERTO RICO AS A USA STATE
      Suggests identifying Puerto Rico as a state rather than a country.
 
THIS COUNTRY DOES NOT HAVE POSTAL CODES
    According to the US Postal Service, the country you selected does not have    a Postal Code.
 
ZIP CODE NOT DETERMINED
     Verify zip code.
 
DUPLICATE CITY NAME WITHIN STATE
     Verify correct city and zip code for state selected.
 
NON-MAILING NAME
     Verify city name is spelled correctly.
 
CITY NOT DETERMINED
    Verify city field is correct.
 
STREET FAILED BECAUSE OF EWS MATCH
    Address may be correct. Message indicates that the street is new and has      not yet been added to the Postal Service database.
 
STREET NOT MATCHED
    Verify street is correct.
 
NO MATCH ON ALPHA PORTION OF STREET RANGE
    Verify alpha is valid for that street and range.
 
NO INPUT STREET RANGE PROVIDED
     A number must be submitted with the street.
 
STREET NUMBER OUT OF RANGE
     Verify street number is correct.
 
VALID RANGES AND STREET NAMES FOR MULTIPLE ZIP CODES
     Verify zip code is correct.
 
STREET RANGE NOT DETERMINED
     Verify street number is correct.
 
SUFFIX MISSING OR INCORRECT
     Add correct suffix to address.
 
DIRECTIONAL MISSING OR INCORRECT
     Verify direction is correct.
 
DIRECTIONAL AND SUFFIX INCORRECT
     Verify direction and suffix are correct.
 
SUFFIX MULTIPLE CHOICE
    Verify correct suffix is used. Message indicates there is more than one to      choose from.
 
DIRECTIONAL MULTIPLE CHOICE
   Verify correct direction is used. Message indicates there is more than one to      choose from.
 
DIRECTIONAL OUTSIDE CARDINAL POINT
     Directional is not N, S, E, W, NE, NW, SE, or SW.
 
SUFFIX/DIRECTIONAL COULD NOT BE DETERMINED
     Verify that suffix/directional should be used.
 
UNIT NUMBER ALPHA CHARACTER TRANSPOSED
     Verify unit number alpha character is correct.
 
UNIT NUMBER VALID IN MULTIPLE CHOICE
     Verify unit number is correct.
 
UNIT NUMBER MISSING
     Verify what unit number should be used.
 
UNIT NUMBER INVALID
     Verify that unit number is correct.
 
RR/HC BOX NUMBER ALPHA CHARACTER TRANSPOSED
     Verify rural route/highway contract route numbers are correct.
 
PO BOX NUMBER ALPHA CHARACTER TRANSPOSED
     Verify PO Box number is correct.


Agency Actions
  • Review the NPAY766 Report each pay period.
  • See the attachment to Payroll Bulletin No.325 for guidelines for writing barcodeable addresses.
  • Follow the instructions provided above to address each error message.
  • Enter the address on the US Postal Service website, http://zip4.usps.com/zip4/welcome.jsp, to ensure the address is acceptable.
  • If, after verification or correction, the address remains on the NPAY766 Report, please contact the Postal Service for further clarification.
Questions

Questions may be directed to Colleen Barkman at (518) 473-7426 or cbarkman@osc.state.ny.us.