Subject
Year End Processing and Deadlines for Returned Paychecks (AC-230s)
Date Issued
September 23, 2005
Purpose
To notify agencies of AC-230 (Report of Check Returned for Refund or Exchange) procedures and deadlines.
Processing Rules for Returning Checks
Pursuant to the instructions on the AC-230, do not return any payroll checks to OSC for a partial refund if either of the following situations occurs:
- The employee is still actively employed by your agency or any other State agency.
- The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be refunded.
Processing Date(s)
To efficiently prepare 2005 W-2s, AC-230s must be received by OSC no later than the following dates:
| Check date | Received by OSC |
|---|---|
| Prior to 10/03/05 | 10/31/05 |
| 10/03/05 to 10/31/05 | 11/18/05 |
| 11/01/05 to 11/30/05 | 12/09/05 |
| 12/01/05 to 12/30/05 | 12/28/05 (Institution) 1/04/06 (Administration) |
AC-230s received after these deadlines may not be reflected in the 2005 W-2s. Therefore, agencies will be responsible for issuing a corrected W-2 for each affected employee.
Questions
Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.