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Date: October 28, 2005 Bulletin Number: 589
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Subject
Verification of Agency Return Address on Employee W-2 Statements
Purpose
To request payroll offices to verify their agency address which will be used as the return address on employee W-2 statements for 2005.

Agency Actions
To review and confirm the agency’s address for all applicable Department IDs listed in the Control-D Report NPAY 529 (Agency W-2 Return Address Report) are correct. Agencies must send an e-mail to PayrollDeduction@osc.state.ny.us by November 10, 2005, confirming that the existing address is correct or notifying OSC of an address change. Please type “W-2 Return Address Reply” on the subject line of the e-mail. Agencies must include their five-digit Agency Code number(s) in the e-mail.

For agencies that cannot send an e-mail, a fax must be sent to (518) 486-3099 by November 10, 2005.

Note: This address information will be used only to print the agency return address on employee W-2s.

OSC Actions
OSC will update the Agency W-2 Return Address file with the information supplied. A payroll bulletin will be issued at a later date requesting agencies to verify a new Control-D Report NPAY 529 to confirm updated information.

Response Deadline
Agencies must respond by November 10, 2005 to ensure that the correct return address is printed on employee W-2 statements for 2005.

Questions
Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.