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Date: March 23, 2006 Bulletin Number: 634
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Subject

April 1, 2006 Salary and Other Increases for Employees Designated Management Confidential (M/C)

Purpose

To inform agencies of OSC’s automatic processing and to provide instructions for processing adjustments and changes.

Affected Employees

Employees in the following bargaining units who meet the eligibility criteria:

Management Confidential (M/C)

BU06

Division of State Police

BU18

Environmental Facilities Corporation

BU34

Military & Naval Affairs

BU46

Temporary Commission of Investigation

BU52

Public Employment Relations Board

BU66

Legislative Commissions

BU79

IOLA (Interest On Lawyer Account) Fund

BU98


Background

Chapter 103 of the Laws of 2004 implements agreements between the State of New York and various bargaining units and employees designated M/C and provides for a General Salary Increase and an increase to certain other earnings.

Effective Date(s)

Paychecks dated 4/27/06, Institution Lag.
Paychecks dated 5/3/06, Administration Lag.

Contract Provisions and Eligibility Criteria

April 1, 2006 General Salary Increase
The legislation provides for a 3% Salary Increase for employees in graded and NS (SG 600) positions, Corrections Superintendents (SG 700), trainees (SG 800) and hourly employees.

  • Payable 3/30/06 Institution and 4/6/06 Administration.
  • Revised April 1, 2006 Salary Schedule is attached.
  • Revised April 1, 2006 NYS Correctional Superintendents’ Salary Schedule is attached.
  • Annual employees receive a 3% increase rounded to the nearest dollar.
  • Hourly employees receive a 3% increase rounded to the nearest cent.
  • No increase for FEE basis employees, except for employees budgeted as per diem but paid as FEE.

Downstate Location Pay Increase
The legislation provides an increase to $1,302 for employees in NYC, Nassau, Rockland, Suffolk and Westchester counties, effective 3/30/06 (Institution) and 4/6/06 (Administration).

Mid-Hudson Location Pay Increase
The legislation provides an increase to $651 for employees in Orange, Dutchess, and Putnam counties, effective 3/30/06 (Institution) and 4/6/06 (Administration).

Note: The Location Pay for employees in Monroe County remains at $200 annually for eligible employees.

OSC Actions: Automatic Update of Rows on Job Data and Additional Pay Pages

After payroll processing for Pay Period 1 (Institution and Administration) is completed, OSC will automatically insert rows in the Job Data page to reflect the April 2006 Salary Increases for salary and hourly employees in Bargaining Units 06, 18, 46, 52, 66 and 79.

  • OSC will insert a row in the employee’s Job Data record using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) with an effective date of 3/30/06 (Institution) and 4/6/06 (Administration) for employees with Active status or on a Workers’ Compensation Leave (with a Reason code of WDL, WSP or WPS).
  • OSC will insert a row effective 3/30/06 for Administration Extra Lag agencies and 4/6/06 for Institution Extra Lag agencies using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase).
  • For employees who were Inactive or on a Leave of Absence without Pay (not WDL, WSP or WPS) on the effective date of the increase, the increase will be applied to the employee’s Job Data record only if the employee was subsequently returned to the payroll in an eligible bargaining unit. Rows will be inserted as of the effective date of the Return from Leave action using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) and the new salary.
  • All subsequent rows on the Job Data record will also be updated automatically by inserting additional rows with the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) provided the employee remained in an eligible bargaining unit.

Downstate and Mid-Hudson Location Pay
OSC will automatically increase eligible employees’ Location Pay (LOC) or (LMH) on the Additional Pay page from $1,264 to $1,302 or from $632 to $651 respectively effective 3/30/06 (Institution) and 4/6/06 (Administration).

Agency Actions

The following procedures must be used by the agency when reporting transactions in Pay Period 1L:

  • For Pay Changes, Position Changes, and Transfers with effective dates on or before 3/30/06 (Institution) or 4/6/06 (Administration):

    • The agency must not include the 3% Salary Increase in the Pay Rate field. The April 2005 Salary Chart must be used to calculate the salary.

  • For Pay Changes, Position Changes, and Transfers with effective dates after 3/30/06 (Institution) or 4/6/06 (Administration):

    • The agency must not include the 3% Salary Increase in the Pay Rate field, but must include the Performance Advance from the April 2005 Salary Chart in the salary, if applicable.

Administration Agencies Only: New hires submitted in Pay Period 1 effective 4/6/06 or later must be submitted using the Hiring Rate of the 2005 Salary Chart. The automatic validation salary warning message “Requested salary rate must be at the hiring rate when Action of PAY and Reason of NEW is used” will appear, as the new 2006 Salary Charts will be in effect. Please ignore the warning message.

For employees identified on the Mass Salary Increase Exception Report (NHRP709), agencies must submit Pay Rate Changes on the Job Action Request page for eligible employees.

Pay changes are required for all rows on the employee’s Job Data page that are subsequent to the effective dates of the General Salary Increases.

  • Salary Below Minimum

Agencies must review the Job Data records of these employees to determine the appropriate action. The employees may be in incorrect positions. If so, a position change also may be required.

  • Position Data and Job Data do not match

Agencies must review the Job Data records of these employees and contact the Position Management Unit to determine the appropriate action. After the Position and the Job Data records are reconciled, the agency must submit the appropriate pay changes on the Job Action Request page.


Control-D Reports

The following Control-D report will be available prior to processing of the automatic Salary Increases. This report will be available on 3/23/06 for Institution agencies and 3/30/06 for Administration agencies.

NHRP709 Mass Salary Increase Exception Report
This report identifies employees who did not receive an automatic General Salary Increase. Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage and Salary. The report identifies the reason the employee’s salary was not increased with one of the following messages:

  • Salary Below Minimum
  • Position and Job do not match

The following Control-D reports will be available after processing of the automatic increases.

NHRP703 Mass Salary Additional Pay Report
This report identifies all employees receiving an automatic increase for Location Pay (LOC) or Location Pay Mid-Hudson (LMH). Fields on this report include EmplID, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit and Additional Pay Amount.

NHRP704 Mass Salary Payment Report
This report identifies all employees who received the General Salary Increase. The report identifies the employee’s last salary that was automatically increased in an eligible bargaining unit. Other fields on the report include the EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason and Increment Code.

NHRP709 Mass Salary Increase Exception Report
This report identifies employees who did not receive an automatic General Salary Increase. Fields on the report include EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage and FTA Salary. The report identifies the reason the employee’s salary was not increased with one of the following messages:

  • Salary Below Minimum
  • Position and Job do not match
Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.