logo
Date:October 10, 2006
Bulletin Number:662
line
Subject

Arbitration Award Implementation of Overtime and Pre-Shift Briefing Adjustments for Eligible Employees Represented by NYSCOPBA

Purpose

To provide instructions for adjustments to be submitted by agencies.

Affected Employees

Various/Various Resource Officers who worked continuously on inconvenience shifts for three (3) or more months during the period of September 2, 1999 through April 17, 2003 or for two (2) or more weeks during the period of April 18, 2003 through August 18, 2004.

Background

Affected employees are due overtime and pre-shift briefing adjustments as a result of Inconvenience Pay reported through Time Entry during the specified period, and therefore not included in the overtime rate.

Inconvenience Pay for Various/Various Resource Officers has been correctly reported on the Additional Pay page since August 2004. 

Effective Date(s)

Immediately.

Agency Actions

To adjust overtime earnings for the periods of 9/2/99 through 8/18/04, the agency must follow this procedure:

  • The earn code OIS (Overtime with IIP or Partial Inc) must be reported on the Time Entry page as follows:

Earn Begin Date:

Enter the first date of the overtime to be adjusted

Earn End Date:

Enter the last date of the overtime to be adjusted

Hours:

Enter the number of overtime hours to be adjusted

Note:  The payroll system will automatically calculate the overtime adjustment by multiplying the number of hours reported by $.37.

To adjust pre-shift briefing earnings for the periods of 9/2/99 through 8/18/04, the agency must follow this procedure:

  • The earn code APB (Adjust Pre-Shift Briefing) must be reported on the Time Entry page as follows:

Earn Begin Date:

Enter the first date of pre-shift briefing to be adjusted

Earn End Date:

Enter the last date of pre-shift briefing to be adjusted

Amount:

Enter the total amount of the adjustment*

Time Entry Comments:

Enter the number of days to be adjusted

*To calculate the pre-shift briefing adjustment, the agency must multiply either the total number of pay periods to be adjusted by $.94 or the total number of days to be adjusted by $.09.

A separate PayServ entry is not required for each pay period to be adjusted.  A single entry covering the period of 9/2/99 through 8/18/04 may be used for each employee's OIS and APB adjustments, provided the earnings are in the employee's earn program on both the earns begin and end dates.

Agencies of the Department of Correctional Services should maintain detailed supporting documentation for each entry, and be prepared to provide these details if requested by the employee, NYSCOPBA or OSC.

Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.