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Date:February 15, 2007
Bulletin Number: 701
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Subject

Purge of Historical Rows on the Employee Job Certification Table for Unified Court System Employees and Classified Employees in Executive Agencies

Purpose

To describe the method used to determine the rows to be purged on the Employee Job Certif table in PayServ.

Affected Employees

Classified employees in Executive agencies and employees of the Unified Court System (05XXXX).

Effective Date(s)

February 15, 2007.

Background

A certification process is performed by OSC to verify that NYSTEP (Department of Civil Service) and OCA (Unified Court System) have approved that classified employees in Executive agencies and all employees of the Unified Court System are eligible to occupy their positions in PayServ.

Please refer to Payroll Bulletin No. 413, Employee Certification by the Department of Civil Service (DCS), or Payroll Bulletin No. 414, Employee Certification Process for the Unified Court System (UCS), for more information on the certification process.

OSC will purge old rows from the table at the beginning of each fiscal year.   Rows will be deleted that have a date in the Last Updated field on the Employee Job Certif page that is earlier than one (1) year prior to the date of the purge.

OSC Actions

On February 15, 2007, OSC will purge all rows from the Employee Job Certif table that have a date in the Last Updated field on the page that is more than one (1) year earlier than the date of the purge.  For this purge, the Purge Date is 4/1/06; therefore any date earlier than 4/1/05 will be purged per the following rules.

Executive agencies governed by NYSTEP:

  • For classified employees in Executive agencies, all rows that fit the criteria will be purged.

Agencies in the Unified Court System:

  • For current Judges in the Unified Court System, no rows will be purged.
  • For all other Active employees of the Unified Court System, any row that fits the criteria where the Recertification Date on the table is blank will be purged.  However, at least one (1) row will remain on the table regardless of the dates involved.
    • For all Active employees of the Unified Court System, rows will be purged if the rows meet the criteria and the Recertification Date is not blank, but a subsequent row exists on the page.
    • For all Inactive employees of the Unified Court System, rows will be purged that meet the criteria even when the Recertification Date is not blank.

Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.