For agencies paid on a lag basis, the submission deadline is generally the last day of the payroll period (Wednesday). For agencies paid on a current basis, the submission deadline is generally the last day of the previous payroll period (Wednesday).
Due to holidays and special processing, earlier submission deadlines are necessary to ensure that paychecks are issued timely. To assist agencies in identifying the earlier deadlines, the dates have been bolded on the attached schedule.
Note: As contracts are implemented, the cutoff dates may change. Agencies will be notified of any changes via the PayServ Bulletin Board.
Time Entry Transactions
Online Time Entry earnings may be entered only during the time frames listed on the schedule. Agencies submitting Miscellaneous Payment Files may enter corrections for rejected file transactions on the workday following the file submission deadline.
Automated Interface Files
Inbound files must be submitted by the established deadlines to ensure timely processing.
Due to holidays, there are two instances (12/26/07 and 1/2/08) in which the Automated Interface (AI) deadline has been changed to the same date as the online transaction entry cutoff. There is one instance (11/13/07) where the online cutoff has been moved to an earlier date that is the same as the Automated Interface cutoff. As the AI agencies are usually given one day to correct and enter Automated Interface errors online before the cutoff, it may be necessary for the agency to enter a transaction online after the online cutoff date. In this case, it will be necessary for the agency to notify their Payroll Auditor of the entry to insure that the transaction is processed correctly.
NOTE: If an agency anticipates a delay or has technical issues that prevent the agency from meeting the established deadline, the agency representative must send an email to the Payroll Deductions mailbox to report the problem.
The Schedule for Agency Payroll Submission and Report and File Availability is attached.