The following employees will become eligible for the Merit Step payment upon processing of Performance Advances in Pay Period 11L (Administration) and Pay Period 12L (Institution):
Employees occupying a position that has been reallocated in recent years whose salary was equal to or above the Job Rate of the lower grade (Increment Code 2006 or earlier), and whose salary upon application of the September 2007 Performance Advance will reach the Job Rate of the reallocated grade, will have their increment code automatically updated from 0001 to 2008. While these employees are entitled to Job Rate credit from the lower grade, the employee will not receive the Merit Step payment automatically. Therefore, the agency must submit transactions after Pay Period 12 to make the payment and update the increment code.
Note: OSC has created a new Action Reason code RMT (Rescind Merit Payment) to report any Merit Step payment that was paid erroneously.
Agencies must review employees with this code in their history for future payment of the Merit Step payment when the requirements are met by these employees.
Manual Instructions for Payments After Pay Period 12
Agencies must submit transactions through the Job Request page for employees who are eligible at the time of initial payment but who were not processed automatically and employees who are on a Leave of Absence Without Pay or Paid Sick Leave at the time of payment and return from leave after Pay Period 12.
Agencies must submit a request using the Action/Reason code of PAY/MST (Pay Rate Change/Merit Step) with the appropriate effective date and merit step salary.
Agencies must submit requests to update the salary of subsequent rows using the Action/Reason code of PAY/CSL (Pay Rate Change/Correct Salary) if applicable.
Note: If an agency removes an employee from the eligibility list and later determines that the employee met all eligibility requirements that would have resulted in the employee receiving the Merit Step payment in September 2007 (change in Performance Evaluation, NOD or training), the agency must submit the Merit Step payment through the Job Action Request page retroactive to the original date of payment.
- An employee received an Unsatisfactory Rating (USP) for 6/30/07 so the agency removed the employee from the eligibility list.
- The employee received a Rescind Unsatisfactory Rating (RUS) effective 6/30/07 that was not requested until 10/11/07 which changed the employee’s eligibility.
A Job Request must be submitted using PAY/MST (Pay Rate Change/Merit Step) retroactive to the beginning of Pay Period 12.