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Date: November 14, 2008
Bulletin Number: 860
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Subject

Processing of the Over 40 Compensatory Time II Lump Sum Overtime Payments Upon Separation from State Service for Employees Represented by CSEA, PEF and RRSU

Purpose

To provide instructions for the processing of payments upon separation from State service for accruals earned under the new Over 40 Compensatory Time II program.

Affected Employees

Employees in the following bargaining units who have opted to participate in the Over 40 Compensatory Time II program:

Administrative Services

BU02

Operational Services

BU03

Institutional Services

BU04

Division of Military & Naval Affairs

BU47

Public Employees Federation

BU05

Rent Regulation Services Unit

BU67

Background

Per side letters to the 2007-11 collective bargaining agreements between the State and CSEA, PEF and RRSU, an Over 40 Compensatory Time II pilot program has been established.  This program allows eligible employees to earn compensatory time in lieu of a cash payment for overtime hours worked in excess of 40 in a week.

Employees who leave State service are entitled to receive a lump sum payment for the Over 40 Compensatory time earned under this program.

Effective
Date
(s)

Immediately.

Program Description

The 2007-2011 CSEA, PEF and RRSU contracts each include a side letter stating that employees in salary grades 22 or below can opt to earn 1.5 hours, to a maximum of 240 hours, of compensatory time in lieu of overtime pay for each hour of overtime worked over 40 hours.

Please refer to GOER Memorandum 2008-16 dated May 29, 2008 which was issued to agency Directors of Human Resources for additional information.

Overtime hours banked under this program are accrued at the rate of 1.5 hours for each hour over 40 worked in a workweek.

Employees who leave State service must be paid for the accruals. The number of hours to be paid must be entered on the Time Entry page.

Payment will be made at the employee’s straight time rate.

OSC Actions

OSC has modified existing CSEA Time Entry earnings codes to include PEF and RRSU effective 11/6/08 to process lump sum payments for eligible employees who separate from State service:

  • O40 (Over 40 hrs OT LSP) for annual employees.
  • H40 (Over 40 hrs OT LSP) for hourly employees.
Agency Actions

The procedure for reporting compensatory time on the Time Entry page follows:

Earn Code:

O40 or H40

Earning Begin Date:

Enter the date of the day before the Termination or Retirement

Earnings End Date:

Enter the same date as the Earnings Begin Date

Units:

Enter the number of hours to be paid

Questions

Questions about this bulletin may be e-mailed to the Payroll Audit mailbox.