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Date: November 2, 2010

Bulletin Number: 1024

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Subject

Verification of Agency Name and Return Address on Employee Form W-2s (Wage and Tax Statement).

Purpose

To request verification of the agency address that will be used as the return address on the 2010 employee Form W-2.

Effective Date(s)

Immediately.

Agency Action

Agencies must verify the return address for all Department ID(s) associated with their agency as listed in the Control-D Report NPAY529 (Agency’s Address Listing). If the agency address is correct, no further action is needed.

If the agency address is not correct, agencies must send an e-mail to the Tax and Compliance mailbox providing the correct address prior to November 27, 2010.  Please indicate “Agency Return Address” on the subject line and include your five-digit Department ID number(s) along with the correct agency return address in the e-mail.  If the agency name is incorrect, please indicate the correct name in the email. The name change will affect the PayServ department table and all future PayServ generated reports will be impacted by the name change.

If changing addressee line (agency name) there is a 30 character limit. Please ensure that any addressee line changes submitted are within this limit.

Response Deadline

Agencies who need to correct their address must respond prior to November 27, 2010 to ensure that the correct return address is printed on employee Form W-2 Wage and Tax Statements for 2010.

OSC Action

OSC will update the agency name and address with the information provided.

Control-D Report

NPAY 529 (Agency’s Address Listing).

Questions Questions regarding this bulletin may be emailed to the Tax and Compliance mailbox.