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Date: March 31, 2009
Bulletin Number: 900
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Subject

Schedule for Submitting 2009 Returned Paychecks

Purpose

To notify agencies of the 2009 processing schedule for AC 230s (Report of Check Returned for Refund or Exchange).

Background

 

To maintain the efficiency of AC 230 processing, agencies must submit AC 230s to OSC in accordance with the processing schedule outlined in this bulletin.

Processing Dates

 

Check Date

Must be Received by OSC by

 

 

Prior to 3/31/09

5/1/09

4/1/09 to 6/30/09

7/10/09

7/1/09 to 9/30/09

10/9/09

10/1/09 to 10/31/09

11/13/09

11/1/09 to 11/30/09

12/4/09

12/1/09 to 12/31/09

1/4/10  (Administration)
1/8/10  (Institution)

Processing Rules for Returning Checks

According to the instructions for AC 230 processing, agencies are reminded that payroll checks should not be returned to OSC if either of the following situations apply:

  • The employee is still actively employed by any State agency.
  • The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be returned.

Agencies must email the Payroll Deduction mailbox to obtain prior approval to submit an AC 230 for a situation that warrants making an exception to the above.

Questions Questions regarding this bulletin may be directed to the Payroll Deduction mailbox.